SOW_Redoubt__10_Exhibit_Repairs.docx

Project Work Statement (PWS)

Repair of Redoubt #10 Exhibit

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide for repairs to the Redoubt #10 exhibit on the Army Heritage Trail (AHT) at the U.S. Army Heritage and Education Center (USAHEC). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the repairs to the Redoubt #10 exhibit and install concrete pads under the trails of the 8” Howitzer at the U.S. Army Heritage and Education Center (USAHEC) as defined in this Project Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract. The Contractor shall provide standard one year warranties for defective workmanship and materials. All work shall meet required safety codes and environmental standards.

1.2 Background: The U.S. Army Heritage and Education Center (USAHEC) in support of the U.S. Army War College is a unique and diverse organization. The Army Heritage Trail, a mile long interpretive trail, tells the Army’s story through historical exhibit venues from the French and Indian War period up to Current Operations. A significant exhibit on the Trail is the Redoubt#10 exhibit that recreates the fortification captured by the Continental Army during the battle of Yorktown. The Redoubt #10 exhibit must be repaired to properly interpret and honor the Soldiers who fought in the American Revolution as well as to maintain a safe environment for visitors. The concrete pads installed under the trails of the 8” Howitzer are required by AR 870-20. Contractor shall verify all measurements given in this PWS. All work shall conform to the existing appearance and configuration to maintain the correct historic appearance of these exhibits unless approved by the government’s technical representative.

1.3 Objectives: Contractor shall provide for the repair or replacement of the garrison gun platforms and gun embrasures and place concrete pads under the trails of the 8” Howitzer.

1.4 Scope:

1.4.1 The contractor shall remove garrison guns from the Redoubt and while the crane is on site, lift the trails of the 8” Howitzer and place concrete pads beneath same. Contractor shall demolish the wooden garrison guns bases and gun embrasures and fabricate new as per this PWS. Contractor shall place new cannon carriages provided by Government and place cannon tubes on carriages using a crane of appropriate lift and reach.

1.5 Period of Performance: The period of performance shall be 60 days after issuance of the Notice to Proceed. Work shall be complete no later than 1 April 2019.

1.6 General Information

1.6.1 Quality Assurance: N/A

1.6.2 Recognized Holidays: The contractor may not perform work on the listed Federal Holidays.

1.6.3 Hours of Operation: The contractor is responsible for conducting business, between the hours of 7:30 am – 4:30 pm Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.4 Place of Performance: The work to be performed under this contract will be performed at the USAHEC property, specifically the Redoubt #10 exhibit on the Army Heritage Trail. Address: 950 Soldiers Dr. Carlisle, PA. 17013.

1.6.5 Type of Contract: The government will award a Firm Fixed Price Contract

1.6.6 Security Requirements: N/A

1.6.7 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured. The work area, tools and materials shall be secured from access by the public during work and non-work hours.

1.6.8 Special Qualifications: Contractors technicians shall have experience and expertise in rough carpentry working with heavy timbers.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): No COR will be used for this requirement; however a Government Point of Contact will be identified via a Memorandum For Record (MFR) and a copy of the MFR provided to the CTR.

1.6.11 Key Personnel: The follow personnel are considered key personnel by the government: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:30p.m., Monday thru Friday except Federal holidays.

1.6.12 Identification of Contractor Employees: N/A

1.6.13 Contractor Travel N/A

1.6.14 Other Direct Costs N/A

1.6.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include shop drawings, photographs and materials specifications, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.3.a GOVERNMENT TECHNICAL REPRESENTAIVE. An employee of the U.S. Government at the US Army Heritage and Education Center that will meet with the contractor on a regular basis and inspect and approve ongoing work and completion of the job.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the SOW. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. Contractor may work between 7:30 am – 4:30 pm unless by prior arrangement. Contractor will check in with Guard Desk by telephone (717-245-4468) at the start of each work day.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise or by prior arrangement with the Government’s Technical Representative..

2.2. ACRONYMS:

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: No services will be provided by the Government.

3.2 Facilities: The Government will provide access to the work area: Army Heritage Trail

3.4 Equipment: No equipment will be provided by the Government.

3.5 Utilities: The Government will supply no utilities at the work site.

3.6 Government provided portable toilets are provided in the vicinity of the work site.

3.7 Government will provide new garrison gun carriages.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: Not Applicable.

4.3. Materials: The Contractor shall provide all materials required to perform work under this contract that are not listed under Section 3 of this PWS.

4.4. Equipment: L The Contractor shall provide all equipment required to perform work under this contract.

4.5 Contractor shall cordon off the work area with construction fencing or other visible barrier to prevent the general public from entering the work area during work hours, after hours and when the facility is closed. Contractor shall at all times maintain control of and/or secures all tools and equipment from handling by the general public.

4.6 Contractor shall ensure that the work area is secure with tools, equipment and materials secured from public access.

4.7 Contractor shall remove all debris at the end of each work day to a contractor provided location.

4.8 The Contractor shall provide standard one year warranties for defective workmanship and materials. All work shall meet required safety codes and environmental standards.

4.9 SAFETY: The Contractor shall comply with all applicable Government safety (OSHA) directives and regulations when performing work in support of this contract.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide repairs to the Redoubt #10 exhibit and place concrete pads under the trails of the 8” Howitzer on the Army Heritage Trail at USAHEC.

5.1.1 Demolition: Contractor shall remove garrison gun platforms and gun embrasures.

5.1.2 Contractor shall provide a crane to remove existing garrison guns and carriages, build new garrison gun platforms as per the following dimensions. Lumber shall be seasoned Oak of the White Oak species, which shall be brushed or rolled with clear sealer prior to installation. Contractor shall provide a crane to lift gun carriages and guns into place following completion of the platforms and the gun embrasures. See attached drawing of framing beneath gun platforms.

Garrison Gun embrasure and deck also showing facine bundles

5.1.7 Contractor shall use crane to lift trails of the 8” Howitzer and place concrete pads beneath each trail wheel and lower trails on same. Pads to be precast reinforced concrete 4’ x 4’ x 4” thick.

8” Howitzer. Note trail wheels where concrete pads are needed.

5.4. CONTRACTOR MANAGEMENT REPORTING (CMR) The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures to safety of the public, contractor’s workers and USAHEC personnel.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3 Attachment 3/Technical Exhibit 3 – Estimated Workload Data

7.4 Attachment4/Sketch of Garrison Gun Platform Framing

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Method of Surveillance

PRS # 1.

The contractor shall provide all new materials, appropriate equipment and supplies to perform the work described in this PWS.

The contractor shall provide all materials listed in PWS section 5.

PRS # 2

The Contractor shall remove all items identified in this PWS.

Contactors demolition work shall be done meeting all safety standards and keeping worksite clear of debris.

PRS # 3

The Contractor shall install new garrison gun carriage and lift new carriages and existing cannon tubes into place

The Contractor’s installation shall match the existing in materials and form in all aspects.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

(specified deliverables could be on one drawing)

2 paper copies or 1 electronic copy

Paper copies of electronic copy in pdf format

John Leighow 950 Soldiers Drive Carlisle, Pa 17013 John.c.leighow.civ@mail.mil

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

ITEM

NAME

ESTIMATED QUANTITY

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