001116 - invitation to bid.pdf

LLB ARCHITECTS INVITATION FOR BID

LANCASTER DPW ROOF REPLACEMENT PROJECT

ISSUED FOR BID 00 11 16

March 25, 2026 PAGE 1 OF 4

DOCUMENT 00 11 16

INVITATION FOR BIDS

The Town of Lancaster, through its Town Administration, the Awarding Authority, invites qualified bidders to submit sealed bids for the Lancaster DPW Roof Replacement Project, located at 453 Center Bridge Rd, Lancaster, MA 01523 in accordance with Contract Documents prepared by LLB Architects, 161 Exchange Street, Pawtucket, Rhode Island, 02860.

Bidding procedures shall be in accordance with the provisions of M.G.L. Chapter 149, Section 44A through Section 44J, inclusive, and Chapter 30, Section 39M, as amended.

In order to be eligible and responsible to bid on this project, Bidders shall submit with their bid a current Prime Certificate of Eligibility for Roofing issued by the Division of Capital Asset Management, DCAM (formerly the Division of Capital Planning and Operations, DCPO), together with an Update Statement.

The estimated project value is $250,000.00.

Sealed bids shall be submitted on forms furnished by the Awarding Authority (included in the Project Manual) and clearly identified as a bid, endorsed with the name and address of the bidder, and the name of the project, and submitted to:

Town Administrator 701 Main St, Lancaster, MA 01523 ATTN: Mr. John Woodsmall

The bid envelope must be sealed and clearly marked:

“Bid for the Lancaster DPW Roof Replacement Project” and received no later than the times set forth below.

Bids will be thereafter publicly opened.

Two copies of the bid are required.

Sealed bids for the General Contract will be received until 12:00 PM, on Wednesday, April 15th, 2026.

All bids may be mailed or hand-delivered to the above specified receiving address prior to the time specified hereunder, in accordance with the procedures set forth in the INSTRUCTIONS TO BIDDERS

Plan enough time into your schedules for bid delivery if not hand delivery.

Every Bid shall be accompanied by a bid deposit, in an amount not less than five percent (5%) of the bid amount, in the form of a bid bond; or a certified check; or a treasurer's check; or by cashier's check; issued by a responsible bank or trust company, made payable to the Town of Lancaster.

Bid forms and contract documents will be available by registering electronically by emailing the Architects office at bvalentine@llbarch.com subject line “Lancaster DPW Roof Replacement Project (2511)”.

mailto:bvalentine@llbarch.com

March 25, 2026 PAGE 2 OF 4

All Addenda will be emailed to the registered plan holders electronically. Everyone or firm recorded as having requested a set of Contract Documents will be electronically sent addenda via email when addenda are issued. It is the sole responsibility of the bidder to review all ADDENDA prior to bid opening.

Copies of the FORM FOR GENERAL BID are available at no cost.

Each bidder is advised to visit the site of the proposed work, become fully acquainted with conditions as they exist, and thoroughly examine the Contract Documents. Failure of any bidder to visit the site and to examine the Contract Documents, including any addenda, shall in no way relieve the bidder from any obligation with regard to the bid as submitted.

A Non-Mandatory Prebid Conference for all bidders will be held at the Lancaster DPW Building, located at 453 Center Bridge Rd, Lancaster, MA 01523, on Wednesday, April 1, 2026 at 12:00 p.m., local time. Prospective bidders are requested to attend.

The successful Bidder will be required to provide a performance bond, and a labor and materials payment bond, issued by a company authorized to do business in Massachusetts and satisfactory to the Awarding Authority, each bond being in the amount of 100 percent of the Contract Amount.

The minimum wages to be paid for all labor on the project are established in a schedule issued by the Department of Labor and Workforce Development, in accordance with Section 26 - 27H, of Chapter 149 of the M.G.L., as amended, said schedule being made a part of the Contract Documents and is included therein.

In order to be eligible and responsible to bid on this project, General Bidders shall submit with their bid a current Certificate of Eligibility for Roofing (Prime) issued by the Division of Capital Asset Management and Maintenance, DCAMM (formerly the Division of Capital Planning and Operations, DCPO), together with an Update Statement. In accordance with M.G.L. Chapter 149, Section 44D and

810 CMR 4.00.

Bidders are required to comply with M.G.L. Chapter 306 of the Acts of 2004 related to certification of employees in OSHA 10 hr course.

The bidder agrees that its bid shall be good and may not be modified, withdrawn or canceled after the opening of the Bids.

Bids may be modified, corrected or withdrawn only by written correspondence received by the Town of Lancaster prior to the time and date set for the bid opening. Bid modifications must be submitted in a sealed envelope clearly labeled “Modification No. ___” and must reference the original IFB.

After the bid opening, a bidder may not change any provision of the bid in a manner prejudicial to the interests of the Awarding Authority, Town of Lancaster or fair competition. Minor informalities may be waived or the bidder will be allowed to correct them. If a mistake and the intended bid are clearly evident on the face of the bid document, the mistake will be corrected to reflect the intended bid, and the bidder will be notified in writing; the bidder may not withdraw the bid. A bidder may withdraw a bid if a mistake is clearly evident on the face of the bid, but the intended correct bid is not similarly evident.

The Awarding Authority reserves the right to reject any and all bids and to waive any informality in bids received whenever such rejection or waiver is in its best interest.

March 25, 2026 PAGE 3 OF 4

The Awarding Authority will not be responsible for any expenses incurred in preparing and submitting bids. All bids shall become the property of the Town of Lancaster.

Responders must be willing to enter into the Town of Lancaster's standard form of contract that will include the scope of services description of this IFB.

The bid, and any subsequent contract for the services, is hereby issued in accordance with applicable Massachusetts General Laws. The selected bidder shall be expected to comply with all applicable state and federal laws in performance of service.

Bids received prior to the date of opening will be securely kept, unopened. No responsibility will attach to an officer or person for the premature opening of a bid not properly addressed and identified.

Any bids received after the advertised date and time for opening will be returned to the responder unopened.

Purchases by the Town of Lancaster are exempt from federal, state and municipal sales and/or excise taxes.

The Statement of Tax Compliance, Affidavit of Compliance and Vote of Corporation and Non- Collusion Affidavit must be included with any bid and/or sub-bid response. The bid must be signed by the authorized individual(s).

Unexpected closures. If, at the time of the scheduled bid opening, Town Hall is closed due to uncontrolled events such as fire, snow, ice, wind or building evacuation, the bid opening will be postponed until 12:00 PM on the next normal business day. Bids will be accepted until that date and time.

The Awarding Authority reserves the right to waive any informality, to accept or reject, in whole or in part any or all bids, or take whatever other action may be deemed to be in the best interest of the Awarding Authority.

The Town of Lancaster is an affirmative action/equal opportunity employer, The Town encourages bids from qualified MBE/DBE/WBE firms.

END OF DOCUMENT 00 11 16

March 25, 2026 PAGE 4 OF 4