001113 - Notice to Bidders Final.pdf

Orleans County PSB Emergency Structural Repairs

Wendel Project No. 245029

NOTICE TO BIDDERS 001113-1

NOTICE TO BIDDERS

Owner

Orleans County 14016 Route 31 West, Suite 201 Albion, New York 14411

Project Information

Emergency Structural Repair Project

Architect/Construction Manager as Advisor

Architect:

Wendel WD Architecture, Engineering, Surveying & Landscape Architecture, P.C.

375 Essjay Road, Suite 200 Williamsville, New York 14221

(716) 688 – 0766

Construction Manager as Advisor:

Wendel Construction, Inc.

375 Essjay Road, Suite 200 Williamsville, New York 14221

(716) 688 – 0766

The Project consists of structural repairs associated with the existing PSB roof structure including the removal of existing walls and ceilings within the reinforcement work zone along with the temporary disconnections and reconnections of existing HVAC, plumbing, electrical and fire protection systems. The selected DA office space, main public entrance, public hallway and janitorial spaces shall be restored to the original layout and finishes. Remaining spaces are not to be restored except for the reconnection of existing HVAC, plumbing, electrical and fire protection systems and reinstallation and installation of ceilings systems as shown.

This Project will be awarded to Multiple Prime Contractors as follows:

A. Contract No. 01 – General Construction B. Contract No. 02 – Heating, Ventilation and Air Conditioning C. Contract No. 03 – Electrical D. Contract No. 04 – Plumbing E. Contract No. 05 – Fire Protection

A Bidder may submit a bid on a single Bid Package, or multiple Bid Packages. If the Bidder chooses to submit on multiple Bid Packages, the Bidder must complete a separate Bid Form for each Bid Package the Bidder chooses to bid on.

Bidders shall be properly licensed under the laws of New York governing their respective trades and be able to obtain insurance and Performance and Payment Bonds as specified and required for the work.

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BID SUBMITTAL AND OPENING

One copy of sealed bids for each Prime Contract will be received until 3:00pm Eastern Standard Time, on Wednesday, July 16, 2025, at 14016 Route 31 West, Suite 201, Albion, New York 14411.

Bids will be opened publicly and read aloud; any bids received after this time will not be accepted. Bids must contain the bid form completed in its entirety and any other items specified in the contract documents. A bid security shall be submitted with each bid in the amount of five (5%) percent of the bid amount on AIA Document A310-2010 – Bid Bond. No bids may be withdrawn for a period of 60 days after opening of bids.

Prospective Bidders may participate in the public bid opening remotely via Zoom call in:

https://wendelco.zoom.us/j/84647398018

Bids shall not include New York State sales and compensating use taxes on materials and supplies incorporated into the Work, the Owner being exempt therefrom.

DOCUMENTS

Complete sets of Electronic bidding document drawings and specifications may be obtained from Avalon plan room (https://www.avalonbuff-planroom.com/) after 3:00 pm Eastern Standard Time on Tuesday, June 24, 2025. Contractors are responsible for the verification of correct scale of drawings and to arrange for printing of documents, if desired.

PREBID MEETING

A non-mandatory pre-bid meeting has been scheduled for 3:00pm Eastern Standard Time on Tuesday, July 1, 2025, at the project location at 13925 NY-31 Suite 400, Albion, New York 14411.

Attendance at this meeting is recommended as the Owner, Architect and Construction Manager will be present to discuss the Project. Attendees should anticipate a 30-minute Q & A session.

The Construction Manager will transmit a record of the pre-bid meeting minutes and attendance in a subsequent Addendum. All questions shall be submitted as an RFI and will be answered in a formal addendum any answers at the walk thru are non-binding.

Prospective bidders may participate in the Prebid meeting remotely via Zoom:

https://wendelco.zoom.us/j/86876598006

ADDENDA

All pre-bid questions and/or product substitutions must be submitted on form included in the specification manual and in PDF format by e-mail to kaltamura@wendelcompanies.com by 10:00am Eastern Standard Time on Wednesday, July 9, 2025 to be answered/considered. A final addendum, if necessary, is scheduled to be available after 3:00pm Eastern Standard Time on Friday, July 11, 2025 and will be made available from Avalon plan room (https://www.avalonbuff-planroom.com/). Plan holders will be notified.

TIME OF COMPLETION

The successful bidder shall begin the Work on receipt of a written Notice to Proceed (NTP) and shall achieve Substantial Completion within five (5) months from the NTP and Final Completion

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within six (6) months from the NTP.

SCHEDULE ACKNOWLEDGEMENT

All bidders will be required to sign the Schedule Acknowledgement form that is part of the Bid Proposal Certification included in the bid form, whereby each bidder acknowledges that time is the essence of the project schedule as outlined in specification section 011200 Multiple Contract Summary and they have formally confirmed all specified materials and equipment will be procured and installed within the stipulated project schedule.

NYSDOL REGISTRATION ACKNOWLEDGEMENT

All bidders will be required to sign the New York State Department of Labor Acknowledgement form that is part of the Bid Proposal Certification included in the bid form, whereby each bidder acknowledges that they and all of their proposed subcontractors have been properly registered with the NYSDOL Contractor Registry Program prior to submitting their bid on this project or be subject to penalties as stipulated by NYSDOL.

NOTIFICATION

The Owner reserves the right to waive any informalities or irregularities in the Bids received, reject any or all Bids without explanation, or solicit for new bids, if in its sole opinion the best interest of the Owner will be promoted. The Owner is not responsible for any expenses incurred in the preparation of bids.

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