0004692 Attachment F - Program Validation Report.pdf

JE Dunn / McKINNEY YORK ARCHITECTS

Texas Facilities Commission

Texas State Library and Archives Commission

TSLAC Central Texas Office/Warehouse Facility

Pflugerville, TX

PROGRAM VALIDATION REPORT

December 06, 2024

TFC Project #: 24-047-4006

MYA Project #: 2430

McKinney York Architects Texas Facilities Commission Programming Validation Report TSLAC Central Texas Office/Warehouse Facility December 06, 2024 Page 2

Recommended for Approval:

TFC FDC Project Manager Date

Agency Representative, Texas State Library and Archives Commission

Date

Director, TFC Facilities Design and Construction Date

Approved:

Board Representative, Texas State Library and Archives Commission Date

Executive Director, Texas Facilities Commission Date

December 06, 2024 Page 3

Foreword

About Texas State Library and Archives Commission

Founded in 1909, The Texas State Library and Archives Commission (TSLAC) supports the reading, learning, and historical preservation needs of Texas and its people.

The mission of TSLAC is to ensure “citizens have the information they need to lead informed, productive, and fulfilled lives.” 1

This mission is accomplished through four principal areas of focus:

Archives and History: TSLAC preserves the archival record of Texas, supports research, and makes primary resources available to the public (Archives and Information Services).

Libraries and Learning: TSLAC assists public, academic, and school libraries across the state in meeting the needs of their communities and students (Library Development and Networking).

Access to Public Records: TSLAC is responsible for helping public agencies maintain their public records (State and Local Records Management).

Reading Services: TSLAC supports the reading needs of thousands of Texans with disabilities preventing them from reading a standard book (Talking Book Program).

Program

TSLAC is expanding its storage capacities and needs to build a new facility that can accommodate both existing items as well as provide increased capacity for the State Archives and Records. The Texas Facilities Commission (TFC) engaged Broaddus Planning to provide a Program of Requirements. The Program of Requirements document outlines the guiding principles for the new facility, as well as provides a record of information gathered through interviews with TSLAC staff about the needs for each of the spaces in the new facility.

Program Validation Phase

TFC has engaged JE Dunn and McKinney York Architects (MYA) in a Design-Build partnership to design and construct a new Central Texas Office and Warehouse Facility in Pflugerville, Texas. The purpose of the Program Validation phase is to understand the Program of Requirements and seek clarification on outstanding questions the Design-Build team has prior to starting Schematic Design. The Design-Build team reviewed the Program of Requirements document; met with representatives from City of Pflugerville development departments; met with the TFC staff, TSLAC leadership and TSLAC staff to understand the needs and goals outlined in the program; toured TSLAC’s existing facilities as well as accompanied TSLAC & TFC representatives on a tour to see similar spaces at the National Archives and Records Administration (NARA) in Ft. Worth, TX and the Cool/Cold Storage Facilities at UT Arlington Central Library in Arlington, TX.

1 https://www.tsl.texas.gov/about

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Table of Contents

Chapter Page

1. Project Information

1.1 Project Team Acknowledgments

1.2 Executive Summary

1.3 Methodology

2. Design Parameters

2.1 Codes & Regulations

2.2 Required Approvals

3. Program Validation

3.1 Introduction

3.2 Program Adjacencies & Workflow Diagram

3.3 Program Diagrams

3.4 Area Summary Tables

3.5 Site Design Considerations

3.6 Civil Engineering Considerations

3.7 Landscape Architecture Considerations

3.8 Building & Life Safety Code Requirements

3.9 Accessibility

3.10 Interior Elements

3.11 Furnishings, Fixtures, & Equipment Considerations

3.12 Exterior Envelope Considerations

3.13 Structural System Considerations

3.14 Mechanical, Electrical and Plumbing System Considerations

3.15 Fire Protection System Considerations

3.16 Data & Communication System Considerations

3.17 Audio / Visual System Considerations

3.18 Security System Considerations

4. Project Delivery

4.1 Preliminary Project Schedule

4.2 Preliminary Bid Package Organization

Appendix A – Conceptual Phase Diagram & Renderings

Appendix B – Existing Conditions Photographs

B. 1 Existing TSLAC Archives – select images

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B. 2 Existing TSLAC Talking Book Program – select images

B. 3 Existing TSLAC Records – select images

Appendix C – Responsibility Matrix

Appendix D – Program Validation Phase Mtg Minutes

Appendix E – TFC Revit BIM to FM Requirements

Appendix F – Program Adjacencies & Workflow Diagram

Appendix G – Program Diagrams Levels 1 & 2

Appendix H – Civil Engineering Exhibits

Appendix I – Room Data Sheet Matrices

Appendix J – Records Storage System Options Presentation

Appendix K – Equipment Inventory

Appendix L – Structural Risk Category Diagram

Appendix M – Proposed Geotechnical Boring Locations

Appendix N – Fire Protection Diagram

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1. Project Information

1.1 Project Team Acknowledgments

These individuals committed a significant amount of time and effort to the production of this document.

Their efforts are greatly appreciated.

Owner

Texas Facilities Commission (TFC) – Facilities Design & Construction

Roben Taglienti –Sr. Project Manager

Jon Conant – Director, Real Estate Acquisition & Development

Matt Groce – Supervisor of Fire Controls

Dragan Maric – Facilities Operations & Maintenance Director

Josh Weise - Facilities Operations & Maintenance

Leroy Smith - Facilities Maintenance & Operations

Jeff Mullins - Facilities Maintenance & Operations

Mark Jones - Facilities Maintenance & Operations

Sam Coonrod - Facilities Maintenance & Operations

Brandon Fuchs - Facilities Operations & Maintenance

Michael Henneke - Facilities Operations & Maintenance

Craig Wingfield – Sr. Architect, Technical Advisor

Uzziah Rodriguez – BIM Manager

Texas State Library and Archives Commission (TSLAC)

Gloria Meraz – Director and Librarian

Tim Gleisner – Assistant State Librarian

Donna Osbourne – Chief Operations and Fiscal Officer

Jelain Chubb – State Archivist

Rebecca Romanchuk – Archives Supervisor

Craig Kelso – Director, State and Local Records Management

Zachary Bruton – Records Center Services Manager

Chris Burton – Records Center Supervisor

Robert Pierce – Facilities Manager

Ann Minner – Director, Talking Book Program

Jaclyn Owusu – Program Engagement Manager, Talking Book Program

December 06, 2024 Page 7

Guffie Robinson – Operations Supervisor, Talking Book Program

Broaddus & Associates (Owner’s Project Manager, Programming Author)

Alex Gonzales, PE, LEED AP – Regional Vice President

Andy Siefker – Sr. Project Manager

Design-Build Contractor

JE Dunn

Phil Emanuel – Project Executive

Jon Mindrup – Design Management Director

Lauren Saxton – Sr. Project Manager

Emily Bonderer – Estimating Manager

Chris Cordeiro – General Superintendent

Allison Smith – VDC Coordinator

Ross Dansby – VDC Coordinator

Architect

McKinney York Architects (MYA)

Al York, FAIA, RID – Principal-In-Charge

Will Wood, AIA, RID – Principal

Navvab Taylor, AIA, RID, LEED AP BD+C – Project Manager

Frank Badillo – Designer

Shane Bearrow, RA – Project Architect

Civil Engineer

Pape Dawson

Brent Tuley, PE – Senior Project Manager

Trevor Riek, PE – Project Manager

Landscape Architect

Coleman & Associates

Marissa McKinney, PLA – Managing Partner

Jose Perez – Senior Associate

Ruoran Shi – Landscape Designer

Structural Engineer

Datum Rios, LLC

December 06, 2024 Page 8

Michael Brack, PE – President, Principal Structural Engineer

Nima Mobasher, PE, SE – Associate Principal

Mechanical, Electrical, and Plumbing Engineers

TG&W Engineers, Inc (TGW)

Cameron Labunski, PE, MAC, HFDP, HBDP, CPMP, LEED AP – Principal Engineer

Jesse Rich – Senior Electrical Designer

John Marsac, PE, LEED AP – Senior Electrical Engineer

Robert Williams – Senior Plumbing Designer

Miguel Minick, PE – Mechanical Engineer

Envelope Consultant

Wiss Janney Elstner Associates, Inc (WJE)

Firas “Ross” Shalabi, PhD – Senior Associate

Fire Protection Consultant

Jensen Hughes

Evan Wilson, PE – Senior Director

Matthew LeMaistre, PE – Fire Protection Engineer

Information Technology, Audio/Visual, and Security Consultant

Datacom Design Group (DDG)

John Rob Hicks, RCDD – Principal-In-Charge

December 06, 2024 Page 9

1.2 Executive Summary

Introduction

This project consists of the design and construction of a new facility for the Texas State Library and Archives Commission.

Existing TSLAC Facilities

The Texas State Library and Archives Commission is located on the Capitol Complex in the Lorenzo de Zavala State Archives and Library Building, 1201 Brazos Street, Austin TX (image, below left). This is the public face of TSLAC and contains spaces open to the public; the State Archives; and offices for the Talking Book Program. The State Records Center and Talking Book Circulation Departments are at the State Records Center Building, 4400 Shoal Creek Blvd, in northwest Austin (image, below right).

Project Location

A new facility will be built in the Northpoint Development in Pflugerville, TX (image, below), and will consolidate the Records, Talking Book, and Archives program components into a single facility, while retaining some office and public space at the de Zavala building.

Project Location

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Project Description and Scope

New Office & Warehouse Facility

The project consists of a new office and warehouse facility for the State Records, Archives, and Talking Book Program and includes:

Approximately 260,000 gross square feet (GSF), on a single level, with some mechanical spaces on level 2.

State Records: Warehouse-style, high-pile storage on two-tier shelving system accessed by a catwalk, plus operational support areas.

Archives: intake and retrieval area, quarantine and disaster recovery area, archival storage areas, offices, digitization lab, work room, and conservation laboratory.

Talking Book Program: warehouse-style storage with incoming/outgoing staging, machine areas, office space, volunteer lounge, and recording studios.

Shared common spaces including training rooms, conference rooms, staff lounge, breakroom, lactation room and restrooms.

Separate entrance for deliveries, with separate loading bays and loading docks for Archives, Records, and Talking Books.

Two parking lots with electronic, gated access, and separated for use by guests and staff. On-site parking will accommodate approximately 80 parking spaces (20 for visitors and 60 for staff).

Associated equipment yards for mechanical equipment, transformer, generators and waste collection.

Furniture, Fixtures and Equipment

New furnishings shall be provided for the new 260,000 GSF Office & Warehouse facility. “Moveable Furnishings,” as denoted in the Program of Requirements, refers to furnishings other than erected storage shelving systems furniture, which shall be carried in the construction cost for the building. “Moveable Furnishings” shall include modular, or fixed, furniture and ancillary, or loose, furniture. Primary consideration shall be given to selection of Furnishings that are appropriate in style and durability to TFC standards.

Furnishings shall be of commercial grade quality, intended for long-term use.

In addition, a Responsibility Matrix (reference Appendix C) is included to supplement scope responsibilities between the Owner (TFC), the agency (TSLAC) and the Design-Build team.

Project Budget

TFC has established a budget for construction for the PROJECT of $139,758,950 and a budget for furnishings of $3,139,000. After our completion of Program Validation, the Design-Build team will generate a programmatic level estimate for team review and budget alignment. This first budget review will occur in January 2025.

Project Delivery

The project delivery method for the building shall be Design-Build. It is anticipated that the project will be constructed in sequential phases corresponding to multiple bid packages provided by the design team.

Procurement for moveable furnishings shall be via purchase order from pre-negotiated contracts such as TXMAS through a qualified furnishings vendor.

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Design Phase Schedule

The design phase project schedule shown below was established by JE Dunn and MYA. It is subject to revision if there are changes in project scope, complexity, or cost.

Phase Anticipated Start Date Anticipated Completion Date

Program Verification 10/2024 12/2024

Schematic Design 12/2024 03/2025

Design Development 04/2025 07/2025

Construction Documents 08/2025 03/2026

1.3 Methodology

On August 30th, the Design-Build team met with TSLAC leadership and staff to kick-off the project with a tour of the existing TSLAC facilities at both the Lorenzo de Zavala Building and the State Records Center Building.

tour attendees included the TFC project manager, key TSLAC staff members, alongside JE Dunn, MYA, and the design team consultants. The design team consultants included representatives from Datum Rios (Structural), TG&W (MEP), and Pape-Dawson (Civil).

In addition to observations made on site, the Project Team reviewed the following documents in preparation for this report:

Texas State Library and Archives Commission Program of Requirements, dated 6/3/2024

TFC Owner’s Project Requirements, dated 6/22/2021

TFC A/E Guidelines, dated 3/19/2018

A formal TFC, Broaddus USA, JE Dunn, and MYA project Kick-Off Meeting was held September 17, 2024. The following items were reviewed and confirmed during the meeting:

Project scope

Project schedule, including meetings for current phase and construction phase early release packages

Project communication and points of contact

Project management information system (PMIS)

Other meetings held during the Program Validation phase included:

October 02, 2024 Meet with Travis Co. ESD #2 re: Fire Protection System

October 08, 2024 Records equipment inventory at Shoal Creek Building

October 10, 2024 City of Pflugerville Pre-development meeting

October 25, 2024 Meet with TFC re: clarifications on Program of Requirements, Owner Responsibilities Matrix, TFC OPR, TFC AE Guidelines

October 30, 2024 Meet with TFC Fire Supervisor re: Fire Protection System

November 01, 2024 D-B team representatives attend TSLAC Commission Meeting

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November 05 & 12, 2024 Meet with TFC FMO re: MEP system preferences

November 06, 2024 Meet with TFC to review Records Storage System options

November 14, 2024 Meet with TFC re: BIM Protocols

November 14, 2024 Meet with TSLAC to review Records Storage System options

November 18, 2024 Meet with TFC re: structural system requirements

November 19, 2024 Meet with TSLAC leadership re: Fire Protection System

November 21, 2024 Tour UT Arlington Library and National Archives & Records

Administration facilities in Arlington, TX & Ft. Worth, TX

Minutes for the aforementioned meetings are attached to this report in Appendix D.

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2. Design Parameters

2.1 Codes & Regulations

Texas Facilities Commission (TFC) is responsible for a variety of functions concerning State of Texas purchased and leased buildings, grounds and properties. TFC’s role for this project applies to the planning, design, and construction of a state-owned facility. As such, this project shall be designed and comply with the current editions of the codes and standards listed by TFC in the 2018 AE Guidelines.

TFC is self-determining for State of Texas construction projects., Therefore, they are not subject to local permitting and review. The State Fire Marshal’s Office (SFMO) is the Authority Having Jurisdiction (AHJ) for life safety and the Texas Department of Licensing and Registration – Architectural Barriers (TDLR) governs the Americans with Disabilities Act (ADA) requirements. The State Energy Conservation Office (SECO) governs regarding energy code requirements.

All building plan & code reviews to be coordinated and approved by SFMO & SECO. As a courtesy, the Design- Build team has coordinated with the City of Pflugerville to confirm that use of the 2024 ICC code suite is acceptable, as Pflugerville has adopted the 2021ICC code suite.

TFC requires the design team to comply with certain provisions of the local Travis County ESD #2, which provides firefighting services for this location. While ESD #2 requires adhering with NFPA, they also have purview in the design of the fire access roads, fire sprinklers, smoke alarms, fire alarm systems, fire pumps, smoke control and ventilation, egress systems and other special extinguishing systems.

It is the responsibility of the design team to prepare a written code and standards analysis for the project. If a review by a local authority is deemed necessary, it shall be scheduled so that a TFC project manager and/ or TSLAC representative can attend with the project architect/ engineer, assure all applicable codes are reviewed, and that the more stringent requirements are applied. It is the responsibility of the design team to determine the proper configuration and ratings of exits for the project.

In the event of the need for interpretation among the codes and standards, the design team shall inform the TFC project manager of the need for an interpretation, and TFC will establish the requirements for compliance.

Work within the City of Pflugerville or TxDOT (ROW) will comply with applicable codes and regulations as required by the City. Work in the ROW is assumed to be permitted via the City of Pflugerville Site Plan Exemption process and is not anticipated to require a full site plan permit.

Applicable Codes

The completed project will comply with applicable laws, statutes, ordinances, building codes, rules and regulations and lawful orders of public authorities with jurisdiction over the project location.

Codes Required by Contract

NFPA 1 – Fire Code, 2021 edition

NFPA 101 Life Safety Code – Latest adopted edition per SFMO (TGC 417.008(e) establishes the SFMO as the AHJ for fire safety in all state-owned buildings); As of this report, latest adopted is 2021 edition and this will be used for the project.

International Code Council (ICC) family of codes (latest published editions – 2024 edition), except see below for IECC

NFPA 70: National Electrical Code (latest published edition – 2023 edition)

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NFPA 70E: Standard for Electrical Safety in the Workplace

NFPA 90A & 90B – Standards For Installation of HVAC Systems, 2021 Editions

ASHRAE 90.1-2016 Energy Conservation Design Standard for State-Funded Buildings or IECC (latest adopted edition (2018 edition), State Energy Conservation Office (SECO). This project will utilize IECC 2018.

NFPA 780 – Standard for the Installation of Lightning Protection Systems

ASHRAE Standard 62-2022 and 90.1-2022

Americans with Disabilities Act of 1990 (as currently amended)

2010 ADA Standards for Accessible Design – 2010 Standards for State & Local Governments Title

II

TGC Chapter 469, Elimination of Architectural Barriers

2012 Texas Accessibility Standards (and Technical Memoranda)

State of Texas properties are not subject to municipal or local codes, however TFC projects should be generally consistent with local land use practices. Cooperation with local services such as fire, watershed and utilities are advantageous to TFC projects.

Adopted Standards

SECO 2020 Water Conservation Design Standards for State Buildings

NFPA 101 “Life Safety Code”, 2021 edition (NFPA 101) is the latest edition of this publication along with its referenced standards including:

NFPA 10 Portable Fire Extinguishers (2022 edition)

NFPA 13 Installation of Sprinkler Systems (2022 edition)

NFPA 14, Standpipe and Hose Systems (2022 edition)

NFPA 25 Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems (2023 edition)

NFPA 72 National Fire Alarm Code (2022 edition)

NFPA 90A Installation of Air Conditioning and Ventilating Systems (2024 edition)

NFPA 90B Installation of Warm Air Heating and Air-Conditioning Systems (2024 edition)

NFPA 220, Types of Building Construction (2022 edition)

NFPA 241, Construction, Alteration, and Demolition Operations (2022 edition)

NFPA 5000, Building Construction and Safety Code (2022 edition)

Where other codes are utilized for building design elements, the standards for the Life Safety Code prevail.

Any deviation from this standard must be approved by the State Fire Marshal as the Authority Having Jurisdiction.

TFC Facilities Design & Construction has established additional requirements for TFC preferred procedures, systems, and materials. The following are guidelines and standards to be followed during design and construction.

Owner’s Project Requirements – Texas Facilities Commission (June 22, 2021)

Architectural/Engineering Guidelines (2018)

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Uniform General Conditions (2015)

Supplementary General Conditions (2018)

Erosion and Sedimentation Control

A Storm Water Pollution Prevention Plan (SWPPP) must be submitted for review and approval by TFC before submitting a NOI to EPA.

Asbestos and Asbestos Containing Materials

No asbestos or asbestos containing materials will be allowed in the building in accordance with the Texas Asbestos Health Protection Rules, Asbestos Management in Facilities and Public Buildings, Title 25 Texas Administrative Code 295.34(I) and (j); as well as Installation of Asbestos, Health and Safety Code, Chapter 161, Subchapter Q, effective September 1, 2001.

Testing, Inspections, and Investigations

IBC requires special inspections and tests, including structural materials testing and likely also the following:

Sprayed fire-resistive materials (SFRM) (IBC 1705.15)

Intumescent fire-resistant coatings applied to structural elements and decks (IBC 1705.16)

Fire-resistant penetrations and joints for buildings with Risk Category III or IV (IBC 1705.18)

Smoke control systems (IBC 1705.19)

Sustainability Requirements

This project will not be pursuing LEED certification or any other sustainability certifications, however, the project will be designed to conserve resources, including energy and water, and may use energy monitoring systems to track and reduce energy waste. Additionally, the design team intends to:

Promote health and well-being for all occupants by providing fresh air, effective mechanical filtration, non-toxic materials, and optimal daylighting (where appropriate in the program).

Reduce energy costs through minimizing the heat island effect through the specification of light-colored, reflective roofing and paving materials.

Design for extreme climate conditions such as increased rainfall rates, higher intensity storm events, and higher average temperatures.

Minimize light pollution through careful exterior lighting selection.

Efficiently use resources by designing to standard sizes, incorporate recycled materials where possible, and encourage construction waste recycling.

The design team will conduct one Life Cycle Cost Analysis (LCCA) to examine environmental and economic impacts as described in the TFC Owner’s Program Requirements.

2.2 Required Approvals

Texas Facilities Commission will distribute the design documents at each milestone indicated for Owner review, to applicable state agencies or departments which may include fire controls, security controls, and Facilities Maintenance and Operations. The TFC Safety Officer may also review the project for conformance to current life safety and fire codes in communication and coordination with the State Fire Marshal’s Office.

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Additionally, MYA will coordinate with a licensed RAS to provide an intermediate phase plan review to ensure the documents are in compliance with the Texas Accessibility Standards prior to being released for formal plan review.

2.3 BIM Implementation Plan

The Design-Build team utilizes Building Information Modeling (BIM) as a standard for delivering projects. The project will conform to the BIM and CADD Standards as outlined by the Texas Facilities Commission 2018 Architectural/Engineering Guidelines.

This project will primarily be developed using Revit version 2024.3 and work will take place in Autodesk Construction Cloud (ACC). ACC is a cloud-based collaboration environment for sharing models and files with the Design-Build team. Each design team discipline will have their own working model file with the ability to share and link into each discipline’s model. BIM models are proposed to be hosted in JE Dunn’s ACC environment and will be transferred to TFC’s ACC upon completion of construction during the record documentation process. This process will be confirmed early on in Schematic Design.

Autodesk Tandem will be used for facilities maintenance and project life-cycle management under TFC guidelines. The model file will contain all the physical features of the project including the parameters and LOD in the document provided by TFC following the BIM Protocols meeting. Reference Appendix E for TFC BIM to FM Categories for Data Collection, BIM to FM Shared Parameters, and BIM to FM workflow requirements.

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3. Program Validation

3.1 Introduction

The Texas Facilities Commission (TFC) engaged Broaddus Planning to provide a Program of Requirements (PoR) document to guide the design and construction of TSLAC’s new Central Office & Warehouse Facility.

The Program of Requirements document outlines the guiding principles for the new facility, as well as provides a record of information gathered through interviews with TSLAC staff about the needs for each of the spaces in the new facility.

This section of the Program Validation report is an analysis of the PoR document. It is a summary of the understandings that were arrived at through a series of studies, meetings, and site visits. This report includes narratives from all members of the design team. The initial portion of this chapter goes over the spatial adjacencies, relationships, and workflow requirements for the project and is the outline for the design team as they begin to design and layout the site and building. A space summary follows, which is a comparison of the areas listed in the PoR and a program diagram prepared by the design team that attempts to test how these program areas fit together and determine whether they are sufficient. The narratives from the design team members state what was understood from the PoR or gleaned during meetings with TFC and TSLAC staff, systems recommendations, as well as lists constraints and challenges to take into account during the next phases of the design process.

3.2 Program Adjacencies & Workflow Diagram

After analyzing the workflow descriptions, space needs, and space criteria sheets in the PoR, MYA created a Program Adjacencies and Workflow Diagram. While the PoR contains workflow diagrams for the individual departments (Talking Book Program, Archives, and Records), MYA created a comprehensive diagram to illustrate the required program adjacencies, workflows, and access requirements both within and between departments. This diagram helped inform the program diagrams produced during the Program Validation phase. It is expected to be discussed with TSLAC staff during the Schematic Design phase and revised as required. Reference Appendix F.

3.3 Program Diagrams

In order to test the program areas provided in the PoR, MYA further developed the initial conceptual design layout provided to TFC in August 2024. Reference Appendix G, Program Diagrams.

The building actually four separate buildings per the code study, detailed later in this chapter. The building is subdivided into four parts (from plan left to right): Talking Book Program, Archives and common spaces, Records stacks and support spaces, and Records stacks. This arrangement provides security on multiple levels (fire protection, water damage, physical intrusion, etc.) through separation by department. A detailed summary of each department follows:

Talking Book Program

Entry to the Talking Book Program office suite is via the main building entry. The office suite is separated into two parts - private offices and open workstation areas for staff, and the recording studio. The recording studio consists of 6 pre-engineered sound booths (1 TAS compliant), the QA workstations, and the volunteer lounge.

Talking Book Program stacks contains single tier shelving up to 12’ high, with storage for braille and large print books, cassette storage and cassette loading machinery, machine storage and repair workshop. The stacks can be accessed via a secured entry in the Talking Book Program office suite, or via a door at the loading dock.

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Talking Book Program circulation offices are located adjacent to the circulation dock and staging area.

There are 2 single user restrooms near the circulation offices and loading dock, for convenience.

However, staff break room, lounge, and multiuser restrooms will be shared by all three departments and located in the central common area of the building.

Archives

To accomplish TSLAC’s desire for the Archives to have minimal exterior walls, the Archives is located between the Talking Book Program and Records program areas, with no exterior walls.

Entry to the Archives is layered to prevent contamination. Entry into the office suite is via the main building entry and common spaces. Then, there is a secured entry into the office suite, then into either the digitization lab or conservation lab, and then into the stacks.

The digitization lab is located near the staff offices and away from the loading docks where vibration from loading/unloading of pallets and vehicles and machinery may occur.

The Archives stacks include single tier shelving up to 12’ high, with storage for artifacts on shelves in boxes, flat files, rolled storage, hanging storage, and manual mobile storage systems.

Cool and Cold storage facilities are located in tandem, to allow for a gradual temperature transition to occur for sensitive materials coming out of cold storage. An open work area is located outside of the cool storage, and cool storage is slightly oversized to allow for workspace within the cool storage room.

The enclosed dock connects to a staging area, which includes intake, quarantine, bulk storage, and disaster recovery intake rooms, as well as a pre-packaged flash freezer. A connection between the

Archives dock and the Records dock is proposed to allow departments to share equipment such as forklifts and pallet jacks. A series of doors will separate access to the stacks from the loading dock.

Records

Entry to the Records office suite is via the main building entry and common spaces. The Records office suite has a secured entry a corridor connected to the common spaces. The Records stacks can also be accessed directly via the office suite (with card reader access into the office suite) if that is desired.

The Records Digitization lab is accessed via the Records office suite and contains digitization workstations, digital and microfilm labs, processing rooms, scanning and prep stations.

The Records stacks consist of a two-tier shelving system, 12 shelves over 12 shelves, with the second level accessed via stairs or pallet elevator and a metal catwalk.

The Records dock & staging area allows for 3 semi-trucks to dock up to the building, with manual mechanical dock levelers, and accessed via overhead coiling doors. Spaces for quarantine, repacking, staging, and bulk storage facilitate work in this area. Two supervisor offices are also located near the dock and staging area, with the option for windows into the stacks. The forklift and pallet jack docking stations are also located here and may be shared with the adjacent Archives dock.

Common Spaces

The common spaces will be utilized by and shared by all three TSLAC departments.

Per the PoR, the training rooms are intended to accommodate up to 100 people when combined.

The two rooms are separated by a manual operable partition with high STC rating that can be opened to allow the rooms to function as a single space. These rooms will be used not only by TSLAC, but

December 06, 2024 Page 19 by other state agencies on occasion. These rooms should have proximity or adjacency to the break room for staff-wide events. Since these rooms will also serve as a storm shelter, it is recommended that these rooms have CMU or tilt-wall perimeter walls which will protect against wind-blown debris.

The Break Room should provide café-style seating for staff during lunch breaks, as well as residential-style appliances such as refrigerators, microwaves, and a coffee maker. TSLAC will need to advise if other amenities such as a dishwasher or vending machines, as seen at NARA in Ft. Worth, should be provided.

Multi-user, gendered restrooms will serve the common spaces. Each male and female restroom will also have an accessible shower stall and changing area.

The lactation room will have comfortable seating, a countertop with a sink, GFCI receptacles, a mini-fridge, wall mounted mirror, and small storage compartment.

3.4 Area Summary Tables

The area summary tables below are organized by department and is a summary of all the spaces and areas listed in the PoR. The column ‘Diagram Area’ lists the areas that resulted from the initial test fit by MYA, as seen in Appendix G, Program Diagrams. Below each table is a description of any significant deviations from the areas in the PoR and those in the Program Diagram.

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ARCHIVES

# of Units

Area per Unit

PoR SF

(NSF)

PoR Circ / Walls

Total Dept.

Gross SF

(DGSF)

Diagram Area

(DGSF)

Area Delta

Intake & Retrieval

Enclosed Dock 1 800 800 1,052

Staging 1 1,200 1,200 1,647

Intake & Inspection 1 500 500 604

Staff Workstations 2 64 128 164

Bulk Storage 1 300 300 569

Rest Room 72

Subtotal 2,928 300 Total 3,228 4,108 880

Quarantine & Disaster Recovery

Quarantine Room 1 350 350 487

Disaster Recovery 1 950 950 1,371

Flash Freezer 1 144 144 388

Subtotal 1,444 481

Total 1,925 2,246 321

Stacks

Stack Storage 2,727 10 27,270 31,764

Large Flat Storage (65) 12 65 802 1,245

Large Rolled Storage 18 40 720 1,375

Hanging, Open Storage 48 25 1,200 1,480 Cool Storage w/Compact Storage 125 8 1,000 1,165

Cold Storage 68 8 544 655

Open Work Space 472

Subtotal 31,536 4,475

Total 36,011 38,156 2,145

Stack Shell Space

Compact Storage 758 10 7,580 6,856

Subtotal 7,580 1,895 Total 9,475 6,856 2,619

Offices & Digital Lab

Managers Office 1 120 120 260 Electronic Records Staff Workstations 3 64 192 240 Digitation Equipment Stations 8 100 800 911

Staff Workstations 2 64 128 322

Corridor 141

Subtotal 1,240 531

Total 1,771 1,874 103

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Archivist Work Room Pre-processing staging area 1 120 120 168 Post-processing staging area 1 120 120 166

Archivist workstations 2 120 240 332

Open layout areas 2 120 240 280

File storage 2 80 160 261

Corridor 319

Subtotal 880 309

Total 1,189 1,207 18

Conservation Laboratory Wet Conservation Table-Large 1 70 70 70 Wet Conservation Table-Small 1 50 50 50

Drying Racks 2 25 50 25 Industrial two compartment sink 1 25 25 25

6" Fume Hood 1 25 25 25 Storage Cabinets/Wall Storage 4 20 80 20

Built-In Cabinets 1 75 75 75

Refrigerator 1 12 12 12 Chemical Storage Cabinet 1 12 12 12

Humidity Chamber 1 25 25 25

Board Shear 1 12 12 12

Paper press 1 12 12 12

Staff Workstation 1 64 64 64

File Storage 2 12 24 12

Circulation 442

Subtotal 536 230

Total 766 881 115

Archives Total 46,144 8,221 54,365 55,328 963

Archives area summary:

The test fit program diagram resulted in a slightly larger area for the enclosed dock and staging area. This is due to increased circulation needs, for forklifts and other equipment.

Additional space may be needed within the Stacks for circulation around storage shelving.

The test fit program diagram resulted in a smaller footprint for the compact storage in the Archives stack shell space, based on information received from Southwest Solutions.

These numbers will be further refined in Schematic Design.

December 06, 2024 Page 22

RECORDS

# of Units

Area per Unit

PoR SF

(NSF)

PoR Circ / Walls

Total Dept.

Gross SF

(DGSF)

Diagram Area

(DGSF)

Area Delta

Intake & Retrieval

Offices 2 120 240 254 Staging/ Inspection/ Barcoding 1 4,800 4,800 4,898

Re-packing Area 1 300 300 590

Quarantine Space 1 1,200 1,200 1,428 Disaster Recovery / Optional Stay-In-Place Vault 1 1,600 1,600 1,617

Bulk Storage 1 400 400 518 Equipment Storage w/ Charging Stations 1 400 400 1,058

Retrieval Processing 1 585 585 764

Retrieval Staging 1 150 150 310

Subtotal 9,675 2,419

Total 12,094 11,437 -657 State Records Shredding Space

Incoming Pallets 30 40 1,200 1,503 Shredder

1 500 500 2,233

Staging for Disposal 30 10 300 436

Subtotal 2,000 500

Total 2,500 4,172 1,672

Two-Tier Stacks

Two-Tier Open Box Storage w/ Catwalk 500,000 5 107,141 97,562

Docking Stations 3 - - - Stack Staging Within the Stack Area 1 5,200 5,200 5,351 Microforms Storage Vault 1 1,600 1,600 2,636

Subtotal 113,941 5,997

Total 119,938 105,549 -14,389

Digital & Microfilm Labs Prep Stations 2 50 100 100 Table-top scanning 5 80 400 400 Digitization equipment stations 8 100 800 800 Digital Lab Pre & Post- Processing Storage 1 1,000 1,000 1,212 Microfilm Stabilization Lab 1 300 300 300

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Dark Room 1 180 180 180 Microfilm Processing Lab 1 150 150 150

Circulation 1,036

Subtotal 2,930 633

Total 3,563 3,142 -421

Offices Reception/ Waiting Area 10 15 150 336

Site Manager's Office 1 120 120 142

Division Director 1 225 225 213

Staff Offices 3 120 360 378

Staff Workstations 14 64 896 1,085

Copier/ Paper Storage 1 45 45 126

File Storage 10 8 80 80 Compliance File Storage 20 8 160 116 Secured Hard Drive Storage 1 120 120 120 IT Storage for Back-ups 1 120 120 120

Circulation 778

Subtotal 2,276 975 2,716

Total 3,251 3,494 243

Records Total 141,346 129,441 -11,905

Records area summary:

Based on the information provided by Records staff, the industrial shredding operations requirements increased during this phase to include a much larger equipment assembly than was anticipated by the program.

The area needed for the two-tier stacks were able to decrease some by changing from an 11 over

11 shelving system to a 12 over 12 shelving system.

December 06, 2024 Page 24

TALKING BOOK

Area per Unit

PoR SF

(NSF)

PoR Circ / Walls

Total Dept.

Gross SF

(DGSF)

Diagram Area

(DGSF)

Area Delta

TBP Circulation Docks & Staging Area

Incoming Carts 5 45 225 459

Outgoing Carts 5 45 225 459

Empty Carts 5 45 225 784

Subtotal 675 169

Total 844 1,702 858 TBP Stacks & Secured Equipment

Incoming staging area 1 400 400 400

Outgoing staging area 1 400 400 400

Subtotal 800 200

Total 1,000 800 -200

Open Storage for Braille Books 3,418 8 27,344 28,561 Open Storage for Large Print Books 378 8 3,024 4,390

Subtotal 30,368 7,545

Total 37,913 32,951 -4,962

Cassette Robot Loading 2 120 240 240

Cassette Open Storage 33 8 248 536

Subtotal 488 122

Total 610 776 166

Heavy duty shelving for machines 25 25 625 1,176

Open storage shelves 238 9 2,142 2,363

Work Benches 2 65 130 130

Computer Carts 2 25 50 50

Subtotal 2,947 737 3,719

Total 3,684 7,438

Section total 43,207 41,965 -1,242

Circulation Office Area

Operations Supervisor 1 120 120 132

Program Director 1 120 120 132 Machine Services Team Leader 1 65 65 65

December 06, 2024 Page 25

Library Collection Coordinator 1 65 65 65 Library Collection Assistants 3 65 195 195

Circulation 255

Subtotal 565 242

Total 807 844 37

Recording Studio Recording Studios Sound Booths and ADA Booth 5 120 600 600 ADA Compliant Sound Booths 1 150 150 150

Corridor 1 65 65 450

Subtotal 815 349

Total 1,164 1,200 36

Recording Studio Offices Program Engagement Manager 1 120 120 132 Studio Lead, Staff Open Office 1 65 65 141

Volunteer Lead 1 65 65 125

Entry / Waiting 1 125 125 147

Open Office 8 65 520 582 Quality Assurance Volunteers 6 65 390 563

Copier/ Storage 1 45 45 88

File Storage 5 16 80 Book Storage - Queue for Recording 1 150 150 173 Staff and Volunteer Lounge 20 25 500 502

Subtotal 2,060 698

Total 2,758 2,453 -305 Talking Books Total 48,780 48,164 -616

Talking Book Program area summary:

The circulation docks area increased to provide sufficient circulation in this area.

The test fit program diagram resulted in a smaller footprint for the stacks based on information received from Southwest Solutions.

December 06, 2024 Page 26

COMMON SPACE

Area per Unit

PoR SF

(NSF)

PoR Circ / Walls

Total Dept.

Gross SF

(DGSF)

Diagram Area

(DGSF)

Area Delta

Break Room 1 450 450 703

Staff Lounge 1 500 500 703 Training Room/ Stay-in-Place Refuge 1 2,000 2,000 2,000

Conference Rooms 2 300 600 824

Lactation/ Respite Rm 1 120 120 132 Staff Restroom/ Showers 2 65 130 138

Washer & Dryer 1 120 120 190

Janitor's closet 0 0 0 190

Subtotal 3,920 980

Common Space Total 4,900 4,880 -20

Building Area Total

PoR SF

(NSF)

PoR Circ / Walls

Total Dept.

Gross SF

(DGSF)

Diagra m Area

(DGSF)

Area Delta

Archives Total 54,365 55,328 963

Records Total 141,346 129,441 -11,905

Talking Books Total 48,780 48,164 -616

Common Space Total 4,900 4,880 -20

Subtotal 249,391 237,813 -11,578

Fire pump & riser room 590 590

PoR TARE @5%: includes restrooms, main corridors, mechanical, electrical, data spaces, and exterior walls.

13,078

Total GSF per PoR 263,059

Diagrammed TARE for corridors, MEPFP spaces, and exterior walls

46,593

Total GSF per test fit program diagram

284,996 21,937

The PoR values in the table ‘Building Area Total’ above are adjusted slightly from the table on p.

50 of the PoR due to calculation backchecks performed by MYA. Additional area was added to the PoR subtotal to account for the fire pump & riser room. Discussions with TG&W on the MEP requirements resulted in greater areas needed for the MEPFP spaces than were accounted for in the PoR. The result is that the total area requirement for the building is approximately 22,000 SF more than what was identified in the PoR.

December 06, 2024 Page 27

3.5 Site Design Considerations

Vehicular Access

The property is served by Balaton Blvd, a divided road with 2 lanes of traffic in each direction and which connects to SH 130 on the west end. Local access from Balaton Blvd. is via Riggins Bend. Onsite drives and truck delivery yards shall be designed to facilitate access by a variety of sizes of large trucks, including box trucks, step vans, garbage trucks, and semi-trucks/18-wheelers, possibly several simultaneously. Turning radii will be determined by what is needed for the largest vehicles. As the site perimeter is secure, there will need to be queuing space for multiple trucks as they wait for an electronically controlled gate to open. It is understood that the intent of queuing space is to prevent trucks from blocking the onsite circulation drive lanes. Therefore, the electronic gate needs to be placed at a distance far enough from the delivery yard entrance to allow multiple trucks to wait to enter the yard. A tall, heavy duty gooseneck pedestal, with intercom and camera, is recommended for delivery drivers to communicate with TSLAC staff upon arrival.

Per the PoR document, 4 semi-truck bays are required for the Records dock and 1 box truck bay for the Archives dock. 2 box truck bays will be provided at the Talking Book dock. As confirmed at the Ft. Worth NARA site visit, mechanical dock levelers shall be provided at each loading dock.

The truck delivery yard will also contain space for a dumpster enclosure. It is assumed that at minimum, space for one each of trash & recycling dumpsters will be provided. TSLAC staff to advise during Schematic Design if additional dumpsters are needed.

Parking

Two onsite parking areas will be provided, one for TSLAC staff and one for visitors. Per the PoR, the parking lots will include 60 parking spaces for staff and 20 spaces for visitors. This is far less than the ratios for a Distribution/Logistics Center in Pflugerville’s Unified Development Code, (1 per 1,000 SF), however, it is more appropriate for the anticipated number of occupants. Following the pre-development meeting with City of Pflugerville, the City confirmed that the project is exempt from planning and zoning regulations, including parking requirements.

As the facility is not generally open to the public, it is anticipated that most visitors will be volunteers for the Talking Book Program recording studio. Both parking areas will be within a secure, fenced enclosure;

electronic gate mechanisms will activate upon card reader swipe for the staff parking lot or via intercom during business hours for the visitor’s parking lot. TFC confirmed that a staffed guard booth at the site entrance is not needed. Accessible parking spaces will be provided in accordance with TAS requirements.

TFC’s OPR calls for electric vehicle charging stations to be provided, at a rate of 2% of the total number of spaces, which is equivalent to a total of 2 spaces. These will need to be dispersed among the parking lots.

Therefore, 1 charging station will be located in the guest parking lot and 1 charging station will be located in the staff parking lot. Each charging station will be located adjacent to an accessible parking space so that it may be used by either the accessible space or the non-accessible space.

Fire Department Access

The property will be served by Travis County ESD #2, which provides fire department and emergency medical services for this portion of Pflugerville. The building will be encircled by a fire lane that complies with 2024 IFC requirements and any adopted ESD #2 amendments. Since the site perimeter is secure, Knox gate boxes with gate switches will be provided to allow access to portions of the building within the fenced enclosure.

There is an existing 12” fire line with a 12” fire stub on the east side of the property. As such, the fire riser room will also be located on the east side of the building, adjacent to the building mechanical rooms and near the truck delivery yard. The truck delivery yard will provide turnaround space for a fire truck. Existing fire hydrants are located on Balaton Blvd, and locations of additional hydrants on the private side, if any, will be determined in Schematic Design.

December 06, 2024 Page 28

Pedestrian and Bicycle Access

Due to the project’s location along SH 130 and the requirement for this to be a secure facility, pedestrian and bicycle access is anticipated to be minimal, as most staff and visitors will arrive by car. A personnel gate with a card reader will be located within the perimeter fencing near the main building entry for staff that might wish to utilize the hike & bike trail at the edge of the property along Wilbarger Creek, or access the site on foot from the neighborhoods near Balaton Blvd.

Future Expansion

The PoR asks the design team to plan for future expansion for each of the three department areas. The area for expansion is not defined, and it is left to the design team to determine if vertical or horizontal expansion is preferred. The program diagram indicates room for horizontal expansion for each department as follows:

Talking Book Program: Diagram indicates future growth area of up to approximately 28,000 SF.

This would allow for an increase of approximately 70% for the Talking Book stacks.

Archives: Diagram indicates future growth area of up to approximately 14,000 SF. This would allow for an increase of approximately 45% for the Archives stacks.

Records: Diagram indicates future growth area of up to approximately 38,000 SF. This would allow for an increase of approximately 40% for the Records stacks.

Horizontal expansion is recommended over vertical expansion, as the upfront cost for structure to support a second level could be deferred until the time when expansion may be needed. Additionally, by not building additional height now, the volume of space to be conditioned could be reduced, keeping operating costs and equipment size down until the time when expansion may be needed.

3.6 Civil Engineering Considerations

Site Description/General Items

The overall 89.9-acre tract, from which the subject 15.8 ac is located, is within the City of Pflugerville, Travis County, Texas, east of I-130, north of Wilbarger Creek, west of Colorado Sands Drive, and south of Balaton Boulevard. See page from attached Final Plat (Exhibit A) and concept Layout (Exhibit B-Building 1); the condo lot land is combined as an acreage of 63.53 acres.

The subject tract is a 15.8-acre condominium lot, Sub-Unit 1, within the condo lot 63.53-acre tract. See page from Condominium Plat (Exhibit C). The overall tract is developed with private streets, wet and dry utilities, and stormwater facilities. A trail system is currently under design/construction by the original ultimate tract owner, NorthPoint Development. See attached aerial. (Exhibit D) and Trail Plan (Exhibit E).

Exterior door locations are shown on architectural diagrams and are approximate as needed for egress, fire department access, delivery truck access, visitor, and staff access. The Program of Requirements outlines that the truck delivery area will have 4 bays for semi-trucks docking at Records, 1 bay for box trucks docking at Archives, and 2 bays for box trucks docking at Talking Books. The Records sock will also have a 6’ wide ramp for forklift access. The truck delivery yard will be sized to accommodate use by multiple vehicles at a time, including turnaround space and appropriate turning radii. Exterior doors, ramps, and stairs leading to the exterior from the docks will be coordinated with the architect during Schematic Design.

Zoning

The subject tract is part of an overall approved PUD. Office/warehouse is an acceptable land use within the PUD. The base zoning for the PUD is CL4.

December 06, 2024 Page 29

Access

Vehicular access will come from Balaton as currently constructed and a future Weiss Lane connection. A traffic impact study (TIA) was conducted for the ultimate overall development and amended in 2023/early 2024. The current understanding is that the subject development will require a trip mitigation study and not a full TIA.

It is the design team’s understanding based on information provided by the City of Pflugerville that planning items are exempt from a review and therefore an alternative parking plan is not required.

Shared access and maintenance amongst the condo lots is defined by the condominium documents.

It is not anticipated that the subject site will trigger any public/private infrastructure improvements to…