00017966 - Preliminary Results.pdf

This is a preliminary bid tabulation document for the Oregon Department of Transportation's Request for Competitive Quote (RFCQ 73000-00017966) for clear zone tree removal services along Interstate 5 from milepost 52 to 55 in Josephine County. The project scope encompasses tree and brush removal across four work items: northbound guardrail shoulder clearing from milepost 52 to 53, milepost 53 to 54, milepost 54 to 55, and Exit 55 off-ramp clearing for approximately 650 feet. Work includes removal of all trees and brush to the top of bank or fence line, stump and brush treatment with approved herbicides, and off-site disposal of all wood chips and woody debris. The bid closing date was October 7, 2026, with a mandatory pre-quote conference held on October 1, 2026, at 11:00 a.m. at the northbound shoulder near milepost 52. Final completion of all work is required by December 15, 2026. Three bidders submitted quotes: Trees Plus Northwest, LLC from Medford, Oregon; Catropa Construction, LLC from Ashland, Oregon; and Underdog Timber Felling from Salem, Oregon.

The solicitation is exclusively restricted to certified Emerging Small Businesses (ESBs) under COBID, with the contractor required to perform at least 51 percent of labor using its own workforce. Total bid amounts submitted were $145,000.00, $277,392.70, and $398,000.00 across the six line items, with individual item pricing varying significantly among bidders. The contract structure requires bid security at 10 percent of the total bid amount, with Performance and Payment Bonds each at 100 percent of contract value due within seven days of notice of intent to award. Contractors must maintain current Oregon Construction Contractors Board licensure, public works bonds, Commercial General Liability insurance of $2 million per occurrence and $5 million annual aggregate, and Commercial Automobile Liability insurance of $1 million combined single limit. All quotes were required to remain firm for 30 days from closing. Work is subject to prevailing wage rates effective September 3, 2026, for BOLI Region 8, with liquidated damages of $600 per calendar day for delays beyond substantial completion and $500 per 15-minute increment per lane for traffic closures exceeding allowed limits. An addendum issued October 2, 2026, permits mastication of blackberries and small brush but prohibits debris piles, with any remaining piles required to be spread to no more than one inch height.