00017202 - Preliminary Results.pdf

This preliminary bid results document is submitted by the Oregon Department of Transportation (ODOT) for the ESB I-5: SB MP 95 Selective Dead Tree Removal Project in Douglas County, Oregon. The project involves selective cutting and removal of dead or visibly dying trees and vegetation from ODOT right-of-way along southbound Interstate 5 between mileposts 95.4 and 94.7, with all materials to be removed and chipped on-site. The scope of work is structured as two lump sum bid items: mobilization and selective dead tree removal. The competitive quote closing date was June 29, 2026, with work authorization not to commence before September 1, 2026 and all work to be completed by November 20, 2026. No pre-quote conference or public opening was held. The bid tabulation was issued on June 15, 2026, with aggrieved bidders having seven calendar days from the issued date to protest the intent to award.

Two bids were received for this project: Trees Plus Northwest, LLC from Salem, Oregon submitted a total bid of $85,290.00 (mobilization $15,290.00 and selective dead tree removal $70,000.00), while Papaya Contracting, LLC submitted a total bid of $48,000.00 (mobilization $5,000.00 and selective dead tree removal $43,000.00). This solicitation was restricted exclusively to firms certified as Emerging Small Businesses (ESBs) under Oregon's Certification Office for Business Inclusion and Diversity (COBID). Insurance requirements include commercial general liability of $1 million per occurrence/$2 million aggregate, commercial automobile liability of $1 million combined single limit, and workers' compensation with employer's liability of at least $500,000 per accident. The successful contractor must perform at least 51 percent of labor using its own workforce, with payment made monthly by the 10th following owner acceptance, net 30 days, with ODOT retaining up to 5 percent. The apparent successful offeror must submit certificates of insurance and a W-9 form within seven calendar days of the intent-to-award notification.