00015896 Intent To Award.xlsx

This Intent to Award document pertains to the Oregon Department of Transportation's (ODOT) Emerging Small Business set-aside procurement for the ESB - Highway 333 Hermiston Highway Crack Seal Project in District 12 (Umatilla County). The project requires qualified contractors to supply all labor, materials, equipment, machinery, and traffic control services for repairing and resealing cracks in flexible pavements across approximately 380,000 linear feet of state highway sections on Highway 333 and Route 207 near Hermiston. Work must be completed in no more than 2-mile stretches in both directions starting at mile post 0.00, with crews capable of sealing approximately 10,000 linear feet per 10-hour shift. The solicitation required competitive quotes to be submitted electronically through the OregonBuys eProcurement system by March 3, 2026. Work is scheduled to commence no earlier than August 20, 2026, with substantial completion required by October 31, 2026, and final completion by November 16, 2026.

This procurement is exclusively restricted to certified Emerging Small Businesses (ESBs) under the ESB Assistance Program per ORS 200.160 through ORS 200.200, with all contractors required to be certified by the Certification Office for Business Inclusion and Diversity (COBID). The selected ESB contractor must perform at least 51 percent of the labor using its own workforce. Compensation is provided on a per-linear-foot basis for accepted sealed cracks, with payment constituting full compensation for all materials, equipment, labor, traffic control, and incidentals; final awarded footage quantities may be adjusted to reflect ESB purchasing thresholds. All sealant materials must be approved on the Qualified Products List (QPL) prior to use and must be mixed and heated between 280F and 400F according to manufacturer specifications. Prevailing wage rates established by the Bureau of Labor and Industries (BOLI) for Umatilla County (Region 12) as of January 5, 2026, apply to all work performed. Bid security equal to 10 percent of the total bid amount is required, and the successful offeror must provide performance and payment bonds each equal to 100 percent of the contract price within seven calendar days of intent-to-award notification. Required insurance includes Commercial General Liability with minimum limits of $2,000,000 per occurrence and $5,000,000 annual aggregate, and Commercial Automobile Liability insurance with minimum limits of $1,000,000 per occurrence.