00012966_RFCQ~2.doc

Issue Date:

Request for Competitive Quotes (“RFCQ”) OregonBuys Bid No. S-73000-00012966 BR08306 and BR20060 Deck Testing

Solicitation conducted under intermediate procurement procedures per ORS 279B.070 and OAR 137-047-0270

THIS IS NOT AN ORDER

Non-Discrimination Notice

ODOT, in accordance with the Title VI of the Civil Rights Act of 1964, 78 Stat. 252. 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-Assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all potential offerors that it will affirmatively ensure that all business enterprises will be afforded full opportunity to submit offers in response to this solicitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

See “Instructions to Offerors” for additional information.

Procurement Summary:

ODOT is seeking one qualified contractor to provide a delamination survey, a reinforcement depth survey, deck coring, and related services on the New Youngs Bay bridge. The selected contractor will also provide a delamination survey, a reinforcement depth survey, and related services on the I-5 Northbound to Beltline Highway Westbound ramp bridge.

A sample contract is attached in OregonBuys which contains terms, conditions, and specifications. Unless any addenda are issued, the only changes that will be made to the sample contract upon award will be to fill in the blanks for contractor information and pricing. By submitting a quote, offeror agrees to all provisions of the sample contract.

Any changes made to the sample contract during the competitive quote process will be made through addenda posted on OregonBuys.

Sample Contract Attachments (see Attachments tab in OregonBuys):

Attachment A – Coring Plan Attachment B – Blank Core Log form Attachment C – Example Core Log Attachment D – BR08306 Plan View Sheet Attachment E – BR20060 Plan View Sheet

Attachment F – Material Lab Submit Form

Method of Award:

FORMCHECKBOX

Offeror that submits the lowest price, so long as the quote complies with all requirements.

FORMCHECKBOX

Offeror that submits the quote that best serves ODOT, considering price and other factors as described in ORS 279B.070(4).

ODOT may negotiate with an offeror to clarify the quote or to effect modifications that will make the quote more advantageous to ODOT. (OAR 137-047-0270)

COMPETITIVE QUOTE FORM

Upload this completed form into OregonBuys Part 1 – General Information and Authorized Signature

Offeror (COMPANY) Legal Name:

Offeror Address:

Contact Person name and title:

Email:

Phone:

Brief description of the offeror’s experience that qualifies the offeror to perform the services described in this RFCQ (Do not list project references here; those will be provided in Part 3):

By signature below, the undersigned authorized representative hereby certifies on behalf of the offeror that:

1. The offeror agrees to and shall comply with all requirements, specifications and terms and conditions included with this RFCQ (including all attachments and addenda, if any) if awarded a contract under this solicitation.

2. In accordance with ORS 279A.110(4), the offeror does not discriminate in its employment practices with regard to race, creed, age, religious affiliation, sex, disability, sexual orientation or national origin. And, pursuant to ORS 279A.110, the offeror has not and the offeror will not discriminate against a subcontractor in the awarding of a subcontract because the subcontractor is a disadvantaged business enterprise, a minority-owned business, a woman-owned business, a business that a service-disabled veteran owns or an emerging small business certified under ORS 200.055.

Authorized Signature:

Title:

Title:

Part 2 – Price Quote Form

See Sample Contract, Section 4.4 for a description of each pay item.

Enter pricing and upload this form into OregonBuys. Enter total price on the Items tab in OregonBuys.

Offeror’s (company) name:

PRICE

TOTAL

PRICE

LOCATION 1 – US101 OVER NEW YOUNGS BAY, BR 08306

(16364 sq yd)

(16364 sq yd)

LOCATION 2 – I5 NB CONN. BELTLINE WB, BR 20060

(10335 sq yd)

(10335 sq yd)

Part 3 - References REFERENCES FOR COMPARABLE PROJECTS IN SIZE AND SCOPE: The offeror shall provide a list of three different firms for references that can be contacted regarding the quality of services that the offeror provided in the last 4 years on projects comparable in size and scope to the project described in this solicitation. When filling in project description, please provide sufficient information for ODOT to determine if the reference project is similar to the services being requested in this solicitation.

Name of Firm:

Reference Contact Person:

Telephone:

Email:

Project Title:

Project Date:

Project Location:

Project Description

Name of Firm:

Reference Contact Person:

Telephone:

Email:

Project Title:

Project Date:

Project Location:

Project Description

Name of Firm:

Reference Contact Person:

Telephone:

Email:

Project Title:

Project Date:

Project Location:

Project Description

SOLICITATION INFORMATION AND INSTRUCTIONS TO OFFERORS

QUOTE REQUIREMENTS

1. This RFCQ is advertised as a “Bid Solicitation” in the OregonBuys web-based eProcurement system. Quotes must be submitted through the OregonBuys system.

· Registration in OregonBuys is required to submit a quote. Registration is free. To create a vendor account, click the blue “Register” button in the top right corner of the OregonBuys website: https://oregonbuys.gov/bso. For registration assistance see vendor registration guidance.

· Each offeror is responsible for ensuring that its vendor information is current and correct in OregonBuys. ODOT will accept no responsibility for incorrect vendor information.

2. No public opening of quotes will be held.

3. To submit a quote under this solicitation, offeror must upload the following documents into OregonBuys:

· Signed Competitive Quote Form including

· General Information and Signature

· References

· Price Quote Form In addition, Offeror must enter its total bid price on the items tab in OregonBuys.

CHANGES TO THE RFCQ:

If ODOT makes any changes to this RFCQ, ODOT will provide details of the change(s) and any associated instructions to Offerors in an addendum posted on OregonBuys.

AWARD REQUIREMENTS (for winning offeror only)

1. Prior to contract award, the winning offeror must submit the following to the ODOT Purchaser:

· Certificates of Insurance for required insurance coverages as stated in Attachment C. Each offeror is encouraged to discuss insurance requirements with its agents(s) prior to submitting a quote so any costs can be included in the price quote.

· Responsibility Inquiry Form: https://www.oregon.gov/ODOT/Business/Procurement/Pages/PSK.aspx (under Forms section, Misc. Procurement Related Forms).

· Conflict of Interest (COI) Disclosure forms – IF REQUIRED. All ODOT contractors must comply with ODOT’s Conflict of Interest Guidelines which requires a form for any actual or potential conflict. See https://www.oregon.gov/ODOT/Business/Procurement/Pages/PSK.aspx (under Forms section - Misc. Procurement Related Forms).

2. The winning offeror must also comply with the following requirements:

· Business Registry: The winning offeror must be duly authorized to transact business in the state of Oregon through registration of its assumed business name (if any) or corporation with the Secretary of State Corporation Division. ODOT may require the winning offeror to provide its registry information prior to contract execution.

· W-9 Form: If the winning offeror has not received payments from ODOT before, the offeror will need to submit an IRS form W-9: https://www.irs.gov/pub/irs-pdf/fw9.pdf.

· Nonresident Bidder Form. If the winning offeror is a nonresident bidder {as defined in ORS 279A.120(1)} and the contract amount exceeds $10,000, the offeror must submit to the Department of Revenue a Non-Resident Bidder Form prior to receiving final payment under the contract.

Revision: 4/15/22