00012619_ITA.pdf
PDF 207 KB Posted
- Attached to
- US199 and Redwood Avenue Plan (Grants Pass)
- Solicitation number
- S-73000-00012619
- Issued by
- Jackson County, Oregon
About this file
This document is a Notice of Intent to Award issued by the Oregon Department of Transportation (ODOT) Procurement Office, specifically a Work Order Contract (WOC) Mini-Solicitation #73000-00012619 for the US199 and Redwood Avenue Plan in Grants Pass. Kittelson & Associates, Inc. has been selected as the top-ranked firm for negotiations to provide personal services for this project. The notice outlines a detailed negotiation schedule spanning approximately 5-10 business days for establishing the Statement of Work (SOW), with subsequent steps including responding to comments, submitting a Breakdown of Costs (BOC), and routing for legal sufficiency and signature. The project is expected to progress through various stages, with a Notice to Proceed (NTP) to be issued one day after contract execution.
The document emphasizes that no work is authorized until the WOC is fully executed and the consultant receives a written NTP from the ODOT Project Manager. The solicitation includes a Disadvantaged Business Enterprise (DBE) goal that must be demonstrated through subcontractor utilization. If negotiations cannot be completed within the specified timeframe, ODOT reserves the right to terminate discussions and move to the next highest-ranked firm as outlined in Oregon Administrative Rules. The notice also indicates flexibility in the timeline if both ODOT and the consultant are negotiating in good faith, with potential for mutually agreed extensions.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 00012619_Att-B_Sample Projects.doc | DOC document | |
| 00012619_Mini-RFP_Final.pdf | ||
| 00012619_Att A_Cover Sheet_Final.doc | DOC document | |
| 00012619_Att-C_US 199 Expressway Plan.pdf | ||
| 12620 RFCQ Add 1.pdf |
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Text version
Department of Transportation Procurement Office
355 Capitol St NE, MS#3-3 Salem, OR, 97301
Phone: (503) 986-2710 Fax: (503) 986-5790
OREGON DEPARTMENT OF TRANSPORTATION
Notice of Intent to Award
DATE: July 7, 2025 TO: Kittelson & Associates, Inc.
PA: B38918 WOC #29
SUBJECT: Intent to Award – Mini Solicitation 73000-00012619: US199 and Redwood
Avenue Plan (Grants Pass)
Kittelson & Associates, Inc. is the top ranked firm selected for negotiations of a Work Order Contract (WOC) to provide Personal Services as specified in the above referenced Mini- Solicitation. The scores and rankings of all Proposers are shown in the score matrix accompanying this notice.
Lisa Cornutt will be the ODOT Project Manager (PM) for this Project. ODOT’s PM will initiate contact with Consultant and will be the primary contact for negotiation of the Statement of Work (SOW), schedule of performance and costs under the WOC. Following discussion and agreement on the SOW, a Breakdown of Costs (BOC) must be completed (using the BOC, BOC-CPFF or BOC-NBR as applicable) and submitted to ODOT’s PM. A BOC must demonstrate subcontractor utilization to meet the Disadvantaged Business Enterprise (DBE) goal set forth in the Mini-Solicitation. To set expectations for the contracting phase, listed below is a schedule for completing the SOW, preparing a BOC, completing negotiations, and securing approvals for both the Consultant and ODOT to follow:
Activity Responsible Party Business Days
N eg ot ia tio ns
Establish work session to discuss the SOW with Consultant
ODOT PM Within 5-10 days of this notice (days depend on size and complexity of the project) Respond to work session with comments/edits to SOW Consultant Within 5 days of work session Respond to SOW comments/edits ODOT PM Within 3 days of receipt of Consultant comments/edits
Submission of BOC Consultant Within 5-10 days of final ODOT scope (days depend on size and complexity of the project)
Activity Responsible Party Business Days Respond to BOC, negotiate, and
Submit for legal sufficiency
ODOT PM / OPO
OPO
Within 5-10 days of Consultant submission of the BOC (days depend on the size and complexity of the project) Legal Sufficiency OPO, ODOT PM, and DOJ Within 15 (Mini- Solicitation) & 20 (Formal) days of submission by ODOT PM Signature routing and execution OPO, Consultant, and ODOT Expenditure Authority (if required)
Within 6-8 days from initial routing
Issue Notice to Proceed (NTP) ODOT PM 1 day after execution
Negotiations are anticipated to be completed (ready to submit to for legal sufficiency) within the schedule set forth in this notice.
If the schedule for negotiations cannot be met and the Consultant and ODOT are negotiating in good faith, additional time may be mutually agreed upon.
If agreement on costs, tasks, or other WOC requirements cannot be reached within this time frame, ODOT may terminate the negotiations and begin negotiations with the next highest ranked firm as provided in the solicitation and governing Oregon Administrative Rules (OARs).
Note that no work is authorized until the WOC is executed and Consultant has received a written NTP from the ODOT PM.
ODOT would like to thank each Proposer for your time and efforts in preparing a response to this solicitation.
Sincerely, Jennifer Barret
ODOT Procurement and Contract Specialist III
File details come from the government source that posted it. Updated .