00012368_RFCQ.doc

Oregon Department of Transportation

Request for Competitive Quotes (“RFCQ”) No. S-73000-00012368 District 4 Chip Seal Rock 2024

Solicitation conducted under intermediate procurement procedures per ORS 279B.070 and OAR 137-047-0270

THIS IS NOT AN ORDER

Quotes must be submitted via OregonBuys.

No public opening will be held. Preliminary results will be posted in OregonBuys shortly after the deadline for submission of quotes.

Non-Discrimination Notice: ODOT, in accordance with the Title VI of the Civil Rights Act of 1964, 78 Stat. 252. 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-Assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all potential offerors that it will affirmatively ensure that all business enterprises will be afforded full opportunity to submit offers in response to this solicitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

Commitment to Diversity, Equity, and Inclusion: The State of Oregon is committed to taking active steps toward increasing and promoting diversity, equity, and inclusion values across procurement processes for minority, women, emerging small, and service-disabled veteran owned businesses by reducing barriers to compete for and be awarded state contracts. All interested businesses are encouraged to submit offers for this contracting opportunity.

TABLE OF CONTENTS:

Procurement Summary

Award Information

Exhibits

Instructions for Submitting a Quote

Competitive Quote Form

References Form

Award Requirements (for winning offeror)

Attachment A – Sample Contract Procurement Summary:

ODOT is seeking one qualified contractor to furnish and deliver 2800 tons of 3/8” No. 4 chip seal rock to two locations in ODOT District 4.

Attachment A to this RFCQ is a sample contract which contains terms, conditions, and specifications. Unless any addenda are issued, the only changes that will be made to the sample contract upon award will be to fill in the blanks for contractor information and pricing. By submitting a quote, offeror agrees to all provisions of the sample contract.

Any changes made to the sample contract during the competitive quote process will be made through Addenda posted on OregonBuys.

Award Information:

Method of award: ODOT intends to award a contract to the lowest responsible offeror whose quote complies with the requirements.

Responsibility: Prior to award, ODOT will evaluate whether the apparent successful offeror meets the applicable standards of responsibility identified in ORS 279B.110. In doing so, ODOT may investigate the offeror and request information in addition to that already required in the RFCQ when ODOT, in its sole discretion, considers it necessary or advisable.

Exhibits:

Exhibit 1 – Specifications

Exhibit 2 – Reserved (not used)

Exhibit 3 – Standard Terms and Conditions

Exhibit 4 – Insurance Requirements

Instructions for submitting a quote:

Offeror must submit its quote through OregonBuys prior to the due date and time posted within this RFCQ in OregonBuys. Offeror must fill in all required information in OregonBuys, including entering pricing information in the Item Information section.

In addition to filling in the OregonBuys fields, the offeror must upload the Competitive Quote form and the References form in the Attachments section.

No public opening of quotes will be held. Preliminary results will be posted in OregonBuys shortly after the quote due date and time.

COMPETITIVE QUOTE FORM

Must be submitted with the quote as an attachment in OregonBuys.

Refer to “Instructions to Offerors” for list of required documents to submit with the quote.

OFFEROR INFORMATION

Offeror (COMPANY) Legal Name:

Offeror Address:

Contact Person name and title:

Email:

Phone:

By signature below, the undersigned authorized representative hereby certifies on behalf of the offeror that:

1. Offeror agrees to and shall comply with all requirements, specifications and terms and conditions included with this RFCQ (including all exhibits and addenda, if any) if awarded a Contract/Purchase Order under this solicitation.

2. In accordance with ORS 279A.110(4), offeror does not discriminate in its employment practices with regard to race, creed, age, religious affiliation, sex, disability, sexual orientation or national origin. And, pursuant to ORS 279A.110, offeror has not and offeror will not discriminate against a subcontractor in the awarding of a subcontract because the subcontractor is a disadvantaged business enterprise, a minority-owned business, a woman-owned business, a veteran owned business or an emerging small business certified under ORS 200.055.

Authorized Signature:

Title:

QUOTE PRICING

Online Quote Pricing. Offeror must enter its pricing in the Items section of OregonBuys. Only the unit cost for each item should be entered. Offeror is not to enter information into any other fields (i.e. discounts or freight charges).

REFERENCES FORM

Must be submitted with the quote as an attachment in OregonBuys.

Offeror shall provide a list of three different firms for references that can be contacted regarding the quality of goods and/or services that the offeror provided in the last 4 years on purchases or projects comparable in size and scope to the purchase or project described in this solicitation.

Name of Firm:

Reference Contact Person:

Telephone:

Fax:

Email:

Alternate Reference Contact Person:

Telephone:

Fax:

Email:

Project Title:

Project Date:

Project Location:

Project Description:

Name of Firm:

Reference Contact Person:

Telephone:

Fax:

Email:

Alternate Reference Contact Person:

Telephone:

Fax:

Email:

Project Title:

Project Date:

Project Location:

Project Description:

Name of Firm:

Reference Contact Person:

Telephone:

Fax:

Email:

Alternate Reference Contact Person:

Telephone:

Fax:

Email:

Project Title:

Project Date:

Project Location:

Project Description:

Award Requirements (for winning offeror only):

Revision: 5/7/24

Revision: 5/14/24