00011686_Intent_to_Award.pdf

Intent to Award Page 1 of 3

Level 3 - Restricted Level 3 - Restricted

OREGON DEPARTMENT OF TRANSPORTATION

Notice of Intent to Award

DATE: March 19, 2025 TO: Proposers and ODOT Project Manager SUBJECT: RFP/ OregonBuys Bid Solicitation No.: S-73000-00011686

Construction Owner’s Representative Services with Project Management Support and Civil, Bridge, and Structures Technical Consultation Services for I-205: Stafford Rd to OR 213 Improvements - Phase 1A (C15400/K22467)

David Evans & Associates is the top ranked firm selected for negotiations of a Contract to provide Personal Services as specified in the above referenced RFP. The scores and rankings of all Proposers are shown in the table below. The award submittal requirements stated in the RFP are summarized on Attachment 1 of this notice.

Firm Total Rank David Evans & Associates 324 1

RS&H 287 2

Parsons 282 3 Exeltech 274 4

Chris Aguon will be the Agency’s Project Manager (APM) for this Project. ODOT’s APM will initiate contact with Consultant and will be the primary contact for negotiation of the statement of work (SOW), schedule of performance and costs under the Contract. Following discussion and agreement on the SOW, a Breakdown of Costs (BOC) must be completed (using the BOC or BOC-NBR as applicable) and submitted to ODOT’s PM.

As indicated in RFP section 0.3 Agency desires expedited negotiations on this contract (estimated 20 calendar days after Intent to Award notice). To set expectations for the contracting phase, listed below is an anticipated schedule for completing the SOW, preparing a BOC, completing negotiations, and securing approvals for both the Consultant and ODOT to follow:

Activity Responsible Party Business Days

N eg ot ia tio ns

Establish work session to discuss the SOW with

Consultant

ODOT PM Within 3 days of this notice (days depend on size and complexity of the project)

Respond to work session with comments/edits to

SOW

Consultant Within 3 days of work session

Respond to SOW comments/edits

ODOT PM Within 3 days of receipt of Consultant comments/edits

RFP/ OregonBuys Bid Solicitation No.: S-73000-00011686

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Level 3 - Restricted

Activity Responsible Party Business Days Submission of BOC Consultant Within 3 days of final ODOT scope (days depend on size and complexity of the project)

Respond to BOC, negotiate, and submit to

OPO

ODOT PM Within 3 days of Consultant submission of the BOC (days depend on the size and complexity of the project) Draft final documents OPO and ODOT PM Up to 5 business days of submission of the negotiated SOW and BOC from ODOT APM Signature routing and execution OPO, Consultant, and

ODOT Expenditure Authority (if required)

Within 1-2 days from initial routing

Issue Notice to Proceed (NTP) ODOT PM Within 1 day after execution

Negotiations are anticipated to be completed within the schedule set forth in this notice. If the schedule for negotiations cannot be met and the Consultant and ODOT are negotiating in good faith, additional time may be mutually agreed upon.

If agreement on costs, tasks, or other Contract requirements cannot be reached within this time frame, ODOT may terminate the negotiations and begin negotiations with the next highest ranked firm as provided in the solicitation and governing Oregon Administrative Rules (OARs).

Note that no work is authorized until the Contract is executed and Consultant has received a written NTP from the ODOT APM.

Because this notice is being transmitted electronically, the date of this notice will start the protest period for competing proposers to submit a written selection protest (reference Section 1.3.2 of the RFP). Any proposer who claims to have been adversely affected or aggrieved by the selection of a higher ranked proposer must deliver a written selection protest to my attention and received at the email address below no later than 5:00 p.m. on March 26, 2025. ODOT shall not consider a selection protest submitted after the deadline established herein. To be adversely affected or aggrieved, a protestor must demonstrate that the protester was ranked higher than other selected proposers and that higher ranked proposers are ineligible for selection.

ODOT would like to thank each Proposer for your time and efforts in preparing a response to this solicitation.

Sincerely, Summer Anne Guthrie, OPBC Contract Specialist | ODOT Procurement Office 355 Capitol St. NE, MS 33, Salem, OR 97301 Phone 503.983.4214 Summer.Guthrie@ODOT.Oregon.gov .gov mailto:Summer.Guthrie@ODOT.Oregon.gov

RFP/ OregonBuys Bid Solicitation No.: S-73000-00011686

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Level 3 - Restricted

Attachment 1 – Award Submittal Requirements

Refer to RFP section 3.0 for a complete list of Contract Award requirements.

Please email the following items required by the RFP as described below (see detailed requirements and due date for each item in Section 3.0 of the RFP).

• Certificate(s) of Insurance (to me, OPO Contract Coordinator)

• W-9 Form (if any changes since last submitted send directly to ODOT Financial Services at

Table.Maintenance.ODOT.TEAMS@ODOT.Oregon.gov)

• Responsibility Inquiry (to me, OPO Contract Coordinator)

• Breakdown of Costs (send to APM with cc to me, OPO Contract Coordinator)

• Committed DBE Breakdown and Certification Form-AE (send to APM with cc to me, OPO

Contract Coordinator)

• Subcontractor Solicitation and Utilization Report (send to APM with cc to me, OPO Contract

Coordinator)

Direct Deposit via Automated Clearing House (ACH). For Consultants that receive ongoing monthly payments from Agency on one or more contracts or work orders, Agency prefers making Consultant payments via ACH direct deposit. While not required, if Consultant has not previously authorized ACH direct deposit and would prefer ACH to expedite transfer of payments after invoices are approved, Consultant must complete a Vendor ACH Authorization form and submit to Agency per the instructions on the form. To expedite Consultant’s payments to its subcontractors, if applicable, Consultant should make reasonable efforts to offer ACH direct deposit payments.

mailto:Table.Maintenance.ODOT.TEAMS@ODOT.Oregon.gov https://www.oregon.gov/ODOT/Forms/2ODOT/7310781.pdf

OREGON DEPARTMENT OF TRANSPORTATION