00002644 Notice of Sole Source Procurement.pdf

Procurement Services City Operations City of Portland, Oregon

@PortlandGov portlandgov

PortlandORGov

10/10/2025

BuySpeed Posting No. 00002644

NOTICE OF SOLE SOURCE PROCUREMENT

The following Sole Source Procurement is hereby published in accordance with the City of Portland’s Public Contracting Rules (PCRs) available at https://www.portland.gov/policies/public-contracting-rules. This Sole Source notice was posted on October 10th, 2025 and shall remain posted for a minimum of seven

(7) calendar days prior to contract award.

Procurement Description: Maintenance, Repair, & Support of PF&R's Spartan & LTI

Fire Apparatus Fleet

Vendor: True North Equipment Inc.

Justification: True North Equipment, Inc. is the only vendor in the immediate area with access to the necessary OEM parts and the certified ability to service the specialized fire suppression tools, Aerial ladders, and breathing air systems, currently in use by PF&R. In particular, True North provides essential parts and service for 10 or more Spartan and LTI fire apparatus in PF&R’s fleet. These products require manufacturer-authorized support to maintain warranty coverage and operational integrity. No other vendor in the region possesses the combination of parts availability, technical expertise, and manufacturer certification required to meet these needs.

Contractual Term: Five (5) years

Estimated Contract Value: $500,000.00

The Contractor has indicated that its firm is the manufacturer’s authorized distributor in the Portland, Oregon area. The manufacturer’s authorized distributor documentation issued by the manufacturer indicating the products lines and geographic areas the manufacturer has licensed to the distributor is included in the procurement file.

Any firm with questions regarding this procurement may contact Procurement Services, Thor Haglund, Senior Procurement Specialist via email at thor.haglund@portlandoregon.gov.

https://twitter.com/PortlandGov https://www.instagram.com/PortlandGov/ https://www.facebook.com/PortlandORGov https://www.portland.gov/policies/public-contracting-rules mailto:thor.haglund@portlandoregon.gov

In accordance with the applicable PCRs, any firm adversely affected by the award of contract shall have seven (7) days from the issuance of this sole source notice to file a protest. The protest must be filed in writing to the Chief Procurement Officer and must specify the grounds upon which the protest is based. The Chief Procurement Officer shall not consider a protest submitted after the timeline established in this Notice of Intent to make a sole source purchase. Any protest must include the following information:

Sufficient information to identify this notice of intent to make a sole source purchase;

• A detailed statement of all the legal and factual grounds for the protest;

• Evidence or supporting documentation that supports the grounds on which the protest is based;

• A description of the resulting harm to the affected person;

• The relief requested.

Protests must be sent to Thor Haglund, Senior Procurement Specialist via email at thor.haglund@portlandoregon.gov. The Chief Procurement Officer will review the protest and issue a written decision.

Sincerely, Sylvester Donelson, Jr. Chief Procurement Officer Procurement Services City of Portland, Oregon

SD:TH

mailto:thor.haglund@portlandoregon.gov