0000 - PWS.pdf

AUG 22

Performance Work Statement (Includes associated Performance Requirements Summary (PRS)

FOR

Generator Semi-Annual Preventive Maintenance (PM), Emergency Repair Services

(ERS), Annual Advantage Extended Service Coverage (ESC) Certification Inspection, Load Bank Testing, Battery Replacement, Consumables Parts Replacement, and Fluid

Sampling and Testing Services (Follow-On)

AT THE

U.S. Army Acquisition, Logistics and Technology Enterprise Systems & Services

(ALTESS) Project Office Radford Army Ammunition Plant, Radford, VA

Part 1 General Information

1. General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal services contract to adhere to all state, federal, and environmental safety regulations while providing all personnel, equipment, supplies, facilities, transportation, specialized tools, materials, supervision, and other items to provide Semi-Annual Preventive Maintenance (PM), Emergency Repair Services (ERS), Annual Advantage Extended Service Coverage (ESC) Certification Inspection, Load Bank Testing, Battery Replacement, Consumable Parts Replacement, and fluid sampling and testing services for three (3) model# LC6, C15, 320-500kW and three (3) model# SR4B, C27, 680-800kw diesel standby generators directly supporting the ALTESS Enduring Data Center (EDC) located on site in Radford, VA 24141-1061.

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. These contract service providers shall be accountable solely to the Contractor, who, in turn, is responsible to the Government.

1.2 Background: Diesel stand-by generators are regarded as the critical lifeline that provides essential backup power for supporting all data center equipment and information technology systems. The generators not only provide the necessary back-up power but also provide vital backup power to information technology (IT) systems, climate controls, and various other IT and facility systems that directly support the Army and ALTESS mission on an around-the-clock basis.

It is imperative to maintain a comprehensive maintenance service and continuous emergency support to ensure that the equipment remains fully mission-capable.

1.3 Scope: The contractor shall furnish all labor, tools, materials, equipment, and supervision necessary to complete work associated with providing Semi-Annual Preventive Maintenance (PM), Emergency Repair Services (ERS), Annual Advantage Extended Service Coverage (ESC) Certification Inspection, Load Bank Testing, Battery Replacement, Consumables Parts Replacement, and fluid sampling and testing services for three (3) model# LC6, C15, 320- 500kW and three (3) model# SR4B, C27, 680-800kw diesel standby generators directly supporting the ALTESS Enduring Data Center (EDC) located on site in Radford, VA 24141- 1061.

1.4 Objectives: The objective of this service is to provide Semi-Annual Preventive Maintenance (PM), Emergency Repair Services (ERS), Annual Advantage Extended Service Coverage (ESC) Certification Inspection, Load Bank Testing, Battery Replacement, Consumables Parst Replacement, and fluid sampling and testing services for three (3) model# LC6, C15, 320-500kW and three (3) model# SR4B, C27, 680-800kw diesel standby generators directly supporting the ALTESS Enduring Data Center (EDC) located on site in Radford, VA 24141-1061.

1.5 General Information:

1.5.1 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.2 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If the submittal of any documentation (e.g., deliverables, submittals, etc.) deadlines fall on a holiday, the closest workday prior to the holiday will apply as the deadline for submittal.

1.5.2.1 U.S. Holidays: Work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in Jan Presidents’ Day 3rd Monday in February Memorial Day last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.5.3 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.5.3.1 Government Facility Office Hours: The Government facility office hours are 7:00am

– 4:00pm, Monday through Friday except U.S. Holidays identified in paragraph 1.5.2.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.3.2 Government Facility Operating Hours: The Government facility operating hours occur between the hours of 7:00am – 4:00pm, Monday through Friday. The Government facility is open except for Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, weather, or similar Government directed facility closings

1.5.3.3 Contractor Support Hours: The Contractor shall provide support between the hours of 7:00 AM and 4:00 PM, Monday through Friday, excluding Federal holidays and when the Government facility is closed due to local or national emergencies, administrative closings, weather, or similar Government-directed facility closures. Work expected to be performed outside of these hours must be approved by the Government at least one week in advance.

For contracts other than firm fixed price contracts, the Contractor will not be reimbursed when the Government facility is closed for the aforementioned reasons. The Contractor shall maintain an adequate workforce at all times to ensure the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall prioritize the stability and continuity of the workforce.

1.5.4 Place of Performance: The work to be performed under this contract will be performed at the Radford Army Ammunition Plant (RFAAP), ALTESS building 450 and associated areas within the ALTESS data center located onsite in Radford, VA 24143.

1.5.5 Period of Performance: The period of performance shall be a base with four (4) option years:

Base Year: 3/2/2026 – 3/1/2027 Option Year 1: 3/2/2027 – 3/1/2028 Option Year 2: 3/2/2028 – 3/1/2029 Option Year 3: 3/2/2029 – 3/1/2030 Option Year 4: 3/2/2030 – 3/1/2031

1.6 Security Requirements: The following information is provided on security related matters.

1.6.1 Installation Access: Access to U.S. installations, buildings and controlled areas is limited to personnel who meet security criteria and are authorized. Failure to submit required information/data and obtain required documentation or clearances will be grounds for denying access to U.S. installations, buildings, and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

1.6.2 Background Checks: Contractor(s) and service personnel visiting or accessing the Radford Army Ammunition Plant (RFAAP) must have US citizenship and provide one form of photo ID that includes a valid real ID for entrance onto RFAAP. All personnel shall be escorted at all times.

All contractors and service personnel providing a recurring service to the RFAAP installation are required to obtain a RFAAP badge. In order to obtain a RFAAP badge the contractor shall submit and obtain a favorable nationwide formal background investigation for the personnel.

This background investigation must be conducted by a state agency or licensed background firm and not a computer search. Contractor personnel cannot have any adjudication actions (parole, probation, or open case files) within the past 5 years, or they will not be able to obtain a RFAAP badge and access to the installation shall be denied. The investigation shall be submitted to RFAAP security personnel though the contracting official. The RFAAP Security Office shall then, upon validation of the favorable investigation, provide the RFAAP badge.

The personnel receiving a RFAAP badge shall be required to carry the badge with them at all times while on the installation and secure the badge out of sight when not on the installation.

Cell phones, cameras, PDA, and electronic devices are not allowed on the installation without prior approval.

Contractors not requiring a RFAAP badge must obtain a visitor’s badge at the Visitor Station located at the entrance to the RFAAP facility. This badge must be worn at all times and be plainly visible.

Contractor personnel performing work under this contract must possess and abide by the security requirements at the time of proposal submission, and must maintain the level of security required for the life of the contract

1.6.2.1 U.S. Citizen: Contractors that work with or teach youth under the age of 18 years are subject to U.S background checks. The Requiring Activity Manager will determine the extent of background checks required. The Contractor employee may begin performance of the contract after receiving a favorable local background check. The Contractor agrees to replace the employee should results of the background check, if required, be unfavorable as determined by the Requiring Activity Manager. The Contractor’s replacement of the employee with the unfavorable background check shall be within a timeframe provided by the Requiring Activity Manager. The Contractor shall also replace employees whose background check, during their tenure of employment, renders them with an unfavorable local or stateside background check, as determined by the Requiring Activity Manager. The Contractor shall forward a copy to the Contracting Officer via the COR and the Requiring Activity Manager of each favorable background check within 7 business days prior to service of receipt by the Contractor, identifying such with the appropriate contract number (#). The Contractor shall forward a copy to the Contracting Officer via the COR and the Requiring Activity Manager of each unfavorable background check within 7 business days of receipt by the Contractor, identifying such with the appropriate contract number (#}). When the Government awards a non-personal services contract directly to an individual, the failure of the individual to provide a favorable background check would be grounds for termination.

1.6.6 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured IAW the Army Physical Security Program AR 190-13.

1.6.7 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel.

1.7 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will advise the Contractor of how the Government views the Contractor's performance and the Contractor shall advise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.7.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter.

Meetings may start or end outside of regular duty hours.

1.8 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.9 Key Personnel: The following personnel are considered key personnel by the Government:

Key Personnel (Government):

James “Jay” Bowers Facility Operations Specialist US Army Acquisition Logistics Technology Enterprise Systems and Services (ALTESS) Office: 520-267-5509 Email: james.d.bower11.civ@army.mil

Tim Hancock Team Lead, Facility Management US Army Acquisition Logistics Technology Enterprise Systems and Services (ALTESS) Office: 520-706-0273 Email: timothy.w.hancock@army.mil

Contracting Office Representative (COR) Alison J. McCraw Acquisitions Management Specialist US Army Acquisition Logistics Technology Enterprise Systems and Services (ALTESS) Office: 520-706-0045 Email: alison.j.mccraw@army.mil

1.10 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.10.1 Contractor Identification Badges: Contractor personnel shall be easily identifiable through the display of badges IAW Contractor Identification (AE Reg. 27-715). The Contractor (to include subcontractors) shall provide each of their employees with an easily readable identification badge. The badge must include the employee’s name, the contractor’s company name, the functional area of assignment, and a recent color photograph of the employee.

Companies with U.S. Government contracts will require their employees to wear these badges visibly when performing work at Government workplaces unless this would be impractical because of mission or safety considerations. The Contractor shall collect all ID Badges upon completion of the contract or termination of employee. A listing of issued ID cards shall be furnished to the Contracting Officer prior to the contract performance date and updated as needed to reflect Contractor personnel changes.

1.11 Contractor Travel: There is no specific Government-directed travel as part of this PWS.

1.12 Data Rights: The Government has unlimited rights to all documents and materials produced under this contract. All documents and materials, to include the source codes of software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.13 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/ , the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.14 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s OCI Mitigation Plan will be determined to be acceptable solely at the discretion of the Contracting Officer. In the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.15 Environmental Compliance: The following provides information on Environmental Compliance.

1.15.1 Environmental Compliance Plan and Program: The Contractor shall ensure that all of its operations and activities conform to the ALTESS and Radford Army Arsenal environmental policy requirements. The Contractor shall ensure that all contract personnel have received appropriate levels of training in the handling, use, storage, and disposal of hazardous material. In addition, the Contractor shall ensure that all Contractor controlled activities on the Radford Arsenal installation are conducted in accordance with the Radford Army Arsenal and ALTESS Spill Prevention and Response Plan, Solid Waste Policy.

“If contract requires the use of hazardous materials/substances, the Contractor shall, prior to mobilization, inform the ALTESS facility management team of the amounts and types of hazardous materials needed to be brought onto the Garrison in order to fulfill their contractual requirements. Contractors shall also provide Material Safety Data Sheets, storage requirements and proposed storage locations for the hazardous material.

“The Contractor shall clean up at its own expense any contamination, including soil and ground water contamination caused by hazardous materials/substances brought onto the garrison, or by his activities. The Contractor must immediately report any hazardous substance spills to the ALTESS facility management team.

1.16 Government Property and Services: The Government will make available the restroom facilities in Building 220 and/or Building 450 for the contractor’s use in performance of tasks outlined in the PWS. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line-item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired Property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is deliverable under a cost contract when accepted by the Government for continued use under the contract

Government Property - means all property owned or leased by the Government. Government property includes both Government-furnished and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. With very few if any exceptions, the QASP is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however, they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AHA Activity Hazard Analysis ALTESS Acquisitions Logistics & Technology Enterprise Systems & Services ANSI American National Standards Institute AOR Area of Responsibility AR Army Regulation ASTM American Society For Testing and Materials AT Anti-terrorism ATCTS Army Training Certification Tracking System CAC Common Access Card CCA Cold Crank Amps CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DEAC Diesel Engine Antifreeze Coolant DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DoD Department of Defense

EDC Enduring Data Center ELC Extended Life Coolant ESC Extended Service Coverage FAR Federal Acquisition Regulation GFP Government Furnished Property HLO High Level Objective HIPAA Health Insurance Portability and Accountability Act of 1996 IA Information Awareness IAC Installation Access Control IACO Installation Access Control Office ID Identification IT Information Technology JVS Joint Verification System KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs OPSEC Operations Security PA Property Administrator PII Personally Identifiable Information POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RA Requiring Activity RFAAP Radford Army Ammunition Plant RCO Regional Contracting Office SIGE Safety and Health Protection Plan TE Technical Exhibit USAG United States Army Garrison UOM Unit of Measure

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3. Government Property and Services

3.1 Facilities: The Government will make available the restroom facilities in Building 220 and/or Building 450 for the contractor’s use in performance of tasks outlined in the PWS. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.2 Utilities: The Contractor shall instruct employees in utilities conservation practices. The Contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves, light switches, etc. after using the required amount to accomplish tasks requiring the use of the utilities.

PART 4

SPECIFIC TASKS

4.1 Basic Services: The Contractor shall provide transportation or equipment, and services required to perform work under this contract in accordance with this PWS, Semi-Annual Preventive Maintenance (PM), Emergency Repair Services (ERS), Annual Advantage Extended Service Coverage (ESC) Certification Inspection, Load Bank Testing, Battery Replacement, Consumables Parts Replacement, and fluid sampling and testing services for three (3) model# LC6, C15, 320-500kW and three (3) model# SR4B, C27, 680-800kw diesel standby generators directly supporting the ALTESS Enduring Data Center (EDC) located on site in Radford, VA 24141-1061:

4.1.1 The contractor shall provide Semi-Annual Preventive Maintenance Services that include:

• Maintenance for:

• Three (3) Caterpillar model LC6 diesel standby generator C15, 320- 500kW

• S/N: C5E01989

• S/N: C5E01142

• S/N: C5E01143

• Three (3) Caterpillar model SR4B diesel standby generator C27, 680- 800kw

• S/N: DWB02801

• S/N: DWB02555

• S/N: DWB03404

• Visual/manual inspection of control switch and digital panel(s)

• Visual inspection of enclosure for:

• Rust

• Damage

• Missing/weathered warning labels/stickers

• Replace if needed

• Visual inspection of mounting bolts / vibration isolators

• Visual inspection of sound attenuation material

• Identify missing or damaged to government representative (replace if needed)

• Visual/manual inspection of coolant level

• Coolant Analysis (antifreeze)

• Drain and replacement of coolants:

• Caterpillar diesel standby generator C27, 680-800kw

• Recommend Diesel Engine Antifreeze Coolant (DEAC) change at every 3000 service hours / 3 years.

• Recommend Extended Life Coolant (ELC) change at every 6000 service hours / 3 years.

• Recommend Extended Life Coolant (ELC) change at every 12,000 service hours / 6 years.

• Caterpillar diesel standby generator C15, 320-500kW

• Recommend Diesel Engine Antifreeze Coolant (DEAC) change every 3 years.

• Recommend Extended Life Coolant (ELC) change every 6 years.

• Coolant conditioner : PM

• Coolant freeze point : F

• Replacement of coolant filters (if applicable)

• Visual/manual inspection of radiator cap seal

• Inspect for damage, missing parts and/or leaking of seal

• Visual/manual Inspection of hoses and clamps for:

• Weathering, cracks, fraying, leaking, bulging or damage

• Visual/manual Inspection of water lines and connections

• Weathering, cracks, fraying, leaking, bulging or damage

• Visual inspection of radiator core

• Visual inspection of radiator tanks

• Visual inspection of engine block heater LH/RH (if applicable)

• Visual/manual Inspection of batteries for

• Visual inspect cables/posts

• Corrosion

• Leaking

• Tightness

• Frays, damage

• Electrolyte levels (if applicable)

• Specific gravity

• Battery volt w/charger

• Battery volt w/o charger

• Battery charger

• Visual/manual Inspection of air cleaner element / housing for:

• Cleanliness

• Damage

• Repair as needed per OEM specification

• Visual/manual Inspection of air intake lines / seals / gaskets for:

• Weathering, cracks, fraying, leaking, bulging or damage

• Inspect restriction gauge/pre cleaner

• Visual/manual inspection of main fuel tank / cap for:

• Inspect for damage, missing parts and/or leaking of seal

• Visual/manual inspection of day tank for (if applicable):

• Damage

• Rust/corrosion

• Leakage

• Connections (including hoses, couplers, wiring and associated operations parts)

• Annotate/recommend repairs as needed

• Inspect LP gas tank (if applicable)

• Check oil level

• Generator start-up/Operation Inspection shall include:

• Manual operating control switch / run

• Inspect control switch operation/function

• Starting motor performance

• Glow plug performance

• Governor operation and control

• Engine performance

• Visual inspect/monitor oil pressure: PSI

• Visual inspect/monitor fuel pressure: PSI

• Visual inspect/monitor tachometer: RPM

• Visual inspect/monitor service meter: HRS

• Document hours

• Inspect/monitor generator for engine noise or vibration

• Visual monitoring of exhaust smoke

• Annotate/identify abnormal coloration of exhaust

• Visual/manual inspection of exhaust manifold

• Cleanliness

• Damage

• Visual/manual inspection of exhaust lines / gaskets

• Weathering, cracks, fraying, leaking, bulging or damage

• Inspection of turbocharger (if applicable)

• Visual inspection of exhaust silencer

• Visual/manual inspection of rain cap for:

• Missing parts

• Functionality

• Rust/corrosion

• Visual/manual inspection of breather

• Visual inspection of crankcase emissions

• Visual/manual Inspection of valve covers for:

• Inspect for damage, missing parts and/or leaking of seal

• Replace if needed (replace with OEM original part)

• Visual/manual Inspection of cylinder heads for:

• Inspect for damage, missing parts and/or leaking of seal

• Replace if needed (replace with OEM original part)

• Visual/manual Inspection of oil cooler for:

• Inspect for damage, missing parts and/or leaking of seal

• Replace if needed (replace with OEM original part)

• Visual/manual inspection of oil lines / seals / gaskets for:

• Weathering, cracks, fraying, leaking, bulging or damage

• Replace as needed (replace with OEM original parts)

• Visual/manual inspection of fuel pump

• Check for leaks and damage

• Visual/manual inspection of fuel lines

• Check for weathering, damage, fraying (replace as needed)

• Visual/manual inspection/adjustment of vee belt for:

• Weathering, cracks, fraying, damage

• Replace as needed (replace with OEM original parts)

• Visual inspection of fan

• Check for damage to blades

• Check for weathering

• Visual/manual inspection of fan drive

• Check for movement of fan (adjust as needed/recommended by OEM)

• Visual/manual inspection of water pump

• Check for leaks and damage (replace as needed)

• Inspection of alternator

• Inspection of ammeter APMS V

• Visual/manual inspection of engine wiring

• Check wiring harnesses

• Check for weathering, fraying, damage

• Visual/manually inspect temperature sending unit

• Visual/manual inspection of oil pressure sending unit

• Visual/manual inspection of pre alarms

• Visual/manual operating inspection of safety shut-off

• Visual/manual inspection of control panel(s)

• Clarity of display

• Functionality

• Software issues/latency

• Damage/discoloration of display

• Visual/manual inspection of control panel wiring

• Check wiring harnesses (if applicable)

• Wiring connections

• Replaced damaged, weather, frayed wiring

• Visual/manual inspection of generator voltmeter: V

• Visual/manual inspection of generator ammeter: A

• Inspection of frequency meter

• Inspect/manual of voltage adjust potentiometer

• Inspect/monitor generator exciter

• Visual/manual inspection of automatic voltage regulator.

• Visual/manual inspection of generator circuit breakers

• Visual/manual inspection of lugs and cables for:

• Weathering, cracks, fraying

• Damage

• Missing

• Corrosion

• Manual operation and inspection of switchgear operation

• Monitor power distribution

• Recommend adjustments per OEM specifications

• Manual operation and inspection of switchgear controls

• Visual/Manual inspection of auto start/stop

• Inspect control wiring

• Weathering, fraying, damage, connections

• Replace as needed

• Inspect Lugs and cables

• Weathering, fraying, damage, connections

• Replace as needed

• Visual/manual inspection of control switch / off

• Generator engine oil maintenance

• Manually change oil/oil filter as required by OEM specification/ engine hours

• Only use OEM recommended oil

• Only use recommended OEM oil filter

• Visual/manual inspection of fuel filter

• Replace primary fuel filter (as needed/recommended by OEM specifications)

• Replace secondary fuel filter (as needed/recommended by OEM specifications)

• Visual/manual inspection of fuel priming pump

• Visual/manual operation of control switch / run

• Visual/inspect for fluid leaks (oil, water, hydraulic, coolant)

• Visual/manual operation of control switch / off

• Visual/manual inspection of oil level

• Visual/manual operation of control switch / auto

• Visual/manual inspect circuit breaker closed

4.1.2 Battery Replacement Service

4.1.2.1 Battery replacement removal, installation, and funcational testing of twelve (12) generator batteries shall be completed during Option Year One (OY1), and Option Year Four (OY4). This service includes replacing batteries with the following:

• Caterpillar diesel standby generator C27, 680-800kw

• Removal and installation of six (6) 12v, 1300CCA, 4D BCI batteries

• Recommend battery change per OEM specifications.

• Battery shall be replaced with recommended battery type

Cat Brand 153-5710 (12v, 1300CCA, 4D BCI)

• Caterpillar diesel standby generator C15, 320-500kW

• Removal and installation of six (6) 12v, 1300CCA, 4D BCI batteries

• Recommend battery change per OEM specifications

• Battery shall be replaced with recommended battery type

Cat Brand 153-5710 (12v, 1300CCA, 4D BCI)

4.1.3 Fluid Sampling:

4.1.3.1 Contractor shall collect the following fluid samples as recommended for preventive maintenance services. Samples shall include:

• Oil Sampling

• The Contractor shall collect appropriate number of samples from each generator during each preventive maintenance, one is to be a pre-conditioning sample for visual reference and the other is to be a post reconditioning sample submitted to an approved/certified laboratory for analysis.

• The contractor shall send samples to an approved/certified laboratory to analysis fluid for: wear ,metals and additives; presence of water;

presence of glycol/antifreeze; fuel dilution by gas chromatography (GC); viscosity testing at 40 C and 100 C; particle count; oil degradation and contamination; Total Base Number (TBM), and Total Acid Number (TAN). All results shall be provided to ALTESS personnel once finalized.

**Note**

Fuel and coolant sampling to be requested on an as needed basis.

4.1.4 Advantage Extended Service Coverage (ESC) Certification Inspection:

4.1.4.1 Advantage extended service coverage (ESC) certification inspection shall be performed during Option Year Three (OY3). The inspection is required on Caterpillar generators that have met their 10-year service life to remain eligible for annual Advantage Platinum Warranty Coverage.

• ESC Certification Inspection shall include the following:

• Inspection of:

• Three (3) Caterpillar diesel standby generator C15, 320-500kW

• S/N: C5E01989

• S/N: C5E01142

• S/N: C5E01143

• Three (3) Caterpillar diesel standby generator C27, 680-800kw

• S/N: DWB02801

• S/N: DWB02555

• S/N: DWB03404

• Services shall include:

• Cooling Systems

• Thermostat housing

• Water manifold housing

• Jacket water precooler

• 1Jacket water pump

• Radiator & Fan

• Fuel System

• Steel fuel lines

• Fuel shutoff solenoid

• Fuel injectors

• Fuel transfer pump & housing

• Fuel priming pump

• Fuel transfer pump

• Lubrication System

• Pan, pump cooler

• Crankcase breather

• Engine oil pump drive

• Pre-lubrication pump

• Electric System

• Control module (ECM)

• Sensors” All engine sensors

• Wiring harness & connectors

• Starter

• Engine alternator

• Alternator End

• Alternator, including rotor, stator and exciter

• Generator controls

• Power center

• Air Induction & Exhaust

• Exhaust manifolds, studs & gaskets

• Inlet air heater relay

• Intake manifold

• Turbocharger(s)

• Air-to-air aftercooler cores

• Muffler/exhaust system

• Exhaust guards

• Diesel oxidation catalyst

• Short Block

• Cylinder block casting

• Crankshaft

• Connection rod assembly

• Piston, wrist pan, retainer clip & piston rings

• Idler and timing gears

• Accessory drive

• Cylinder Heads

• Cylinder head

• Intake &exhaust valves

• Valve mechanism

• Camshaft, camshaft bearing, key, gear

• Front & Rear Covers

• Front cover/plate/housing/gears & gaskets

• Vibration damper

• Flywheel housing & gasket

• Crankshaft front & rear seal

• Additional information:

• Service level coverage covers all as-shipped parts identified with the factory stamped Caterpillar part numbers

• Visual/Walk Around & Records Review

• Walk around units and clean up as needed

• Review records to ensure all required maintenance items are current for age and use.

• Ladder and fire equipment present? Quantity?

• Safety jacks present? Quantity?

• Visual inspection of generator & control panel.

• Operation inspection of frequency and voltage.

• Operational test of radiator louvers/vents – clear obstructions.

• Operation inspection of control panel meter.

• Document any excessive noise in engine or generator.

• Review “as-shipped” consist of and identify designed to order components. List items.

• Check for obsolete components no longer serviced to be excluded from coverage, unless upgrades are completed.

• Check SIMS and perform and PIP’s or PSPs no done.

• Are Operation & Maintenance manuals present?

• Are noise attenuation / isolation materials secure?

• Is container / enclosure intact?

• Cooling Systems

• Document overall condition of radiator/heat exchanger.

• Perform lab test of coolant & upload results into SIMSi.

• Check and document entire cooling system for leaks.

• Head gasket (must not leak to pass).

• Separate circuit after cooler pump (must not leak to pass).

• Thermostat housing (must work & not leak to pass).

• Jacket water pump (must not leak to pass).

• Thermostatic valve (must work & not leak to pass).

• Perform bottle test (list volume / minimum).

• Fuel System:

• Ensure gas fuel regulator / throttle function properly.

• Check fuel tank level alarms and shutdowns.

• Check all fuel lines for cracks, leaks, pliability, and support.

• Fuel transfer pump (must not leak to pass).

• All fuel supply return lines (must not leak to pass).

• Hand priming pump (must not leak to pass).

• Filter base(s) (must not leak to pass).

• Document fuel pressure at idle and rate RPM.

• Verify fuel settings as set from factor or as noted in SIMS.

• Lubrication System (Leaks in these areas must be fixed to pass inspection)

• Document oil PSI after doing PM1 service below.

• Head to block joint (& spacer plate is applicable).

• Front / rear crank seals.

• Front cover and flywheel housing.

• All major castings (head, block, oil pan, etc.).

• Oil cooler.

• Turbocharger.

• Measure and record blowby and correct as needed if not in spec.

• Service & check crankcase breather with engine running.

• Electronics & Starting Systems:

• Use service tool to check FLS / FTS settings.

• Perform cylinder cutout test with electronic service tool.

• Record version of flash file and update as needed.

• Upload ECM warranty downloads to SIMS, Clear faults.

• Check battery, terminals, connections & cables.

• Check battery cells’ specific gravity, adjust as needed.

• Record alternator charge rate at idle and rate RPM.

• Intake & Exhaust Systems:

• Check/repair air intake pipes, air filter & restriction gauge.

• Measure and record valve recession/perform valve lash if due per

O&M.

• Check and repair exhaust cracks, leaks or smoke w/engine running.

• Check the exhaust manifold for oil or fuel slobbering.

• Check/repair exhaust manifold if any broken hardware.

• Inspect turbo for excessive end play clearance.

• Inspect turbo for any air leaks at seal(s).

• Ensure waste gate functions properly.

• Generator Systems:

• Review annual inspection records to establish polarization index and attach index.

• Conduct and record megohmmeter test.

• Conduct vibration analysis.

• Conduct performance verification per O&M manual.

• Perform PM level 1 Service

• Record oil level and condition before doing service.

• Perform lab analysis of all fluids and attach results.

• Replace engine oil and fuel filters with filters meeting specification requirements for fuel system and fuels used.

• Oil to be replaced with specified recommended original equipment manufacturer (OEM) Caterpillar lubricants:

• Cat DEO (Diesel Engine Oil) (10W-30)

• Cat DEO (Diesel Engine Oil) (15W-40)

• Filters to be replaced with original equipment manufacturer (OEM) Caterpillar parts as outlined within equipment manuals.

• Service or replace fuel separator (Record Brand).

• Cut open oil filter (Document Findings).

4.1.5 Annual Load Bank Testing.

4.1.5.1 Annual load bank test for the outer eastside generators require testing to prevent wet stacking and exhaust issues. Performing load bank testing procedure each year for 4hrs at a high load enables the exhaust systems to burn residual moisture, helping prevent wet stacking and engine issues that are caused by low load operations. This testing shall include:

• Utilization of site load or portable load bank equipment

• Provision of four (4) hour resistive load bank testing of outside generators

• Testing on Installed Units include:

• Electrical output

• Voltage

• Amps

• Frequency

• Water temperature

• Oil pressure

• RPM

• Battery charger amperage

• Exhaust gas temperature

• Generator bearing temp (if RTD installed).

• Test using building load

• Three (3) model# LC6, C15, 320-500kW diesel standby generators

• Three (3) model# SR4B, C27, 680-800kw diesel standby generators

• 30 minutes at 20% of rated load of genset.

• 30 minutes at 50% of rated load of genset.

5. Waste Disposal

5.1 The contractor shall dispose of extracted samples at an offsite environmental Protection Agency (EPS) approved disposal site and/or under federal, state, and all local guidelines which also include:

• Batteries shall be removed and disposed of off-site at an authorized recycling location.

• Coolant, oils and associated fluids samples shall be disposed of at an authorized recycle or offsite disposal site upon lab analysis

• The Contractor shall provide any and all disposal manifest documentation to ALTESS government representative(s) prior to departure from site.

6. Consumables Replacement Parts:

6.1 The contractor shall include and provide/replace weathered, damage, or end of service life (EOL) consumable parts as needed during semi-annual preventive maintenance, annual advantage extended service coverage (ESC) certification inspection, or during emergency repair services as needed and outlined by original equipment manufacturers (OEM) specifications. Consumable parts list shall include:

• Coolant hoses

• Fuel lines (braided/rubber) (if applicable/needed)

• Engine thermostat

• Drive belt(s)

• Air filter(s)

• Engine coolants

• Engine oils

• Hydraulic fluids (if applicable)

7. Emergency Repair Services (ERS).

7.1 EMERGENCY REPAIR SERVICE: Emergency Repair Service shall include unlimited 24/7 emergency service with 2-hour response time on site for all equipment listed above.

Emergency service needs are to be managed by the Contractor's staff. Emergency calls will receive immediate troubleshooting from the Contractor technical support staff. In the event Government Designated Representative chooses to leave a message on Contractor’s Emergency Call number, Contractor will return Government’s call within 30 minutes. Coverage includes parts, labor, travel, and on-site time for both remedial and emergency repairs.

8. Service Contract Reporting

8.1 System for Award Management (SAM) Service Contract Report (SCR): The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours)…