00-NOFO FY2017 USR - Final REV- 8-10-2017.pdf

The Department of Homeland Security

Notice of Funding Opportunity

National Urban Search & Rescue Response System

NOTE: If you are going to apply for this funding opportunity and have not obtained a

Data Universal Numbering System (DUNS) number and/or are not currently registered in the System for Award Management (SAM), please take immediate action to obtain a DUNS

Number, if applicable, and then to register immediately in SAM . It may take 4 weeks or more after you submit your SAM registration before your registration is active in SAM, then an additional 24 hours for Grants.gov to recognize your information. Information on obtaining a DUNS number and registering in SAM is available from Grants.gov at:

http://www.grants.gov/web/grants/register.html Detailed information regarding DUNS and

SAM is also provided in Section D of this NOFO, subsection, Content and Form of Application

Submission.

A. Program Description

Issued By

U.S. Department of Homeland Security (DHS), Federal Emergency Management

Agency (FEMA), Office of Response and Recovery, Response Directorate, Operations Division, Urban Search and Rescue (US&R) Branch

Catalog of Federal Domestic Assistance (CFDA) Number

97.025

CFDA Title

National Urban Search & Rescue Response System

Notice of Funding Opportunity Title FY 2017 National Urban Search & Rescue Response System Readiness

Cooperative Agreement

NOFO Number

DHS-17-DOD-025-00-01

Authorizing Authority for Program

Robert T. Stafford Disaster Relief and Emergency Assistance Act 42 U.S.C. §

5165f (Stafford Act).

Appropriation Authority for Program

Department of Homeland Security Appropriations Act, 2017 (Pub. L. No. 115-31)

Program Type

New http://www.grants.gov/web/grants/register.html

Program Overview, Objectives, and Priorities

The National Urban Search and Rescue (US&R) Response System (the System) provides funding for 28 national task forces staffed and equipped to assist State and local governments conduct around-the-clock search-and-rescue operations following a Presidentially declared major disaster or emergency under the

Stafford Act (e.g., earthquakes, tornadoes, floods, hurricanes, aircraft accidents, hazardous materials spills and catastrophic structure collapses). When deployed, these task forces, support State and local emergency responders' efforts to locate survivors and manage recovery operations. This program supports DHS Mission

5, Goal 5.1: “Enhance National Readiness,” as provided in the DHS 2014

Quadrennial Homeland Security Review.

The objective of this Cooperative Agreement is to provide for the sustainment and readiness of the System and local jurisdictions, through the funding of:

administration and management, training, equipment and storage and maintenance.

Program Priorities are as follows:

1. Ensure that System Sponsoring Agency Administrative Organizations manage and administer task force affairs and activities consistent with best practices, including by making available training and exercises to enable task force personnel to safely perform assigned duties in accordance with established FEMA and System standards and guidance.

2. Ensure a state of readiness and enhance operational effectiveness by acquiring and maintaining equipment and tools in accordance with the

System’s current approved FEMA Equipment Cache List.

3. Provide leased space to meet the office, training site and storage requirements of the System.

4. Optimize standby activities by making available resources to enable catastrophic event planning, mobilization exercises and technical assistance.

5. Provide forums to enable FEMA and System Sponsoring Agency senior leadership coordination and discussion on System strategic issues.

B. Federal Award Information

Award Amounts, Important Dates, and Extensions

Available Funding for the NOFO: $37,310,092

Projected number of Awards: 28

Period of Performance: 36 months

Details of funding amounts can be found in Appendices C - G. Extensions to the period of performance will not be permitted unless the recipient has a compelling justification. Recipients shall follow the steps identified in Section H of this document to obtain an extension to the period of performance.

Projected Period of Performance Start Date(s): October 1, 2017

Projected Period of Performance End Date(s): September 29, 2020

Funding Instrument

Cooperative Agreement

Program authority and responsibility under this Cooperative Agreement reside with FEMA. FEMA retains the right to terminate all or part of the Cooperative

Agreement and may conduct site visits and monitoring throughout the Period of

Performance.

FEMA will work with the recipient to develop and refine the details of executing this award, including work plans, goals and objectives, timelines, deliverables, effectiveness measures, selection of key partners, outreach or educational materials, coordination of multi state efforts, and definition of eligible and ineligible tasks to ensure that program is effectively implemented. The recipient shall not engage in the development of tasks not approved in the recipient’s application without prior approval and the issuance of an amendment to the award by FEMA. Details for implementing this Cooperative

Agreement are provided in Appendix A, Statement of Work.

C. Eligibility Information

Eligible Applicants

FEMA-designated Urban Search & Rescue Task Force Sponsoring Agencies (28 total).

Eligibility Criteria Applicants must be a FEMA-designated Urban Search and Rescue Task Force

Sponsoring Agency.

Other Eligibility Criteria

Applicants must submit a complete application, including a budget plan that is in accordance with the items outlined in the Statement of Work.

Maintenance of Effort

Maintenance of effort is NOT required under this program.

Cost Share or Match

There is no Cost Match or Cost Share requirement for this Cooperative

Agreement.

D. Application and Submission Information

Key Dates and Times

Date Posted to Grants.gov: 7/14/2017

Initial Application Submission in Grants.gov (SF-424): 8/05/2017

Application Submission Deadline: 8/11/2017

Anticipated Funding Selection Date: 9/22/2017

Anticipated Award Date: 10/1/2017

Applications that are not submitted within the stated Application Submission Deadline will not be reviewed or considered for funding. Issues with the Grants.gov or ND Grants system and/or other unforeseeable circumstances that are out of the applicants control will be taken into consideration with regards to the stated Application Submission

Deadline of this NOFO.

Other Key Dates

Address to Request Application Package

Application forms and instructions are available at Grants.gov. To access these materials, go to http://www.grants.gov, select “Applicants” then “Apply for

Grants,” read the registration requirements and register if necessary (Allow up to

7-10 business days after you submit before your registration is active in SAM, then an additional 24 hours for Grants.gov to recognize your information). In order to obtain the application package select “Download a Grant Application

Package.” Enter the CFDA and/or the funding opportunity number located on the cover of this NOFO, select “Download Package,” and then follow the prompts to download the application package.

For a hardcopy or email of the full NOFO, please email a request to:

Wanda Casey, wanda.casey@fema.dhs.gov.

Event Suggested Deadline For Completion

Obtaining DUNS Number Four weeks before actual submission deadline

Obtaining a valid EIN Four weeks before actual submission deadline

Updating SAM registration Four weeks before actual submission deadline

Starting application in Grants.gov One week before actual submission deadline

Submit final application in ND

Grants

One week before actual submission deadline http://www.grants.gov/ mailto:wanda.casey@fema.dhs.gov

In addition, the following Telephone Device for the Deaf (TDD) and/or Federal

Information Relay Service (FIRS) number available for this Notice is: (800) 462-

7585.

Initial Applications will be processed through the Grants.gov portal and the complete application will be processed through the ND Grants System.

Content and Form of Application Submission

Applying for an award under this program is a multi-step process and requires time to complete. To ensure that an application is submitted on time applicants are advised to start the required steps well in advance of their submission. Please review the table above under “Submission Dates and Other Key Dates and Times” for estimated deadlines to complete each of the steps listed below. Failure of an applicant to comply with any of the required steps before the deadline for submitting their application will automatically disqualify their application.

The steps involved in applying for an award under this program are:

1. Applying for, updating, or verifying their DUNS Number

2. Applying for, updating, or verifying their EIN Number

3. Updating or verifying their SAM Number

4. Submitting an initial application in Grants.gov, and

5. Submitting the complete application in ND Grants

In ND Grants applicants will be prompted to submit all of the information contained in the following forms. Applicants should review these forms before applying to ensure they have all the information required. Forms are located at;

SF-424 Mandatory Family | GRANTS.GOV

• Budget Information for Non-Construction Programs (SF-424A);

• Assurances for Non-Construction Programs (SF-424B);

• Grants.gov Lobbying Form (SF-LLL).

Applicants will also be prompted to assure compliance with all Standard and

Special Terms and Conditions before being eligible to receive an award under this program.

In addition, applicants must submit copies of the following in ND Grants:

1. A completed US&R Budget Narrative Workbook, FEMA Form 089-0-10

(Appendix B)

2. Latest Single Audit (per 2 CFR Part 200, Subpart F)

3. Any requests & approvals received for pre-award costs (if applicable)

4. Indirect Cost Rate Agreement (if applicable) https://www.grants.gov/web/grants/forms/sf-424-mandatory-family.html

5. If one or more vehicle purchases is/are included in the budget narrative, include the following:

a. Vehicle (rolling or floating) specifications of the vehicle(s) the applicant intends to purchase

b. A completed Vehicle Support Unit Purchase

Replacement/Disposal Justification Form, FEMA Form 089-0-26

Employer Identification Number (EIN)

DHS/FEMA requires both the EIN and a DUNS number prior to the issuance of a financial assistance award and for grant award payment; both EIN and DUNS are also required to register with SAM (see below). The EIN base for an organization is the

Internal Revenue Service (IRS) Tax ID number, for individuals it is their social security number, (both the EIN and social security number are nine-digit numbers).

Organizations and individuals submitting their applications must correctly differentiate the EIN from the DUNS since both are nine-digit numbers. Please differentiate your EIN number from your DUNS number or this may result in a delay in the issuance of the funding award or incorrect payment to a recipient organization may result.

Organizations applying for an EIN should plan on a minimum of two full weeks to obtain an EIN. For assistance in registering an EIN please contact the IRS helpline.

DHS/FEMA cannot assist applicants with questions related to obtaining a current EIN.

Dun and Bradstreet Universal Numbering System (DUNS) Number, System for

Award Management (SAM), and Authorized Organizational Representative (AOR)

Before you can apply for a DHS grant at Grants.gov, you must have a DUNS number, be registered in SAM, and be approved as an Authorized Organizational

Representative (AOR).

Applicants are encouraged to register early. The registration process can take four weeks or more to be completed. Therefore, registration should be completed in sufficient time to ensure it does not impact your ability to meet required submission deadlines.

DUNS number. Instructions for obtaining a DUNS number can be found at the following website: http://www.grants.gov//web/grants/applicants/organization-registration/step-1-obtain-duns-number.html. The DUNS number must be included in the data entry field labeled "Organizational DUNS" on the Standard

Forms (SF)-424 forms submitted as part of this application.

http://www.grants.gov/web/grants/applicants/organization-registration/step-1-obtain-duns-number.html http://www.grants.gov/web/grants/applicants/organization-registration/step-1-obtain-duns-number.html

System for Award Management (SAM). In addition to having a DUNS number, applicants applying electronically through Grants.gov must register with SAM.

Step-by-step instructions for registering with SAM can be found here:

http://www.grants.gov/web/grants/applicants/organization-registration/step-2-register-with-sam.html . Failure to register with SAM will result in your application being rejected by Grants.gov during the submission process.

Authorized Organizational Representative. The next step in the registration process is creating a username and password with Grants.gov to become an AOR.

AORs will need to know the DUNS number of the organization for which they will be submitting applications to complete this process. Applicants must register the individual who is able to make legally binding commitments for the applicant organization as the AOR; this step is often missed and it is crucial for valid submissions. To read more detailed instructions for creating a profile on

Grants.gov, visit: http://www.grants.gov/web/grants/applicants/organization-registration/step-3-username-password.html.

AOR Authorization. After creating a profile on Grants.gov, the E-Biz Point of

Contact (POC), who is a representative from your organization listed as the contact for SAM, will receive an email to grant the AOR permission to submit applications on behalf of their organization. The E-Biz POC will then log in to

Grants.gov and approve an individual as the AOR, thereby giving him or her permission to submit applications. After you have been approved as an AOR you will be able to submit your application online. To learn more about AOR

Authorization, visit: http://www.grants.gov/web/grants/applicants/organization-registration/step-4-aor-authorization.html. To track AOR status, visit:

http://www.grants.gov/web/grants/applicants/organization-registration/step-5-track-aor-status.html.

Electronic Signature. Applications submitted through Grants.gov constitute a submission as electronically signed applications. When you submit the application through Grants.gov, the name of your AOR on file will be inserted into the signature line of the application.

If you experience difficulties accessing information or have any questions please call the Grants.gov customer support hotline at (800) 518-4726 or email grants.gov at support@grants.gov.

The Federal awarding agency may not make a Federal award to an applicant until the applicant has complied with all applicable DUNS and SAM requirements and, if an applicant has not fully complied with the requirements by the time the

Federal awarding agency is ready to make a Federal award, the Federal awarding agency may determine that the applicant is not qualified to receive a Federal http://www.grants.gov/web/grants/applicants/organization-registration/step-2-register-with-sam.html http://www.grants.gov/web/grants/applicants/organization-registration/step-2-register-with-sam.html http://www.grants.gov/web/grants/applicants/organization-registration/step-3-username-password.html http://www.grants.gov/web/grants/applicants/organization-registration/step-3-username-password.html http://www.grants.gov/web/grants/applicants/organization-registration/step-4-aor-authorization.html http://www.grants.gov/web/grants/applicants/organization-registration/step-4-aor-authorization.html http://www.grants.gov/web/grants/applicants/organization-registration/step-5-track-aor-status.html http://www.grants.gov/web/grants/applicants/organization-registration/step-5-track-aor-status.html file:///C:/Users/Lonnie.McDougal/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/Content.Outlook/6NT3MCJD/support@grants.gov award and use that determination as a basis for making a Federal award to another applicant.

Intergovernmental Review

An intergovernmental review may be required. Applicants must contact their

State’s Single Point of Contact (SPOC) to comply with the State’s process under

Executive Order 12372 (see http://www.fws.gov/policy/library/rgeo12372.pdf).

Name and addresses of the SPOCs are maintained at the Office of Management and Budget’s home page at http://www.whitehouse.gov/omb/grants_spoc to ensure currency.

Funding Restrictions

Federal funds made available through this award may only be used for the purpose set forth in this award and must be consistent with the statutory authority for the award. Award funds may not be used for matching funds for any other

Federal grants/cooperative agreements, lobbying, or intervention in Federal regulatory or adjudicatory proceedings. In addition, federal funds may not be used to sue the federal government or any other government entity.

Pre-award costs

Per 2 CFR Part 200.458, Pre-award costs are those incurred prior to the effective date of the Federal award directly pursuant to the negotiation and in anticipation of the Federal award where such costs are necessary for efficient and timely performance of the scope of work. Such costs are allowable only to the extent that they would have been allowable if incurred after the date of the

Federal award and only with the written approval from FEMA.

To apply for the approval to of pre-award costs (i.e., costs incurred prior to the beginning of the Period of Performance for this Cooperative Agreement) the recipient shall submit a justification as to why the pre-award cost approval is necessary, along with a detailed estimate of costs, in the application. The

US&R Branch will review and forward to the Grant Programs Directorate point of contact for approval. The recipient will then be instructed to include their request and the approval with their application package submission.

Once the cooperative agreement is awarded, the recipient may then draw down this funding to cover the pre-award expenses at that time.

http://www.fws.gov/policy/library/rgeo12372.pdf http://www.whitehouse.gov/omb/grants_spoc

Direct Costs

Planning: Planning costs related to training or exercises are allowed under this program.

Training: Training related costs are allowed under this program.

Exercises: Exercise related costs are allowed under this program.

Equipment: Equipment costs are allowed under this program.

Medical Monitoring: Medical Monitoring costs are allowed under this program

Travel

Domestic

Domestic travel costs are allowed under this program.

International

International travel is not an allowable cost under this program unless approved in advance by FEMA.

Construction and Renovation: Construction and renovation costs are NOT allowed under this program.

Other Cost Requirements

Environmental Planning and Historic Preservation (EHP) Compliance

As a Federal agency, FEMA is required to consider the effects of its actions on the environment and/or historic properties to ensure that all activities and programs funded by the agency, including grants-funded projects, comply with

Federal EHP regulations, laws and Executive Orders as applicable. Recipients and sub- recipients proposing projects that have the potential to impact the environment, including but not limited to construction of communication towers, modification or renovation of existing buildings, structures and facilities, or new construction including replacement of facilities, must participate in the FEMA

EHP review process. The EHP review process involves the submission of a detailed project description that explains the goals and objectives of the proposed project along with supporting documentation so that FEMA may determine whether the proposed project has the potential to impact environmental resources and/or historic properties. In some cases, FEMA is also required to consult with other regulatory agencies and the public in order to complete the review process.

The EHP review process must be completed before funds are released to carry out the proposed project. FEMA will not fund projects that are initiated without the required EHP review.

Management and Administration (M&A)

Management and Administration costs are allowed under this program, as outlined in 44 CFR Part 208.23. Management and Administration costs are activities directly related to implementing the award. Funding levels for M&A costs, if proposed, will be negotiated on a per-applicant basis.

Indirect (Facilities & Administrative (F&A)) Costs

Indirect costs are allowable under this program as described in 2 C.F.R. §

200.414. With the exception of recipients who have never received a negotiated indirect cost rate as described in 2 C.F.R. § 200.414(f), recipients must have an approved indirect cost rate agreement with their cognizant Federal agency to charge indirect costs to this award. A copy of the approved rate (a fully executed, agreement negotiated with the applicant’s cognizant federal agency) is required at the time of application and must be provided to FEMA before indirect costs are charged to the award.

Other Submission Requirements

N/A

E. Application Review Information

Application Evaluation Criteria

Prior to making a Federal award, FEMA is required by 31 U.S.C. 3321 and 41

U.S.C. 2313 to review information available through any OMB-designated repositories of government-wide eligibility qualification or financial integrity information. Application evaluation criteria may include the following risk based considerations of the applicant: (1) financial stability; (2) quality of management systems and ability to meet management standards; (3) history of performance in managing federal award; (4) reports and findings from audits; and (5) ability to effectively implement statutory, regulatory, or other requirements.

Applications will be reviewed to ensure conformance with the Eligibility Criteria in Section C of this NOFO and Application and Submission Information in

Section D. Applicants that do not meet eligibility and application submission requirements will be removed from consideration.

Review and Selection Process

FEMA staff, professionally and technically qualified in the System, will evaluate applications and select applicants for funding. Applicants will be evaluated and selected for funding based on the following:

The applicant demonstrates expertise and qualifications necessary to support

Emergency Support Function #9 (ESF #9) activities under the National Incident

Management System and the National Response Framework.

The applicant’s proposed work plan is consistent with the US&R Task Force FY

2017 Readiness Cooperative Agreement Statement of Work, found in Appendix

A of this NOFO.

The applicant proposes costs that are allowable, reasonable and allocable in relation to proposed projects and tasks.

For those US&R awards with a total amount of Federal share greater than the simplified acquisition threshold, currently $150,000 (see 2 CFR §200.88), prior to making the award:

i. DHS will review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently

FAPIIS).

ii. An applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that a Federal awarding agency previously entered and is currently in the designated integrity and performance system accessible through

SAM.

iii. DHS will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant’s integrity, business ethics, and record of performance under Federal awards when completing the review of risk posed by applicants as described in 2 CFR §200.205, Federal awarding agency review of risk posed by applicants.

F. Federal Award Administration Information

Notice of Award

Notification of award approval is made through the ND Grants system through an automatic e-mail to the awardee point of contact (the “authorized official”) listed in the initial application. The date FEMA approves the award is the “award date.”

The awardee should follow the directions in the notification to accept the award.

Recipients must accept their awards no later than 90 days from the award date.

The recipient shall notify the awarding agency of its intent to accept and proceed with work under the award, or provide a notice of intent to decline through the

ND Grants system. For Instructions on how to accept or decline an award in the

ND Grants system, please see pages 40 – 43 in the ND Grants Grantee Training

Manual. Funds will remain on hold until the recipient accepts the award through the ND Grants system and all other conditions of award have been satisfied, or the award is otherwise rescinded. Failure to accept the grant award within the 90 day timeframe may result in a loss of funds.

Administrative and National Policy Requirements

All successful applicants for all DHS grant and cooperative agreements are required to comply with DHS Standard Administrative Terms and Conditions, which are available online at:

DHS Standard Terms and Conditions

The applicable DHS Standard Administrative Terms and Conditions will be those in effect at the time in which the award was made.

Before accepting the award the AOR should carefully read the award package for instructions on administering the grant award and the terms and conditions associated with responsibilities under Federal Awards. Recipients must accept all conditions in this NOFO as well as any Special Terms and Conditions in the

Notice of Award to receive an award under this program.

Reporting

Awardees are required to submit various financial and programmatic reports as a condition of their award acceptance. Future awards and fund drawdowns may be withheld if these reports are delinquent.

Federal Financial Reporting Requirements

The Federal Financial Reporting Form (FFR) is available here:

https://grants.gov/web/grants/forms/post-award-reporting-forms.html#sortby=1

SF-425 OMB #00348-0061

DHS/FEMA utilizes the Payment and Reporting System (PARS) for financial reporting, invoicing and tracking payments. Additional information can be obtained at https://isource.fema.gov/sf269/execute/LogIn?sawContentMessage=true.

http://www.dhs.gov/publication/fy15-dhs-standard-terms-and-conditions https://isource.fema.gov/sf269/execute/LogIn?sawContentMessage=true

Obligations and expenditures must be reported on a quarterly basis through the

FFR (SF-425) and must be filed electronically using PARS. An FFR report must be submitted quarterly throughout the period of performance, including partial calendar quarters, as well as for periods where no grant award activity occurs.

Future awards and fund drawdowns may be withheld if these reports are:

delinquent, demonstrate lack of progress, and/or are insufficient in detail.

DHS/FEMA uses the Direct Deposit/Electronic Funds Transfer (DD/EFT) method of payment to Recipients. To enroll in the DD/EFT, the

Financial and Compliance Audit Report

For audits of fiscal years beginning on or after December 26, 2014, recipients that expend $750,000 or more from Federal funding sources during their fiscal year are required to submit an organization-wide financial and compliance audit report.

The audit must be performed in accordance with the requirements of Government and Accountability Office’s (GAO) Government Auditing Standards, located at http://www.gao.gov/govaud/ybk01.htm, and the requirements of Subpart F of 2

C.F.R. Part 200, located at http://www.ecfr.gov/cgi-bin/text-idx?SID=55e12eead565605b4d529d82d276105c&node=2:1.1.2.1.1.6&rgn=div6

For audits of fiscal years beginning prior to December 26, 2014, recipients that expend $500,000 or more from Federal funding sources during their fiscal year are required to submit an organization-wide financial and compliance audit report.

The audit must be in accordance with GAO’s Government Auditing Standards, located at http://www.gao.gov/govaud/ybk01.htm, and OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations, located at http://www.whitehouse.gov/omb/circulars/a133_compliance_supplement_2012

Program Performance Reporting Requirements

Awardees are responsible for providing updated performance reports using the

FEMA Form 089-0-11 on a Semi-Annual basis through ND Grants. The FEMA

Form 089-0-11 is due within 30 after the end of the reporting period recipients must complete the FEMA Form 089-0-11 and submit it as an attachment to the

ND Grants system.

Financial and Program Reporting Periods and Due Dates

The following reporting periods and due dates apply:

Report Reporting

Period

Report Due

Date

Quarterly Financial

Report (SF-425)

October 1 –

December 31

January 30 http://www.gao.gov/govaud/ybk01.htm http://www.ecfr.gov/cgi-bin/text-idx?SID=55e12eead565605b4d529d82d276105c&node=2:1.1.2.1.1.6&rgn=div6 http://www.ecfr.gov/cgi-bin/text-idx?SID=55e12eead565605b4d529d82d276105c&node=2:1.1.2.1.1.6&rgn=div6 http://www.gao.gov/govaud/ybk01.htm http://www.whitehouse.gov/omb/circulars/a133_compliance_supplement_2012

Close Out Reporting Requirements

Within 90 days after the end of the period of performance, or after an amendment has been issued to close out a grant, whichever comes first, recipients must submit a final FFR and final performance report detailing all accomplishments and a qualitative summary of the impact of those accomplishments throughout the period of performance.

If applicable, an inventory of all construction projects that used funds from this program has to be reported using the Real Property Status Report (Standard Form

SF 429) available at: https://grants.gov/web/grants/forms/post-award-reporting-forms.html#sortby=1

After these reports have been reviewed and approved by the Urban Search and

Rescue Branch, a close-out notice will be completed to close out the grant. The notice will indicate the period of performance as closed, list any remaining funds that will be deobligated, and address the requirement of maintaining the grant records for three years from the date of the final FFR.

The recipient is responsible for returning any funds that have been drawn down, but remain as unliquidated on recipient financial records.

G. DHS Awarding Agency Contact Information

Contact and Resource Information

For Program Questions About Applying for an Award

The Centralized Services Information Desk (CSID) is a non-emergency comprehensive management and information resource developed by DHS for

Semi-Annual

Performance Report

October 1 –

December 31, January 30

Quarterly Financial

Report (SF-425)

January 1 –

March 31

April 30

Semi-Annual

Performance Report

January 1 – June

July 30

Quarterly Financial

Report (SF-425)

April 1 – June

July 30

Quarterly Financial

Report (SF-425)

July 1 –

September 30

October 30

Semi-Annual

Performance Report

July 1 –

December 31

January 30 grants stakeholders. CSID provides general information on all FEMA grant programs and maintains a comprehensive database containing key personnel contact information at the Federal, State, and local levels. When necessary, recipients will be directed to a Federal point of contact who can answer specific programmatic questions or concerns. CSID can be reached by phone at (800) 368-

6498 or by e-mail at askcsid@dhs.gov, Monday through Friday, 8:00 a.m. – 5:30 p.m. EST.

For Financial and Administrative Questions About Applying for an Award

GPD’s Grant Operations Division Business Office provides financial support and technical assistance, such as for password resets and registration requests, questions regarding Form 1199A, payment status, amendments, closeouts, and tracking de-obligation and award amounts. Additional guidance and information can be obtained by contacting the FEMA Call Center at (866) 927-5646 or via e-mail to ASK-GMD@dhs.gov.

Office of Environmental Planning and Historic Preservation For Environmental Planning and Historic Preservation Questions:

OEHP provides guidance and information about the EHP review process to FEMA programs and its recipients and sub-recipients. All inquiries and communications about EHP compliance for FEMA grant projects or the EHP review process should be sent to:

Portia Ross, CFM

Integration and Technology Branch Chief

Office of Environmental Planning and Historic Preservation

FEMA / DHS

500 C Street, SW

Washington, DC 20472

Desk: 202-212-5929

Cell: 303-386-2316 portia.ross@fema.dhs.gov

H. Additional Information

Extensions

Extensions to the initial period of performance identified in the award will be considered only through formal, written requests to FEMA and must contain specific and compelling justifications as to why an extension is required. All extension requests must address the following:

mailto:askcsid@dhs.gov, mailto:ASK-GMD@dhs.gov

1. FEMA Form 089-0-012 – Amendment Form shall be submitted as an attachment to this request. All extension requests must address the following:

a. Brief status of ongoing activity under this Cooperative Agreement;

b. Outline of remaining funds available and necessary to finish activity during extension; and

c. Explanation of why activity could not be completed within the Period of

Performance

Awardees should submit all proposed extension requests to DHS/FEMA for review and approval no later than 60 days before the end of the Period of

Performance.

Payment

FEMA utilizes the Payment and Reporting System (PARS) for financial reporting, invoicing and tracking payments. Additional information can be obtained at https://isource.fema.gov/sf269/execute/LogIn?sawContentMessage=true .

DHS/FEMA uses the Direct Deposit/Electronic Funds Transfer (DD/EFT) method of payment to Recipients. To enroll in the DD/EFT, the Recipient must complete a Standard Form 1199A, Direct Deposit Form.

Monitoring

Grant Award recipients will be monitored programmatically and financially on an annual and as needed basis by FEMA staff to ensure that the activities and project goals, objectives, performance requirements, timelines, milestone completion, budgets, and other related program criteria are being met.

Monitoring may be accomplished through either a desk-based review or on-site monitoring visits, or both. Monitoring will involve the review and analysis of the financial, programmatic, performance, compliance and administrative processes, policies, activities, and other attributes of each Federal assistance award and will identify areas where improvement is needed and provide technical assistance.

APPENDICES:

A. National Urban Search and Rescue Response System (US&R) Task Force FY

2017 Readiness Cooperative Agreement Statement of Work

B. US&R Response System Task Force Narrative Workbook (FEMA Form 089-0-

10) https://isource.fema.gov/sf269/execute/LogIn?sawContentMessage=true%20

C. Cooperative Agreement Funding – Recommended Allocations

D. Task Force Allocations and Budget Totals

E. Administration Budget

F. Special Cache Allocations (HEPP, IST, Medical)

G. List of US&R Advisory Organization Leadership

H. Summary of Deliverables