00. RFP Instructions.pdf

REQUEST FOR PROPOSAL (RFP)

RFP No.: PR372680

Request for Proposal BSD-CS-2282 (Rev.1) May 22, 2025

REQUEST FOR PROPOSAL (RFP)

1. INTRODUCTION

Date: July 31, 2025 RFP No.: PR372680 RFP Description: Powder Handling System RFP Closing Date and Time: August 27, 2025 by 2:00 PM EST

ORNL Procurement Officer: Daria Wang Phone: 865-341-4813 Email: WangDS@ornl.gov

Oak Ridge National Laboratory (ORNL) is a US Department of Energy (DOE) science and energy laboratory, conducting basic and applied research to deliver transformative solutions to compelling problems in energy and security. ORNL is managed and operated by UT-Battelle, LLC (UT-B). ORNL’s diverse capabilities span a broad range of scientific and engineering disciplines, enabling the Laboratory to explore fundamental science challenges and to carry out the research needed to accelerate the delivery of solutions to the marketplace.

Oak Ridge National Laboratory (ORNL), herein referred to as “Buyer,” is pleased to invite your company, herein referred to as “Offeror,” to submit a proposal in support of the subject effort, as outlined in the attached Statement of Work or Specification and/or Technical Direction attached.

Buyer reserves the right to update this RFP by amendment prior to date of award.

The Offeror’s proposal shall be prepared in accordance with the information provided in this RFP. Specific responses to the Buyer's requirements are necessary to enable the Buyer to evaluate Offeror’s understanding of, and capability to accomplish the stated objectives. Throughout the proposal, the Offeror shall provide sufficient detail to substantiate the validity of all stated claims, comments, or positions. All proposed concepts must be shown to be technically feasible and achievable within the allotted time limitations, and all performance and schedule requirements must be shown to be realistic. The response shall correspond to the requirements of this RFP, unless otherwise specified in writing by the Buyer.

2. RFP INFORMATION

Solicitation Number: PR372680

Offers Due By: August 27, 2025 by 2:00 PM EST

Offer Validity Period: 120 days

NAICS Code: 332117, Powder Metallurgy Part Manufacturing, 550 employees

Subcontract Type Anticipated: Firm Fixed Price

Small Business Set-Aside: No

Description of Supplies/Services Sought: Powder Handling System

Anticipated Subcontract Period of Performance: Award to February 28, 2026

ORNL Procurement Representative: Daria Wang mailto:WangDS@ornl.gov

BSD-CS-2282 (Rev.1) May 22, 2025

3. LIST OF RFP ATTACHMENTS

Attachment No.

Description Document Title (Date/Revision)

Attachment A ORNL Terms and Conditions Terms and Conditions – Fixed Price – BSD-CS-2150 (06/06/2025)

Attachment B Prime Contract T&C Flow Downs

UT-Battelle Prime Supplemental Flowdown Document [Additional Terms and Conditions for Subcontracts/Purchase Orders under Prime Contract No. DE-AC05-00OR22725] (BSD-CS-2258)

Attachment C Statement of Work (SOW) and Technical Specification

Attachment D Representations and Certifications

Representations & Certifications – Abbreviated and Representations Regarding Small Business Subcontracting Plan

Attachment E ORNL Pricing Worksheet

Attachment F Draft Agreement

4. STATEMENT OF WORK/SPECIFICATIONS

Please see Attachment C for the Statement of Work/Specifications applicable to this solicitation.

5. PROPOSAL PREPARATION

Preparation of Offers. (a) Offerors are expected to examine the drawings, specifications, descriptions, terms and conditions, and all instructions. Failure to do so will be at the Offeror's risk. (b) Each Offeror shall furnish the information required by the solicitation. The Offeror shall sign the offer. Erasures or other changes must be initialed by the person signing the offer. (c) Unit price for each unit offered shall be shown and such price shall include packing unless otherwise specified. A total price shall be entered for each item offered. In case of discrepancy between a unit price and total price, the unit price will be presumed to be correct. (d) Offeror must state a definite time for delivery of supplies or performance of services unless otherwise specified in the solicitation. Time, if stated as a number of days, will include Saturdays, Sundays, and holidays. (e) Offers in strict accordance with the solicitation are desired. Any exceptions should be referenced to related documents by title, page, and paragraph, and should be set forth in detail. (f) This request does not commit ORNL to pay for any costs incurred in the preparation and submission of an offer or for any other costs incurred prior to the execution of an Agreement.

Explanation to Prospective Offerors. Any explanation desired by a prospective Offeror regarding the meaning or interpretation of the solicitation, drawings, specification, etc., must be requested with sufficient time allowed for a reply to reach all prospective Offerors before submission of their offers. Any information given to a prospective Offeror will be furnished to all prospective Offerors if such information is necessary in submitting offers or if the lack of such information would be prejudicial to any other prospective Offerors.

Proposal Format. Offeror is requested to submit their proposal in MS Excel, MS Word, or PDF formats. Proposals must be submitted on the forms furnished by the Buyer. If no form is provided, Offeror may submit their proposal in a format of their choosing.

https://contracts.ornl.gov/terms-and-conditions/ https://contracts.ornl.gov/special-articles-and-forms/

BSD-CS-2282 (Rev.1) May 22, 2025

Contractual / Administrative Authority. No direction to proceed or other instruction to begin work shall be binding upon Buyer except when specifically issued and confirmed in writing by an authorized member of Buyer’s Procurement organization. Offeror’s acceptance of, or reliance upon any direction to proceed or other instruction by Buyer’s technical personnel, or other representatives not specifically authorized to issue formal purchase order commitments, shall be at Offeror’s own risk and shall not constitute a binding purchase commitment upon Buyer.

Acknowledgement of Amendments. Receipt of an amendment to a solicitation must be acknowledged in writing.

Proposal Contact. Any questions regarding any portion of this RFP must be coordinated through the Buyer’s Procurement organization, identified as Buyer’s Contact in the Introduction. No written or verbal correspondence will be permitted with any other member of the ORNL team without coordination through the Buyer’s Procurement organization. Failure to comply with this requirement may result in the Offeror’s disqualification from consideration for award. The Buyer is open to proposal clarification questions/discussions in regard to this RFP via the email address or telephone number provided in the Introduction.

Omissions. It shall be clearly understood that, not-withstanding the detailed requirements contained herein, it is the Offeror’s responsibility to identify and quote any aspect or area which may have been omitted in this RFP and which will nevertheless be necessary to meet the general requirements of the defined effort.

Offeror’s Challenge. In the interest of cost effectiveness, the Offeror is encouraged to challenge specifications and other requirements that, in its judgment, provide little value in consideration of cost. Further, the Offeror is invited to suggest practical performance incentives that may be introduced to the advantage of both Offeror and Buyer.

Proposal Acceptance. Buyer reserves the right to (a) consider proposals or modifications to proposals received after the due date should such action be determined to be in the best interest of Buyer or its customer, and/or (b) make award without written or oral discussion.

Affordability. This effort is in support of the U.S. Government, who has a vital mission and constrained resources, and it is incumbent upon industry to provide our customer with high quality and affordable solutions. ORNL considers this challenge to be a major discriminator in our ability to win and retain business based upon proven performance and demonstrated value to our customers. ORNL has developed a number of initiatives to drive value for our customer and we expect our partners in our supply chain to do the same. It is requested as part of your proposal in response to this RFP that you articulate and demonstrate specifics in your offer that are affordable and meet or exceed all technical and schedule requirements. Your response to these criteria will be an element of the ORNL proposal evaluation and award decision process.

Order of Precedence. Any inconsistencies between sections of this RFP shall be resolved in accordance with the following descending order of precedence: (1) This RFP; (2) Special Provisions listed within this RFP; (3) Statement of Work/Technical Specifications; (4) UT-B Prime Flowdowns; (5) ORNL Terms and Conditions.

Payment. Payment shall be made by electronic funds transfer. The form for enrolling is available at http://web.ornl/adm/contracts/eft.shtml.

Rights to Technical Data in Successful Proposals. Should an Agreement be awarded based on a proposal, it is policy, in consideration of the award, to obtain unlimited rights for the Government in technical data (but not commercial or financial information) contained in a successful proposal upon which award of an Agreement is based. To exclude technical data contained in a proposal from the Government’s rights, the offer must:

(1) Advise the Buyer that the technical data, or portions thereof that are identified by the Offeror, are covered by the restrictive notice regarding the disclosure and use of proposal information in accordance with the http://web.ornl/adm/contracts/eft.shtml

BSD-CS-2282 (Rev.1) May 22, 2025 provision of this RFP entitled Treatment of Offer Information and request that such protection be maintained by excluding the data from the Government’s rights; or

(2) Establish to the Buyer’s satisfaction that identified portions of the technical data do not relate directly to or will not be utilized in the work to be performed under the Agreement, and request that such portions be excluded from the Government’s rights.

If unlimited rights to technical data in successful proposals, as set forth in the first paragraph of this section are to be acquired, it shall be by use of the clause below titled, “Rights to Proposal Data (Technical).” Any excluded technical data will be identified by inserting appropriate proposal page numbers in the clause, which clause enables the identification of data to be excluded from the Government’s rights, as discussed in the first paragraph of this section. Such exclusion is not dispositive of the protective status of the data, but any excluded technical data, as well as any commercial and financial information contained in the proposal, will be used for evaluation purposes only. If there is a need to have access to any of the excluded technical data during contract performance, their acquisition will be as limited rights data, if they so qualify, in accordance with FAR 27.404(d).

Rights to Proposal Data (Technical)

Except for data contained on pages _______, it is agreed that as a condition of the award of this subcontract and notwithstanding the conditions of any notice appearing thereon, the Government shall have unlimited rights (as defined in the “Rights in Data – General” clause contained in this subcontract in and to the technical data contained in the proposal dated, _______, upon which this subcontract is based.

Treatment of Offer Information. Offerors that include in their proposals information that they do not want disclosed to the public for any purpose, or used by the Company or the Government except for evaluation purposes, shall:

(a) Mark the title page with the following legend:

This proposal includes information that shall not be duplicated, used, or disclosed—in whole or in part—for any purpose other than to evaluate this proposal. If, however, an Agreement is awarded to this Offeror as a result of—or in connection with—the submission of this information, the Company and the Government shall have the right to duplicate, use, or disclose the information to the extent provided in the resulting Agreement. This restriction does not limit the Company’s and the Government's right to use information contained in this information if it is obtained from another source without restriction. The information subject to this restriction are contained in pages [insert numbers or other identification of pages]; and

(b) Mark each page of information it wishes to restrict with the following legend:

Use or disclosure of information contained on this page is subject to the restriction on the title page of this proposal.

Signing Authority. Signature of official authorized to contractually commit the Offeror; the names, positions, email address, and phone numbers of persons authorized to negotiate this proposal or persons to be contacted for clarification or questions.

Proposal Validity. Statement that identifies proposal validity. Unless otherwise stated in the Offeror’s proposal, the Offeror’s proposal shall be valid for 120 calendar days.

FOB and Shipping Terms. Identify any FOB and Shipping terms.

Offeror Business Information. Complete business address of the Offeror, the corporate name to be used on any resultant contract, and the remittance address if different from that above. Identify “parent company” or “sponsoring corporation” name, also provide such identity as appropriate.

BSD-CS-2282 (Rev.1)

6. COMPETITION

This RFP is being issued on a competitive basis. The Buyer intends to make one award.

Response Due Date. Your response to this request is due on or before 2:00 PM EST on August 27, 2025. All proposal documents shall be sent to the attention of the Procurement Officer.

Pre-Proposal Conference. A Pre-Proposal Conference will be held virtually using TEAMS on August 6, 2025. The conference will begin at 9:00 AM EST and is expected to be completed by 10:00 AM EST. At the conference we will discuss the RFP’s requirements and allow question-and-answer periods. Please notify the Procurement Officer via email at WangDS@ornl.gov no later than August 4, 2025, if you plan to attend this conference. Include the names and job titles of the Offeror’s attendees and any questions that you may have about this request. Written answers to all questions considered at the conference will be furnished to all recipients of this RFP.

Access to ORNL Site. Vendor personnel will not have access to the ORNL site.

Questions. Questions concerning this RFP must be submitted in writing, via email, to the ORNL Procurement Officer listed in section 2 of this RFP no later than August 8, 2025. Information given to one prospective offeror will be furnished to all prospective offerors if lack of the information would be prejudicial to them.

Withdrawal of Offers. Offers may be withdrawn by written notice received at any time before award.

Proposal Package. A complete proposal package consists of the following elements:

✓ Technical Proposal

✓ Cost Proposal

✓ Exceptions/Non-Compliance

✓ Conditions of Proposal / Assumptions

✓ Supplementary Requirements

TECHNICAL PROPOSAL REQUIREMENTS:

The technical proposal should be specific, detailed, and complete to demonstrate clearly and fully that the Offeror has a thorough understanding of the Buyer’s requirements. The technical proposal must enable the technical evaluators to make a thorough analysis and arrive at a sound determination as to whether or not the proposal meets the Buyer’s requirements. The proposal shall include descriptions sufficient to describe the Offeror’s technical approach. The technical proposal must be sufficient to show how the Offeror proposes to comply with the Buyer’s requirements and it must include a full explanation of the methods proposed. The Offeror shall include a glossary of acronyms and special terminology.

No certified cost or pricing information shall be included in the technical proposal.

The technical proposal should include discussion of the following:

Personnel. Describe the experience and qualifications of personnel who will be assigned for direct work on this program.

Information is required to show the composition of the task or work group, its general qualifications, and recent experience with similar equipment or programs. Special mention shall be made of direct technical supervisors and key technical personnel, and the approximate percentage of the total time each will be available for this program.

Principal Investigator (PI)/Project Director. List the name of the Principal Investigator/Project Director responsible for overall implementation of the contract and key contact for technical aspects of the project. Even though there may be

BSD-CS-2282 (Rev.1) May 22, 2025 co-investigators, identify the Principal Investigator/Project Director who will be responsible for the overall implementation of any awarded contract. Discuss the qualifications, experience, and accomplishments of the Principal Investigator/Project Director. State the estimated time to be spent on the project, his/her proposed duties, and the areas or phases for which he/she will be responsible.

Resumes. Resumes of all key personnel are required. Each must indicate educational background, recent experience, specific or technical accomplishments, and a listing of relevant publications.

Technical Objectives. State the overall objectives and the specific accomplishments you hope to achieve. Indicate the rationale for your plan, and relation to comparable work in progress elsewhere. Review pertinent work already published which is relevant to this project and your proposed approach. This should support the scope of the project as you perceive it.

Technical Approach. Use as many subparagraphs, appropriately titled, as needed to clearly outline the general plan of work. Discuss phasing of research and possible or probable outcome of approaches proposed.

Technical Methods. Describe in detail the methodologies you will use for the project, indicating your level of experience with each, areas of anticipated difficulties, and any unusual expenses you anticipate.

Schedule. Provide a schedule for completion of the work and delivery of items specified in the statement of work.

Performance or delivery schedules shall be indicated for phases or segments, as applicable, as well as for the overall program. Schedules shall be shown in terms of calendar months from the date of authorization to proceed or, where applicable, from the date of a stated event, as for example, receipt of a required approval by the Buyer. Unless the request for proposal indicates that the stipulated schedules are mandatory, they shall be treated as desired or recommended schedules. In this event, proposals based upon the offeror's best alternative schedule, involving no overtime, extra shift or other premium, will be accepted for consideration.

Facilities and Resources. List/describe all facilities and resources available for this project, including any equipment.

Other Considerations. Record and discuss specific factors not included elsewhere which support your proposal. Using specifically titled subparagraphs, items may include:

• Any agreements and/or arrangements with subcontractor(s). Provide as much detail as necessary to explain how the statement of work will be accomplished within this working relationship.

• Unique arrangements which none or very few organizations are likely to have which is advantageous for effective implementation of this project.

• Equipment and unusual operating procedures established to protect personnel from hazards associated with this project.

• Other factors you feel are important and support your proposed research.

• Recommendations for changing reporting requirements or other deliverables if such changes would be more compatible with the offeror's proposed schedules.

COST PROPOSAL REQUIREMENTS:

All proposals shall be submitted in U.S. Dollars (USD). Offerors must use the provided pricing worksheet/form.

This proposal may be subject to a Government price audit.

The cost breakdowns shall identify the following information: direct labor, subcontracts, travel, materials and equipment, other direct costs, indirect expenses, and fee or profit.

BSD-CS-2282 (Rev.1)

Labor. All direct labor by labor category, hours, and fully burdened labor rates. Identify each subcontractor labor category and include a brief job description and minimum education and experience requirements for each subcontractor labor category proposed. If the period of performance is for more than one year, show the information for each year proposed.

Please identify all Key Personnel proposed.

Subcontractors. Include all subcontractor proposals. All subcontracted labor must identify labor category, hours, and fully burdened rates. Identify each subcontractor labor category and include a brief job description and minimum education and experience for each subcontractor labor category proposed. If lower tier subcontractor will travel, furnish equipment, materials, supplies, etc. additional quotations are required.

Travel. Include details on number of trips, purpose of trips, number of travelers, origin and destination of traveler, number of days of travel, airfare costs, lodging costs, meals and incidental costs, automobile rental costs, parking expenses, and/or POV mileage and applicable rates. All travel costs are to be in accordance with the Federal Travel Regulation FAR 31.205-46 as cited under US Government Joint Travel Regulation (JTR) guidelines. Travel costs will not be fee-bearing and may include G&A only.

Materials and Equipment. Include a breakdown of each item along with supporting documentation for prices proposed;

e.g., quotes from suppliers and/or catalog cut sheets with pertinent pricing.

Other Direct Costs. The Offeror shall submit complete details of how "other direct costs" (ODCs) were derived.

Fee or Profit. The Offeror shall submit a presentation of the details of its proposed profit/fee in the weighted guidelines format as described in DFAR 215.404-71, or use a similar structured approach.

Milestone Payment Plan. The Buyer may consider a proposed payment plan with the Offeror’s response. Proposed payments must demonstrate significant progress against the schedule incorporated into the subcontract.

Government Approved Rates. If any of the proposed rates and factors have been accepted or approved by a government agency, the Offeror shall so state and identify the agency, its location, and the date of such acceptance or approval and provide a copy of the approval letter.

All Other Costs Proposed. The Offeror shall submit complete details of any other costs not specifically identified or addressed above. The details shall be presented in a manner that will enable a comprehensive and thorough evaluation to be conducted.

EXCEPTIONS/NON-COMPLIANCE:

Exception(s) to or non-compliance with any portion of this RFP shall be clearly identified in a separate Exceptions/Non- Compliance section referencing the specific document, page, paragraph, and item. Exceptions identified in the Offeror’s Technical Proposal need not be restated in this section. You are requested to explain the reason(s) for the non-compliance and identify any alternate solutions to achieve compliance. Any exceptions that are taken to the provisions of this RFP will be considered in evaluating the Offeror’s proposal and may result in your offer being deemed non-responsive. The absence of a proposal section entitled “Exceptions/Non-Compliance” or a statement indicating “no exceptions are taken” implies complete and unequivocal acceptance of all requirements, terms, and conditions.

CONDITIONS OF PROPOSAL/ASSUMPTIONS:

The Offeror shall identify any conditions and/or assumptions of its proposal in a separate Conditions of Proposal/Assumptions section. The Offeror shall include a list of any Buyer/Government equipment and/or information

BSD-CS-2282 (Rev.1) May 22, 2025 needed as a condition of performance. Offeror shall include its assertion of Limited or Restricted Rights in Data and/or Software.

SUPPLEMENTARY REQUIREMENTS:

Representations and Certifications – Abbreviated. If your proposal exceeds $10,000, Offeror must complete and return a copy of the Representations and Certifications – Abbreviated (BSD-CS-2260) form, a copy of which can be found here:

https://contracts.ornl.gov/special-articles-and-forms/.

Organizational Conflicts of Interest. If your proposal exceeds $250,000 and the Special Provisions section of this RFP includes the "Organizational Conflicts of Interest" clause, the statement required by paragraph (c) of the provision entitled "Organizational Conflicts of Interest Disclosure - Advisory and Assistance Services," is made a part of this RFP. A copy of these OCI disclosure statement requirements for Advisory and Assistance Services can be found here:

https://contracts.ornl.gov/special-articles-and-forms/.

Small Business Subcontracting Plan. If your offer, including options, is $750,000 or more and the Offeror is a large business, the Offeror shall submit a Small Business Subcontracting Plan that fully meets the requirements of FAR 52.219- 9 or complete the ORNL Small Business Subcontracting Plan Form (BSD-CS-2129). A copy of this form can be found here:

https://contracts.ornl.gov/special-articles-and-forms/. Annual small business reporting will be required via the Electronic Subcontracting Reporting System (http://www.esrs.gov).

Cost Accounting Standards. If you offer exceeds $2 million, return a completed copy of the Cost Accounting Standards (CAS) Notices and Certification form (BSD-CS-2039). A copy of this form can be found here:

https://contracts.ornl.gov/special-articles-and-forms/.

Certified Cost and Pricing Data. Offerors are not required to submit certified cost or pricing data with their offer;

however, such data may be requested by the Buyer prior to award.

Foreign End Products. The Offeror shall list as foreign end products those end products that are manufactured outside of the United States that do not qualify as domestic end products. List all foreign end products proposed and their country of origin.

Patent Rights. If the Special Provisions section of this RFP includes either the "Exhibit IB, Patent Rights – Acquisition by the Government" or the "Exhibit 1C, Patent Rights - Retention by the Seller (Short Form)" clause, and you have requested an advance waiver of patent rights, Offeror shall submit a copy of the form (attachments are not necessary) that you submitted to the DOE Patent Counsel. (See the form entitled "Exhibit 2B - Petition for Advance Waiver of Patent Rights" found here: https://contracts.ornl.gov/exhibits/.)

7. BASIS OF AWARD

Basis of Award – Best Value (Tradeoff). An award resulting from this RFP will be made to the responsible offeror that submits a proposal that is determined to provide the best value to the Company considering both technical merit and cost/price. The technical evaluation process consists of the proposals being reviewed, evaluated and rated using a graded system that assesses the degree of compliance with the Technical Criteria requirements and the level-of-performance risk. The Evaluation Factors are listed below, and are listed in descending order of importance:

Evaluation Factors

• Factor 1: Understanding of Technical Requirements and Technical Capability to Perform the Work

• Factor 2: Relevant Experience and Past Performance https://contracts.ornl.gov/special-articles-and-forms/ https://contracts.ornl.gov/special-articles-and-forms/ https://contracts.ornl.gov/special-articles-and-forms/ http://www.esrs.gov/ https://contracts.ornl.gov/exhibits/

BSD-CS-2282 (Rev.1)

• Factor 3: Cost/Price

Factor 1. Understanding of Technical Requirements and Technical Capability to Perform the Work

The Company will evaluate each Offeror's proposal based on the Offeror's technical approach and methodologies to ensure successful delivery of design documentation and compliance with the Company's requirements as provided in the statement of work.

The Company will evaluate the degree to which the Offeror has demonstrated that it possesses the ability to fulfill Company’s intended outcome. Offeror should provide detail on their plan and approach to completing the scope to meet the requirements provided.

Offeror shall provide resumes for Key Personnel demonstrating the qualifications of the personnel to conduct activities stated in the statement of work. Resumes should align to the Offeror’s overall plan and approach to completing the statement of work.

Factor 2. Relevant Experience and Past Performance

The Company will evaluate the degree to which the Offeror has demonstrated that it has adequate experience in successfully performing work of a nature and scale similar to that being requested in the solicitation.

The Company will evaluate the level of performance achieved by each Offeror in accomplishing these past projects with particular attention to past performance relevant to:

- Partnering with customers to build relevant custom material handling or manufacturing systems to meet stringent operational standards.

- Experience in designing and fabricating custom equipment to safely handle or process potentially flammable or explosive metal powders.

Evaluation of Offerors’ past performance will consider the degree to which (1) the Offeror delivered approved and acceptable equipment which was compliant with the customer's requirements; and (2) the Offeror's performance conformed with the terms and conditions of its contract(s), including the delivery schedule and cost. In evaluating past performance, the Company may interview the Offeror's references and may use other sources of information.

Evaluation under this factor will include a review of the past experience of each Offeror, any proposed subcontractors, partners, subsidiaries, and other relevant affiliates.

As a basis for evaluation, each Offeror shall include the following in their proposal:

- Documented experience in:

o Building relevant custom material handling or manufacturing systems.

o Designing and fabricating custom equipment to safely handle or process potentially flammable or explosive metal powders.

- A minimum of two (2) references shall be provided by the Offeror, documenting experiences and efforts similar to those required herein. References should be for projects accomplished within the past 5 years and will include the Customer Name and Contact Information for each reference. Offerors may submit the following additional reference information:

o Contract Title and Type o Client’s Contract Number

BSD-CS-2282 (Rev.1) May 22, 2025 o Date of Contract Award o Client’s Name and Address o Contract Value o Date of Contact Completion

- Offeror shall identify major subcontractors proposed for any part of the performance of this statement of work. Offeror should list past successfully executed similar projects with the subcontractor and provide a description of the subcontractor’s deliverable(s) under this solicitation.

Factor 3. Cost/Price

In determining the best value, the total cost/price, including options (if applicable) and other cost factors, is considered to be of less importance to the technical merit for this procurement. However, if applicable, a determination of total cost or price will include, but not be limited to evaluation of: (1) fully burdened labor rates,

(2) coordination of subcontract performance, and (3) proposed resolution of technical interface.

Company may request a cost/price review of any offer as needed based on the value of the proposal. If any offer exceeds $700K, a Dun & Bradstreet report may be obtained to assist in determining financial responsibility. Domestic vendors are also checked through the US Federal Contractor Registration Excluded Parties List to verify they are eligible and qualified to receive Federal Contracts.

Evaluation Technique

The proposals will be reviewed, evaluated, and rated using a graded system that assesses the degree of compliance with the technical requirements and the level-of-performance risk. The proposals will be graded against each of the technical evaluation factors, based on the following ratings:

• Blue: Proposal exceeds the performance or capability requirements necessary for acceptable subcontract performance; presents little or no risk to the Company.

• Green: Proposal meets the performance or capability requirements necessary for acceptable subcontract performance; presents low to moderate risk to the Company.

• Yellow: Proposal marginally meets the performance or capability requirements necessary for acceptable subcontract performance; presents moderate to high risk to the Company.

• Red: Proposal fails to meet the performance or capability requirements necessary for acceptable subcontract performance; presents unacceptable risk to the Company. Any proposal receiving a Red will not be considered for award.

8. SPECIAL PROVISIONS

The following special provisions will be incorporated into any resulting agreement from this solicitation. All items can be located in their full text at https://contracts.ornl.gov/documents-index/.

• Exhibit 1B, Patent Rights – Acquisition by the Government (applicable for large businesses)

• Exhibit 1C, Patent Rights – Retention by the Seller (applicable for domestic small businesses)

• Exhibit 3, Authorization and Consent

• Exhibit 5, Patent Indemnity https://contracts.ornl.gov/documents-index/

BSD-CS-2282 (Rev.1) May 22, 2025

• Exhibit 17, Rights to Proposal Data (Technical)

• Counterfeit/Suspect Materials

• Milestone Payment

9. PAYMENT TERMS

Payment terms are Net 30 days upon final acceptance of the product/service. All payments will be made in U.S. Dollars (USD). Payment shall be made by electronic funds transfer.

10. CLOSING

Should additional information be required on any of these requests please do not hesitate to contact the undersigned Procurement Officer below.

Sincerely, Daria Wang Email: WangDS@ornl.gov