00_Bid_Package_6000001960.pdf

Invitation for Bid Bid No. 6000001960

STATE OF CALIFORNIA

DEPARTMENT OF CORRECTIONS

AND REHABILITATION

INVITATION FOR BID

BID NO. 6000001960

Date: March 01, 2016

The California Department of Corrections and Rehabilitation (CDCR), California Rehabilitation Center (CRC), hereafter referred to as the State, is inviting responses to this Invitation For Bid (IFB) entitled “Vertical Wheel Chair Lift Maintenance and Repair.”

In accordance with the California Government Code and Americans with Disabilities Act, this IFB is available in a text-only format on a compact disc as a disability-related reasonable accommodation.

To discuss how to receive a copy of this IFB in the specified format or to request a different format, please contact the person identified below.

This IFB package contains the following documents (except as otherwise indicated). Please note that you must comply with the requirements contained in all of these documents.

Notice to Prospective Bidders

Bidder Acknowledgment/Certification (OBS 300)

Bid Submittal Checklist

Sample Standard Agreement (STD 213)

Scope of Work (Exhibit A)

Equipment List (Exhibit A-1)

Service Report Sample (Exhibit A-2)

Budget Details and Payment Provisions (Exhibit B)

Rate Sheet (Exhibit B-1)

Electronically downloaded bid package includes an Excel spreadsheet file in addition to the PDF version (for additional information, see Exhibit B-1, first paragraph).

General Terms and Conditions (Exhibit C)

This document is incorporated in this bid package by reference only and is available on the Internet at http://www.documents.dgs.ca.gov/ols/GTC-610.doc .

If you do not have Internet access, you may request a hard copy of Exhibit C by contacting the contract analyst listed below.

Special Terms and Conditions (Exhibit D)

Prison Rape Elimination Policy (Exhibit E)

Standard Contractor Certification Clauses (CCC) This document is incorporated in this bid package by reference only and is available on the Internet at http://www.documents.dgs.ca.gov/ols/CCC-307.doc.

You MUST submit an original signed copy with your bid package. If you do not have Internet access, you may request a hard copy of the CCC by contacting the contract analyst listed below.

Contractor’s References (Attachment 1)

Payee Data Record (STD 204)

Non-Small Business Preference Request and Subcontractor Acknowledgement

(OBS 555)

Darfur Contracting Act (OBS 1500)

Sample Certificate of Insurance

Disabled Veteran Business Enterprise Payment Certification Form (OBS 548)

California DVBE Bid Incentive Instructions – Selecting Incentive Option

Bidder Declaration (GSPD-05-105)

DVBE Declarations (STD 843)

DVBE Bid Incentive Request and Acknowledgement (OBS 554)

It is the opinion of the State that this IFB is complete and without need of explanation. However, if any documents are missing, or if you have any questions regarding this IFB, immediately contact the person identified below.

Eddie Nixon

(916) 255-6152

Eddie.Nixon@cdcr.ca.gov California Relay Service 1-800-735-2929

Notice to Prospective Bidders Bid No. 6000001960

THE STATE OF CALIFORNIA

Department of Corrections and Rehabilitation

NOTICE TO PROSPECTIVE BIDDERS

VERTICAL WHEEL CHAIR LIFT MAINTENANCE AND REPAIR

Bid No. 6000001960

I. PROJECTED TIMETABLE

The following dates are set forth for informational and planning purposes only and are subject to change.

IFB Available to Prospective Bidders March 1, 2016

Notification of Intent to Participate March 8, 2016 in Bidders’ Conference and/or Walk-Through

Mandatory Walk-Through March 22, 2016 @ 10:00am (additional information provided below)

Letters of Inquiry March 29, 2016 @ 1:00pm

Submission of Bid/Public Bid Opening April 05, 2016 @ 1:30pm

Anticipated Date for Commencement of Services July 1, 2016

Termination of Agreement June 30, 2018

II. FUNDING

The State estimates that the total amount of this Agreement shall not exceed

$40,000.00.

III. BIDDER QUALIFICATIONS AND LICENSING REQUIREMENTS

Bidder qualifications and licensing requirements (if any) are specified in Exhibit A.

Unless otherwise stated, the bidder shall meet all qualifications and licensing requirements at the time of the bid opening.

IV. PROHIBITION ON TAX DELINQUENTS

Persons or companies identified as the largest tax delinquents by the Franchise Tax Board (FTB) or the Board of Equalization (BOE) under authority of Sections 7063 or 19195 of the Revenue and Taxation Code, shall be disqualified from the bidding process.

Pursuant to PCC §10295.4, contracts are void and unenforceable if a Contractor is included on tax delinquency lists.

(a) Notwithstanding any other law, a state agency shall not enter into any contract for the acquisition of goods or services with a contractor whose name appears on either list of the 500 largest tax delinquencies pursuant to Section 7063 or 19195 of the Revenue and Taxation Code. Any contract entered into in violation of this subdivision is void and unenforceable.

(b) This section shall apply to any contract executed on or after July 1, 2012.

V. BIDDER RESPONSIBILITIES & THE BID PACKAGE

Bidders are solely responsible for understanding the scope of work and all requirements, terms, conditions, evaluation criteria, etc., before submitting a bid. If the language is unclear or ambiguous, it is the bidder’s responsibility to request clarification or assistance before submitting a bid. Please note that no verbal information will be binding upon the State unless the State issues such information in writing as an official addendum. If the IFB is modified prior to the final bid submission date, the State will issue an addendum to all bidders that received a bid package.

Bidder shall provide rate(s) on Rate Sheet (Exhibit B-1). Bidder shall set forth rates in clear, legible figures in the spaces provided in Exhibit B-1. Failure to provide the required rates shall be cause for rejection of your bid.

NOTE:

1. Any quantities listed on Exhibit B-1 are CDCR’s estimates only and are offered as a basis for the comparison of bids. The State does not expressly or by implication agree that the actual amount of work will correspond therewith and reserves the right to omit portions of the work as may be deemed necessary or advisable by the State.

2. In the case of a discrepancy between the Unit Price (e.g., Hourly Rate, Cost per

Service) and Item Total (e.g., Hourly Rate x Hours Worked = Item Total), the Unit Price shall prevail. However, if the Unit Price figure is ambiguous, illegible, uncertain, or is omitted, the Item Total shall be divided by the estimated usage (e.g., Hours Worked) to determine the Unit Price. In the case of a discrepancy between the Basis of Award and the sum of the Item Totals, the sum of the Item Totals shall prevail.

3. The amount of the total bid will be rounded up to the nearest whole dollar when the

Agreement documents resulting from this bid are prepared.

All required documents listed in the Bid Submittal Checklist must be included within the sealed bid package. No bid will be considered unless it is submitted with the CDCR Bidder Acknowledgement/Certification form (OBS 300) and Exhibit B-1 Rate Sheet and is in conformance with the submission requirements of this IFB. Additionally, an original, signed copy of all pages of the Contractor Certification Clause (CCC) must be submitted to CDCR with the completed bid package. The State reserves the right to request clarification of any documents included with this bid.

The bid must be for the entire activity described herein. The State does not accept alternate contract language from a prospective Contractor. A bid with such language will be considered a counter proposal and will be rejected. Additionally, bids may be rejected if the bid proposal shows any alterations of form, additions not called for, a conditioned or incomplete bid, or erasures and/or irregularities of any kind. Any bid amounts changed after the amounts are originally inserted MUST be initialed in ink by the bidder.

Failure to submit required documentation may result in the rejection of your bid.

VI. BID SUBMITTAL

Sealed bids must be received no later than the time and date specified in the Projected Timetable (Section I of these instructions) at the designated address stated below.

MAIL DELIVERY,

HAND DELIVERY, or

OVERNIGHT MAIL:

California Department of Corrections and Rehabilitation Office of Business Services, Contracts Management Branch Attention: Eddie Nixon 9838 Old Placerville Road, Suite B-2 Sacramento, CA 95827

Any bid received at the above address after the Submission of Bid date and time specified in the Projected Timetable, Section I, will NOT be considered. It is the State's policy to make every effort to ensure that all bids have been received and properly time stamped; however, bidders are ultimately responsible for ensuring timely receipt of their bid. Bidders may verify receipt of their bid by contacting the person identified in the cover letter of this IFB prior to the Public Bid Opening.

Bids that are not properly marked may be disregarded. All completed bids and required documents shall be packaged and submitted in a sealed envelope to the address specified in the section entitled “Bid Submission Requirements”. The sealed envelope must be clearly marked "BID FOR VERTICAL WHEEL CHAIR LIFT MAINTENANCE AND REPAIR - BID NO. 6000001960 Attention: EDDIE NIXON - DO NOT OPEN." Failure to do so may result in the premature opening of, or failure to open, your bid.

In submitting a bid, the bidder accepts the terms and conditions expressed herein.

Costs incurred for developing bids and in anticipation of award of the Agreement are the responsibility of the bidder and shall not be charged to the State.

A bidder may modify a bid after its submission by withdrawing the original bid and resubmitting a new bid prior to the bid submission deadline. Bidder modifications offered in any other manner, oral or written, will not be considered.

A bid may be withdrawn from consideration by submitting a written withdrawal request to the State, signed by the bidder or an authorized agent. Once opened by the State, the submitted bid is binding and may not be withdrawn without cause.

All documents submitted in response to this IFB will become the property of the State and will be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.) and subject to review by the public.

VII. LETTERS OF INQUIRY

The purpose of these letters is to provide bidders the opportunity to ask questions and/or provide feedback to CDCR on the specifics of the IFB and/or DVBE requirements. While some input may be incorporated into the IFB, remarks and explanations submitted may not necessarily change provisions of the IFB. Any modifications to the IFB as a result of these inquiries will be documented by an addendum and forwarded to all bidders.

Any letters of inquiry must be submitted in writing to allow CDCR time to research and prepare a response. Submit your letter of inquiry by the date and time specified in Section I – Projected Timetable directly to Eddie Nixon, Contracts Management Branch, by any of the following:

Mail: 9838 Old Placerville Road, Suite B-2

FAX: (916) 255-6187

E-mail: Eddie.Nixon@cdcr.ca.gov

Inquiries received after this date will only be addressed at CDCR’s discretion.

VIII. BIDDERS’ CONFERENCE AND/OR WALK-THROUGH

Notification of Intent to Participate in Bidders’ Walk-Through

Bidders and/or their representative(s) planning to attend the bidders’ walk-through held on institution grounds must provide their driver's license or DMV identification card number, date of birth, and complete name to secure a Gate Clearance for admittance.

Please contact Gina Marbury at (951) 737-2683 ext. 2907 by the date specified in Section I – Projected Timetable to arrange for your participation in the mandatory bidders’ walk-through.

Any interested bidder or bidder’s representative who requires reasonable accommodation to participate in the bidders’ walk-through must contact the contract analyst identified in this package two (2) weeks before the scheduled bidders’ walk-through to identify what reasonable accommodation(s) is required.

At the time of attendance at the bidders’ walk-through, bidders and/or their representatives will be required to bring their driver’s license or state DMV identification card to be admitted onto institution grounds.

NOTE: Bidders and/or their representatives will not be admitted onto institution grounds unless professionally and appropriately dressed in clothing distinct from that worn by inmates at the institution. Specifically, blue denim pants and blue chambray shirts, orange/red/yellow/white/chartreuse clothing and/or yellow rainwear shall not be worn onto institution grounds. Contractors should contact the institution regarding clothing restrictions before any planned visit(s) to the institution to ensure the Contractor and/or their representatives are in compliance.

Additionally, electronic and communication devices such as pagers, cell phones, cameras/micro-cameras, and/or sound recording devices are not permitted on institution grounds and must be left in the bidder’s and/or their representative’s locked vehicle.

Mandatory Walk-Through

NOTE: PARTICIPATION IN THE WALK-THROUGH IS MANDATORY. ANY BIDDER

INTENDING TO SUBMIT A BID MUST EITHER ATTEND OR SEND A

REPRESENTATIVE TO THE WALK-THROUGH. FAILURE TO ATTEND OR

PROVIDE REPRESENTATION WILL RESULT IN THE BIDDER'S ELIMINATION

FROM THE BIDDING PROCESS.

The mandatory walk-through will be held at the California Rehabilitation Center (CRC), located at 5th Street and Western Avenue, Norco, California 92860 on the date and time specified in Section I – Projected Timetable. The purpose of this walk-through is to provide bidders an opportunity to examine the work site before bidding in order to have full knowledge of the area(s) and/or specific equipment affecting the work that may not be specifically described herein.

Specific questions during the walk-through should be limited to the work site. Actual questions regarding the Scope of Work and/or Terms and Conditions of the IFB should be directed to the contact person identified in the cover letter of this IFB.

IX. PUBLIC BID OPENING

If you are planning to attend the public bid opening, you must notify the contact person listed in the cover letter of this IFB three (3) working days before the bid opening date specified in Section I – Projected Timetable. If you and/or your representative require reasonable accommodation to participate in the Public Bid Opening, you must contact the contract analyst identified in this package and identify what reasonable accommodation(s) is required for you to participate.

At the time of the public bid opening, the dollar amount of each bid shall be read. The contract award is subject to a complete review of the entire bid proposal for compliance and adherence to the IFB requirements, verification of all calculations and claimed preferences, and compliance with DVBE Mandatory participation requirements, if applicable.

X. NONRESPONSIBLE BIDDER

If a previous Agreement with a prospective bidder was terminated for cause, the State reserves the right to hold a responsibility hearing before awarding the Agreement to determine if the bidder is responsible. The bid may be rejected if the State deems, at the conclusion of the responsibility hearing, that the bidder is not responsible.

XI. BASIS FOR AWARD

The award of an Agreement, if it is to be awarded, will be made to the lowest responsible bidder whose bid complies with all requirements prescribed herein. In the event a bidder submits more than one (1) bid for the same institution/service under this bid process, the State shall select the lowest bid and reject all other bids from this bidder.

In the event of tie bids, except as provided in Government Code §14838(f), CDCR reserves the right to determine the bidder entitled to the contract award based on the percent of discount specified in Exhibit B-1, if applicable. If not applicable or if there is a discount tie, a coin toss or lot drawing will be used to determine the bidder entitled to the contract award. The coin toss or lot drawing will be officially witnessed and all affected bidders will be advised of the tiebreaker method and invited to attend.

The State is not required to award an Agreement and reserves the right to reject any and all bids and to waive any immaterial deviations in the bid. The State’s waiver of an immaterial deviation shall in no way modify the IFB document or excuse the bidder from full compliance with all requirements if awarded the Agreement.

XII. PROTEST AWARD

Information regarding the protest of an award may be found by going to www.ols.dgs.ca.gov/Contract+Manual/Chapters4through6.htm, under Chapter 6:

Contract Award Protests.

A protest to this bid must adhere to Public Contract Code (PCC) Section 10345.

The envelope containing the written protest must clearly state: "Protest Concerning IFB Number 6000001960 for the California Department of Corrections and Rehabilitation". Protests MUST be filed with:

ORIGINAL COPY

HAND OR MAIL DELIVERY

Department of General Services Office of Legal Services Attn: Protest Coordinator 707 Third Street, 7th Floor West Sacramento, CA 95605

HAND OR MAIL DELIVERY

Department of Corrections and Rehabilitation Office of Business Services Contracts Management Branch 9838 Old Placerville Road, Suite B-2

XIII. AGREEMENT EXECUTION

The Agreement will be executed only upon the State's acceptance of the Contractor's certificates of insurance, bonds, licenses, and permits, when such items are required.

Should the Contractor fail to commence work at the agreed-upon date and time, the State, upon five (5) days written notice to the Contractor, reserves the right to terminate the Agreement.

The successful bidder shall enter into an Agreement with the State, which will be prepared on a State of California Standard Agreement (STD 213 form, sample attached) and shall include from this IFB Exhibits A, A-1, A-2, B, B-1, D and E.

This Agreement will not include a hard copy of the General Terms and Conditions for Private Contractors (Exhibit C), which is incorporated into the Agreement by reference only on the STD 213. Also not provided is a hard copy of the Contractor Certification Clauses (CCC). Exhibit C and the CCC may be downloaded from the Internet at www.ols.dgs.ca.gov/standard+language and printed for your files. An original, signed copy of all pages of the CCC must be submitted to CDCR. Failure to submit a signed CCC may result in rejection of your bid.

After award, two (2) original Standard Agreements will be forwarded to the Contractor for signature. Upon receipt, the Contractor must sign each Agreement with an original signature and return all Agreements with any required documentation in accordance with the time frame specified in the transmittal letter. In the event the State has not received the signed Agreements and the required documentation within the specified time frame, the award may be rescinded and awarded to the next lowest responsible bidder.

This Agreement is not valid unless and until approved by the Department of General Services, or, under its authority CDCR. The State has no legal obligation unless and until the Agreement is approved. Any work commenced by the Contractor prior to approval may be considered voluntary and the Contractor may have to pursue claim for payment by filing with the California Victim Compensation and Government Claims Board. When the Agreement is fully approved, a copy will be forwarded to you.

XIV. EXTENSION OF TERM

This Agreement may be amended to extend the term, if it is determined to be in the best interest of the State. Upon signing the amendment, Contractor hereby agrees to provide services for the extended period at the rates specified in the original Agreement.

XV. DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) PROGRAM

This IFB is exempt from the DVBE requirement. However, the State is committed to achieving legislatively established goals for the participation of DVBEs in all state contracting and seeks to use certified DVBE business whenever possible. Therefore, the State requests your voluntary participation in reporting any certified DVBEs, including yourself, that will be used in the performance of this Agreement.

XVI. DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) INCENTIVE

CDCR is committed to meeting and exceeding the 3 percent goal for Disabled Veteran Business Enterprise (DVBE) participation in State contracting activities, set forth in Military and Veterans Code 999. The DVBE Incentive Program applies to all contracting activities for services including public works, construction, services, leasing, materials testing, and other related contracts. The DVBE incentive is applied during the evaluation process and is only applied to responsive bids from responsible bidders proposing DVBE participation. This incentive is for bid computation only.

To be eligible for the DVBE incentive, the business must:

1. Complete DVBE Incentive Request and Subcontractor Acknowledgement form

(OBS 554) and submit with bid proposal.

2. Have a completed DVBE application on file with DGS, OSDS by 5:00 p.m. on the date bids are due.

For certification and preference approval process information, contact the DGS OSDS by telephone at (916) 375-4940 or access the DGS OSDS Internet website at http://www.pd.dgs.ca.gov/dvbe/default.htm

Award Based on Low Price The incentive shall be equal to a bidder’s DVBE participation level (rounded to the nearest two decimal places).

DVBE PARTICIPATION LEVEL INCENTIVE APPLIED

1.0 - 1.99% 1%

2.0 UP TO 2.99% 2%

3.0 UP TO 3.99% 3%

4.0 UP TO 4.99% 4%

5.0 UP TO 5.99% 5%

1. The incentive is subject to a minimum of one percent (1%) and a maximum of five percent (5%) and will not exceed $500,000. Bids with DVBE participation of more than five (5%) percent will be calculated with a five percent (5%) incentive.

2. Bidders with DVBE participation of less than the required percentage listed in the solicitation will be deemed non-responsive and eliminated from any further participation.

3. The Small Business Preference (five percent (5%) up to $50,000) may be combined with the DVBE incentive but will not exceed a combined total of $500,000.

4. The DVBE incentive is computed from the lowest responsive and responsible bid price.

XVII. SMALL BUSINESS PREFERENCE PROGRAM

Current law encourages state departments to first consider a Small Business (S/B) Enterprise / Microbusiness (M/B) Enterprise for contracting opportunities. CDCR is committed to supporting Small/Micro Business participation in state contracting and seeks to use certified Small/Micro Businesses whenever possible.

A Small/Micro Business enterprise is defined as a business certified by the Department of General Services (DGS), Office of Small Business and Disabled Veteran Business Enterprise Certification Services (OSDS) in which:

1. The principal office is located in California

2. The officers are domiciled in California

3. The business is independently owned and operated

4. The business, with any affiliates, is not dominant in its field of operation; and

a. For Small Business, either:

(1) The business, together with any affiliates, has 100 or fewer employees and averaged annual gross receipts of $14,000,000 or less over the previous three years, or

(2) The business is a manufacturer with 100 or fewer employees

b. For Micro Business, either:

(1) The business, together with any affiliates, has 25 or fewer employees and averaged annual gross receipts of $3,500,000 or less over the previous three years, or

(2) The business is a manufacturer with 25 or fewer employees.

Section 14835, et seq., of the California Government Code requires that a five percent (5%) preference be given to bidders who certify as a Small/Micro Business enterprise.

The rules and regulations of this law are contained in Title 2, California Code of Regulations, Section 1896, et seq. A copy of the regulation is available upon request.

To claim the Small/Micro Business preference, which may not exceed $50,000 for any bid, your firm must:

1. Have a completed application (including proof of annual receipts) on file with the

DGS, OSDS, by 5:00 p.m. on the date bids are due, and

2. Receipt of documents verified by such office.

Therefore, if you are a Small/Micro Business, but are not certified, it is to your advantage to become certified. For certification and preference approval process information, contact the OSDS by telephone at (916) 375-4940 or access the OSDS Internet website at www.pd.dgs.ca.gov/smbus/getcertified.htm.

XVIII. NON-SMALL BUSINESS PREFERENCE REQUEST

Pursuant to Title 2, CCR Section § 1896, et seq., and GC Section § 14838, et seq., a bid preference of five percent (5%) is available to a responsive non-small business claiming no less than twenty-five percent (25%), Small Business/Micro Business (SB/MB) subcontractor participation with one or more SB/MB enterprises. This preference is considered only if the tentative low bidder is not a certified SB/MB.

In granting the Non-Small Business Preference, no bid price will be reduced by more than $50,000. This preference cost adjustment is for bid evaluation purposes only and does not alter the actual cost offered by the bidder.

A non-small business is defined as a responsive/responsible bidder that is not certified by the DGS OSDS as a SB/MB enterprise.

To be eligible for the non-small business preference, the business prime vendor must complete and submit the Non-Small Business Preference Request and Subcontractor Acknowledgement form (OBS 555) with their bid proposal.

XIX. NONPROFIT VETERAN SERVICE AGENCY (NVSA) SMALL BUSINESS

PREFERENCE

Pursuant to Military and Veteran Code Section 999.50 et seq., Nonprofit Veteran Service Agencies (NVSAs) claiming Small/Micro Business preference and verified as such in the relevant category or business type, will be granted a preference of five percent (5%) of the lowest responsive bid, if the lowest responsive bid is submitted by a bidder not certified as a Small/Micro Business.

In granting Small/Micro Business preference to NVSAs, no bid will be reduced by more than $50,000. The preference cost adjustment is for computation purposes only and does not alter the actual cost offered by the bidder.

To be eligible for the NVSA Small/Micro Business Preference, the business concern must:

1. request preference at the time of bid submission, and

2. must possess a valid certification prior to bid submission.

An SB/NVSA is not subject to the same standards as other certified Small/Micro businesses. SB/NVSA standards are identified in Military and Veterans Code Section 999.51(a) (3).

XX. IDENTIFICATION OF CONTRACTORS, SUBCONTRACTORS, CONSULTANTS:

SMALL/MICRO BUSINESS AND DVBES

CDCR must identify all contractors, subcontractors, and consultants who will provide labor or render services in the performance of this Agreement and further identify whether any of the listed subcontractors and consultants are a certified Small/Micro business, or a certified DVBE. Therefore, the bidder must complete a Bidder Declaration (GSPD-05-105). If any changes occur in the submitted original GSPD-05- 105, the Contractor shall notify the Office of Business Services (OBS), in writing within ten (10) working days of those changes, including any changes to Small/Micro business or DVBE status.

CDCR asks that you encourage any subcontractor(s) and/or consultant(s) not currently certified as a Small/Micro business or DVBE that may meet the certification requirements specified herein to become certified through the DGS, OSDS. Please provide those subcontractor(s)/consultant(s) the OSDS contact and certification information provided above.

If you are a certified Small/Micro business enterprise and fail to complete the Prime Contractor information of the CDCR Bidder Acknowledgement/Certification form (OBS 300), your business shall be classified as a large business, which will preclude your bid from receiving the five percent (5%) Small/Micro business preference and can cause incorrect reporting of Small/Micro business and large business participation by CDCR.

If you are a certified DVBE and fail to specify that information on the CDCR Bidder Acknowledgement/Certification form, (OBS 300) your business shall be classified as a large business, which will preclude your bid from receiving any range of the DVBE incentive and cause incorrect reporting of DVBE participation by CDCR.

XXI. BIDDER PROVIDING FACILITY(IES)

Bidders providing facility(ies) for their services must specify the complete address(es) of the facility(ies) where the services will be performed in the appropriate section on the Bidder Acknowledgement/Certification form (OBS 300) in the spaces provided.

The bidder hereby authorizes the State to insert the bidder’s facility(ies) as listed in the CDCR Bidder Acknowledgement/Certification form (OBS 300) into the contract Exhibit A Scope of Work.

Bidder Acknowledgement/Certification (OBS 300) Bid No. 6000001960 California Department of Corrections and Rehabilitation (CDCR)

The bidder hereby agrees to provide all labor, materials, supplies, licenses, permits, equipment and transportation necessary to perform all services required for the foregoing titled work in accordance with the Scope of Work, all Terms and Conditions, Disabled Veteran Business Enterprise (DVBE) requirements, if applicable, and such addenda thereto as may be issued before the public bid opening date, at the rates set forth by the bidder in Exhibit B-1, Rate Sheet. Exhibit B-1 Rate Sheet must be submitted with this Bidder Acknowledgement/Certification form.

Exhibit B-1 Rate Sheet shall remain in force for the stated term of this Agreement and shall include every item of expense, direct and indirect, including any taxes incidental to the specified rates.

By virtue of submitting this bid, the undersigned is accepting the terms and conditions expressed in this IFB. Any and all services performed outside the scope of this Agreement shall be at the sole risk and expense of the bidder.

COMPANY NAME:

STREET ADDRESS: P.O. BOX:

CITY, STATE AND ZIP CODE: CITY, STATE AND ZIP CODE:

TELEPHONE NUMBER: FAX NUMBER:

FEDERAL ID or SOCIAL SECURITY NUMBER: E-MAIL ADDRESS:

TAX STATUS [ ] Individual/Sole Proprietor [ ] Estate or Trust [ ] Partnership

[ ] Corporation (State in which incorporated _______) [ ] Other: ______________________

By signing this document, I CERTIFY UNDER PENALTY OF PERJURY, that I am duly authorized to legally bind the prospective proposer/bidder to the requirements of this bid document. This certification is made under the laws of the State of California.

PRINT NAME AND TITLE OF AUTHORIZED REPRESENTATIVE

SIGNATURE OF AUTHORIZED REPRESENTATIVE: DATE:

Bidding Preferences Claimed (Check only the preferences claimed) Preferences: Certification Number/Expiration Date DGS certified Small Business

DGS certified Micro Business

Non-Small Business Subcontractor Preference (committing use of 25% or more of DGS certified Small/Micro Business Subcontractors) include the OBS 555

DGS certified Disabled Veteran Business Enterprise

DVBE Incentive requested by bidder (include the completed OBS 554 with bid) NVSA preference request TACPA Attach all applicable forms

Bidder Providing Facility(ies) If the bidder is supplying the facility(ies) for services, please specify the complete address(es) of the facility(ies) where services will be provided (use additional sheets if necessary). The bidder hereby authorizes the State to insert the bidder’s facility(ies) listed below into the Exhibit A Scope of Work.

Street Address, City, State, Zip Code

Street Address, City, State, Zip Code

BID SUBMITTAL CHECKLIST

IFB No. 6000001960

Use this checklist to ensure that the documents identified below are included in your company’s bid package. Place a check mark or “X” next to each document being submitted to the State. Failure to submit these documents may be cause for rejection of your bid. This checklist should also be returned with your bid.

A complete bid will consist of the documents identified below.

NOTE TO BIDDER: The company name identified on all documents submitted to the State (e.g., licenses, permits, certifications) must be identical to the company name written on the Bidder Acknowledgement/Certification (OBS 300). Failure to comply may cause delays in the award or result in the rejection of your bid.

_____ Bid Submittal Checklist (this checklist)

_____ Bidder Acknowledgement/Certification (OBS 300)

_____ Rate Sheet (Exhibit B-1)

_____ Copy of Contractor Certification Clauses (CCC)

The CCC can be found on the Internet at http://www.ols.dgs.ca.gov/standard+language. The first page must be signed and submitted prior to the award of the contract, but is not required if the bidder has submitted this form to the awarding agency within the last three (3) years.

_____ Original Payee Data Record (STD 204)

____ Non-Small Business Preference Request and Subcontractor Acknowledgement (OBS 555), if applicable

_____ Darfur Contracting Act (OBS 1500)

_____ Copy of valid California city or county business license (if applicable) or, if a corporation located within the State of California, incorporation documents or letter from the Secretary of State or, if not a California business, an affidavit that business is in good standing with the state, province, or country in which business is headquartered.

_____ Copy of valid “C-11” California State License Board specialty license

OR,

_____ Copy of valid “B” license with a subcontractor who possesses the required specialty license

_____ Copies of factory training or letters of reference for a minimum of one (1) service technician. (See

Scope of Work, Section 3. Qualifications.)

_____ GSPD-05-105 Bidder Declaration

_____ STD 843 DVBE Declaration, if applicable

_____ DVBE Bid Incentive Request and Acknowledgement (OBS 554), if applicable

NOTE TO BIDDER: In addition to the above, the Contractor shall furnish the following to CDCR upon award.

_____ Copy of Commercial General Liability

_____ Copy of Automobile Insurance Certificate

_____ Copy of Worker’s Compensation

STANDARD AGREEMENT

STD 213 (Rev 06/03) AGREEMENT NUMBER

REGISTRATION NUMBER

1. This Agreement is entered into between the State Agency and the Contractor named below:

STATE AGENCY'S NAME

CONTRACTOR'S NAME

2. The term of this through

Agreement is:

3. The maximum amount $ of this Agreement is:

4. The parties agree to comply with the terms and conditions of the following exhibits which are by this reference made a part of the Agreement.

Exhibit A – Scope of Work page(s)

Exhibit B – Budget Detail and Payment Provisions page(s)

Exhibit C* – General Terms and Conditions Check mark one item below as Exhibit D:

Exhibit - D Special Terms and Conditions (Attached hereto as part of this agreement) page(s) Exhibit - D* Special Terms and Conditions Exhibit E – Additional Provisions page(s)

Items shown with an Asterisk (*), are hereby incorporated by reference and made part of this agreement as if attached hereto.

These documents can be viewed at www.ols.dgs.ca.gov/Standard+Language

IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

CONTRACTOR California Department of General Services Use Only

CONTRACTOR’S NAME (if other than an individual, state whether a corporation, partnership, etc.)

BY (Authorized Signature)

DATE SIGNED(Do not type)

PRINTED NAME AND TITLE OF PERSON SIGNING

ADDRESS

AGENCY NAME

BY (Authorized Signature)

DATE SIGNED(Do not type)

PRINTED NAME AND TITLE OF PERSON SIGNING Exempt per:

ADDRESS

SAMPLE

TBB Bid Number 6000001960 California Department Of Corrections And Rehabilitation (CDCR) Exhibit A Scope Of Work

1. INTRODUCTION TO SERVICES

The Contractor shall furnish all labor, including travel and per diem, materials, parts, tools, non-consumable supplies, transportation, equipment, permits, licenses, and every other item of expense necessary, to perform maintenance, inspection, and repair, on seven (7) vertical wheel chair lifts for the California Department of Corrections and Rehabilitation, California Rehabilitation Center (CRC), 5th Street and Western Avenue, Norco, California, 92860.

Service shall be applicable for the equipment listed in the Exhibit A-1 (Equipment List). The State reserves the right to add equipment similar to the equipment listed on the Exhibit A-1, Equipment List, established at the commencement of this contract and to delete equipment that has become obsolete. Additional equipment will be serviced at the unit rates specified herein.

The Contractor will be notified in writing, quarterly by the Contract Liaison if the equipment has been added and/or removed from the list.

The Contractor must provide a list of technicians who are to provide services to the Institution prior to commencement of services.

All jobsite clean up shall be the responsibility of the Contractor.

Services shall be performed during the business hours of 7:30 a.m. to 3:00 p.m., Monday through Friday, excluding State holidays and weekends.

2. LICENSE REQUIREMENT

Contractor must possess a valid “C-11” California Contractors State License Board specialty license or a “B” license with a subcontractor who possesses the required specialty license.

3. QUALIFICATIONS

The Contractor shall provide a minimum of one (1) service technician who has either:

a. Been factory trained on the equipment specified herein. The Contractor must provide the

State with proof of the required training of the service technicians providing services under this Agreement.

Or

b. At least three (3) consecutive years of experience in maintain and repairing the equipment specified herein. The Contractor must provide the State with a minimum of three (3) letters of professional (not personal) reference for at least three (3) consecutive years of experience in maintaining and repairing the equipment specified, for each of the service technicians providing services under this Agreement. The letters must include the following:

Technician’s name.

Type of equipment serviced by model and make.

Dates that services were provided.

Verification that the service was satisfactory.

Current telephone number and address of person giving the reference.

Only qualified service technicians shall perform services. Apprentices or trainees are not acceptable.

4. ANNUAL SAFETY INSPECTIONS (Once-A-Year)

The Contractor shall perform once-a-year safety inspection(s) of equipment specified herein.

Inspection(s) will be performed during the month of June. Specific dates and times will be as scheduled by the Contract Liaison, or designee.

Testing of all safety devices, governors, and all required testing by the current edition, California State Administrative Code for Elevators, shall be done at regular intervals not less than once a year. The tests shall be witnessed by an authorized representative of the Division of Industrial Safety. The tests shall be load tests and any defects that may be found in testing and examining the safety devices shall be corrected.

Vertical Wheel Chair Lifts provided with fire service, derailment devices, seismic switches or other special circuitries shall be checked annually to make certain that these devices are operating correctly and as intended. The Contractor should advise the Contract Liaison, or designee, at least one week in advance of these tests so that an inspector can accompany the mechanic.

The Contractor shall create a form per wheel chair lift describing the safety test, and deliver a signed copy to the Contract Liaison, or designee, after a successful test has been conducted.

This form will also describe any malfunctions along with any corrective action taken.

Fire service test shall include testing of each product of the combustion detectors.

5. PREVENTATIVE MAINTENANCE

The Contractor shall perform monthly maintenance services as specified herein and as necessary to maintain the optimum level of efficiency for each specified piece of equipment.

Services shall include, as applicable, but not be limited to: cleaning, oiling, lubrication, adjustment, calibration, alignment, timing, replacement of any filters, and operational testing of each piece of equipment, furnishing all necessary lubricants, cleaning supplies, filters, and testing equipment, and providing any necessary repairs and parts replacement. Any parts requiring replacement will be replaced in accordance with the Parts Replacement section specified herein.

Maintenance of an adequate safety factor as designated by the State Elevator Inspector shall be performed as required and directed. The Contractor shall repair and or replace all electrical wiring and conductors extending to the vertical wheel chair lifts/stair climbers from the mainline switch in the machine room and outlets in the hoist ways. The main line switch, except fuses for the same, is excluded.

The Contractor will keep guide rails clean and properly lubricated. When roller type guides are involved no rail lubrication shall be used. When necessary, the Contractor shall renew guide shoe gibs or rollers as required to insure smooth and quiet operations. All oil reservoirs shall be kept properly sealed to prevent leakage.

The Contractor will keep the exterior of the machinery, and any other parts of the equipment subject to rust, properly painted and presentable at all times. The motor winding and controller coils are to be periodically treated with proper insulation compound. Equipment shall be kept clean at all times.

The Contractor shall not be required to make renewals or repairs necessitated by reason of negligence or misuse of the equipment by persons other than the Contractor, their representative, and employees. The Contractor shall not be required under this agreement, to install new attachments as may be recommended or directed by insurance companies or by Federal, State, municipal or other governmental authorities.

6. PERFORMANCE

The Contractor shall maintain the original contract speed in feet per minute, the original performance time including acceleration and retardation as designed by the installing stair climbing company and shall perform the necessary adjustment as required to maintain the limits of applicable codes.

Any services performed by the Contractor are to be inspected by the CDCR after completion. The CDCR is solely responsible for determining acceptability of the work performed and the operability of the equipment.

7. PREVENTATIVE MAINTENANCE SCHEDULE

The Contractor agrees to provide monthly preventative maintenance services for the equipment specified in Exhibit A-1, Equipment List, for a minimum of one (1) hour per month per vertical wheel chair lift. Dates of service will be as provided by the Contract Liaison upon approval of the contract. Services shall be performed during normal business hours 7:30 a.m. to 3:00 p.m., Monday through Friday, State holidays and weekends excluded. The Contractor agrees to provide the requested services on the dates agreed upon by the State or within two (2) working days. The State reserves the right to request additional maintenance services at the Contractor's rate as specified in Exhibit B-1, Rate Sheet, or to decrease the scheduled number of services, should equipment be added or old equipment become obsolete.

8. WIRING AND CONSTRUCTION PRINTS

All wiring diagrams for the elevator system covered under this contract are the property of the CDCR and are to remain on the premises with the CRC Plant Operations Staff.

NOTE: NO ALTERATIONS SHALL BE MADE TO EXISTING CONTROLS WITHOUT PRIOR

APPROVAL FROM THE CONTRACT LIAISON. ANY ALTERATIONS PERFORMED MUST BE

NOTED ON THE PLANS OF THAT ELEVATOR. THE PLANS ARE THE PROPERTY OF THE

CDCR AND ARE TO REMAIN ON THE PREMISES AT ALL TIMES.

9. JOB MATERIALS INVENTORY

The Contractor shall keep an adequate supply of parts bearing the identification of the original manufacturer of the elevator equipment, those parts being contacts, switch parts, coils, conductors, springs, holders, resisters, relays, lamps, condensers, tubes, transformers, printed circuit boards, components, car and hall buttons, fuses, and other parts which are required for prompt replacement, together with an adequate supply of lubricants and wiping rags.

Material articles, and equipment furnished by the Contractor for incorporation into the work shall be new. When the contract requires that materials, articles, or equipment be furnished but the quality of kind thereof is not specified, the Contractor shall furnish materials, articles, or equipment at least equal to the quality, or both, of similar materials, articles, or equipment which are specified.

Should any portion of the work done or any materials, articles, or equipment delivered fail to comply with the requirements of the contract, such work material, article or equipment shall be rejected in writing and shall immediately be made satisfactory to the CDCR at no additional expense. Any materials, articles, or equipment which is rejected shall immediately be removed from the premises at the expense of the Contractor.

10. CONTRACT LIAISON

The CDCR’s Contract Liaison for this contract shall be the Correctional Plant Manager. The Contract Liaison or designee shall be solely responsible for determining acceptability of the quality, operability, and satisfactory completion of any services provided by the Contractor.

11. PAYMENT

The State agrees to pay the Contractor monthly in arrears the amounts indicated in the Exhibit B-1, Rate Sheet.

There will be no additional compensation for any time involved with getting into or out of the institution.

12. REPAIR SERVICE

The Contractor shall provide unlimited visits for any repairs requested or necessary to keep the equipment fully operational. Repair services that are not provided during regularly scheduled preventative maintenance visits or not covered by the Guarantee section of the Scope of Services, shall be paid by the CDCR at the Contractor’s Hourly Rate as specified in Exhibit B-1, Rate Sheet. Any parts requiring replacement will be replaced in accordance with the Parts Replacement section. Repair services will be provided upon telephone request from the Contract Liaison or designee. The Contractor shall respond to requests for repair service within eight (8) hours. The Contractor shall make every effort to perform repair services Monday through Friday, between 7:00 a.m. and 3:00 p.m., excluding State Holidays. The State may, at its discretion, allow access to the equipment during non-business hours when necessary. Non-emergency repair services performed outside of normal business hours as specified herein must be approved in advance in writing by the Contract Liaison or designee

The Contractor shall make every attempt to complete repairs the same working day. Unless the repair requires part(s) that must be ordered, no repair shall take longer than five (5) working days to complete. When a delay in repair will occur due to part(s) that must be ordered, written notification must be presented to the Contract Liaison or designee immediately.

13. EMERGENCY REPAIR SERVICE

The Contractor shall provide any necessary emergency repairs upon request from the Contract Liaison. The Contractor must respond to requests for emergency repair within two (2) hours, or in the case of trapped passengers, within one (1) hour of telephone notification by the Contract Liaison. When possible, emergency repairs will be performed during normal business hours.

The CDCR may, at its discretion, allow access to the equipment during non-business hours when necessary.

Emergency services provided by the Contractor, shall be charged at the Contractor’s Emergency Call Hourly Rate, as specified in Exhibit B-1, Rate Sheet. Any notification of delay is submitted to the Contract Liaison immediately upon diagnosis of equipment deficiency. Any parts requiring replacement will be replaced in accordance with the Parts Replacement section specified herein.

14. PARTS REPLACEMENT

This agreement will include replacement of any part that becomes worn or inoperable, or that otherwise affects the equipment's operability in any way. A published price list for parts shall be submitted with the Contractor's invoice to the CDCR. The Contractor shall notify the Contract Liaison, or designee prior to ordering and/or installing the part. A written estimate of the required part(s) shall be submitted in writing to the Contract Liaison, or designee and approved before replacement. All replacement parts will be invoiced at the listed rates, which shall include a 10% discount, plus sales tax, and paid in arrears.

Parts replaced by the Contractor under this agreement shall be new, factory manufactured, or of equivalent quality. The Contractor agrees to maintain an adequate supply and/or be able to obtain within a reasonable amount of time, any necessary replacement parts in order to perform repairs and maintenance in a timely manner. Consumables and other supply items are hereby excluded. Any parts that have been replaced become the property of the CDCR.

15. CALL BACK SERVICES

Should the Contractor fail to provide any of the specified services in the prescribed manner, the State may call the Contractor to provide services within four (4) hours, unless otherwise specified, at no additional cost to the State.

16. DOCUMENTATION REQUIREMENTS

After completion of service, the Contractor shall submit a complete report to the Contract Liaison, or designee of the service provided including any necessary repairs. The report shall include:

equipment repaired, date of service, description of service provided, including replacement of any worn parts, name and signature of service technician, location of equipment, equipment make, model and serial number, description of any noted deficiencies and suggested corrective action, total labor hours expended, and signature of the CDCR employee certifying indicated services were performed.

17. EXCLUSIONS

Services provided under this agreement do not include maintenance of accessories, attachments, machines or other devices not specified herein.