00 2113 Instructions to Bidders 23-34.pdf

Comm. No. 23-34 02 2113 - 1 INSTRUCTIONS TO BIDDERS

SECTION 00 2113

INSTRUCTIONS TO BIDDERS

INVITATION

1.01 BID SUBMISSION

A. Bids signed, executed, and dated will be received at the Administrative Offices of Smyth County Public Schools at 121 Bagley Circle, Suite 300, Marion, VA 24354 before 2:00 p.m. local standard time on the 25th day of January, 2024.

B. Offers submitted after the above time shall be returned to the bidder unopened.

C. Submit required Supplements to Bid Forms within 48 hours after closing time for receiving bids.

D. Submit names of all sub-contractors within 3 business days of bid opening.

E. Offers will be opened publicly immediately after the time for receipt of bids.

F. Amendments to the submitted offer will be permitted if received in writing prior to bid closing and if endorsed by the same party or parties who signed and sealed the offer.

1.02 INTENT

A. The intent of this Bid request is to obtain an offer to perform work to complete the construction of a new greenhouse at Marion Senior High School in Smyth County, Virginia for a Stipulated Sum contract, in accordance with the Contract Documents.

1.03 WORK IDENTIFIED IN THE CONTRACT DOCUMENTS

A. Work of this proposed Contract comprises building construction, including general construction Work.

B. Location of the work: Marion Senior High School at 848 Stage Street, Marion, VA 24354

1.04 CONTRACT TIME

A. Perform the Work within the time stated in Section 01 1000 – Summary of the Work.

BID DOCUMENTS AND CONTRACT DOCUMENTS

2.01 DEFINITIONS

A. Bid Documents: Contract Documents supplemented with Invitation To Bid, Instructions to Bidders, Information Available to Bidders, Bid Form Supplements To Bid Forms and Appendices identified.

B. Contract Documents: Drawings and Specifications prepared for the project by 5 Design, LLC and its consultants, dated December 14, 2023. including issued Addenda.

C. Bid, Offer, or Bidding: Act of submitting an offer.

D. Bid Amount: Monetary sum identified by the Bidder in the Bid Form.

2.02 AVAILABILITY

A. Bid Documents may be obtained by contacting the Architect, 5 Design, LLC at 540-230-2619 or jd@5designarchitecture.com.

1. Bid Documents can be obtained by general contract and subcontract bidders upon receipt of a non-refundable payment, by company or certified check, in the amount of $400.00 for each set.

2. Bid Documents may also be obtained in electronic PDF format free of charge.

B. Bid Documents are made available only for the purpose of obtaining offers for this project.

Their use does not grant a license for other purposes.

2.03 EXAMINATION

A. Upon receipt of Bid Documents verify that documents are complete. Notify the Architect should the documents be incomplete.

B. Immediately notify the Architect upon finding discrepancies or omissions in the Bid Documents.

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2.04 INQUIRIES/ADDENDA

A. Direct questions to 5 Design, LLC c/o J.D. Price, email; jd@5designarchitecture.com, with copy to chad@5designarchitecture.com.

B. Addenda may be issued during the bidding period. All Addenda become part of the Contract Documents. Include resultant costs in the Bid Amount. Bidders are solely responsible for checking eVA and/or the Smyth County, VA Public Schools website for addenda at:

https://www.scsb.org/apps/pages/index.jsp?uREC_ID=1652282&type=d&pREC_ID=1797645

C. Verbal answers are not binding on any party.

D. Clarifications requested by bidders must be in writing not less than 2 business days before date set for receipt of bids. The reply will be in the form of an Addendum, which will be posted to eVA and/or the Smyth County, VA Public Schools website.

E. Addenda may be published up to 24 hours prior to bid time.

2.05 PRODUCT/ASSEMBLY/SYSTEM SUBSTITUTIONS

A. Substitute products, assemblies, or systems will NOT BE CONSIDERED PRIOR TO BID.

B. See Section 01 6000 - Product Requirements for additional requirements.

SITE ASSESSMENT

3.01 PREBID CONFERENCE

A. There will be no pre-bid conference. Bidders are encouraged to examine the site at

Marion Senior High School prior to submitting a bid. Contact Allen Asbury, Facilities and Energy Manager, at 276-780-6513. All visitors are required to check in at the main office at Marion Senior High School.

BID SUBMISSION

4.01 SUBMISSION PROCEDURE

A. Bidders shall be solely responsible for the delivery of their bids in the manner and time prescribed.

B. Submit one copy of the executed offer on the Bid Forms provided, signed and sealed with the required security in a closed opaque envelope, clearly identified with bidder's name, project name and Owner's name on the outside.

C. Improperly completed information or irregularities in bid bond, etc. may be cause not to open the Bid Form envelope and declare the bid invalid or informal.

4.02 BID INELIGIBILITY

A. Bids that are unsigned, improperly signed or sealed, conditional, illegible, obscure, contain arithmetical errors, erasures, alterations, or irregularities of any kind, may at the discretion of the Owner, be declared unacceptable.

B. Failure to provide security deposit, bonding or insurance requirements may, at the discretion of Owner, invalidate the bid.

BID ENCLOSURES/REQUIREMENTS

5.01 SECURITY DEPOSIT

A. Bids shall be accompanied by a security deposit by one of the following:

1. Bid Bond of a sum no less than 5 percent of the Bid Amount on AIA A310 Bid Bond Form or

2. Certified Check of a sum not less than 5 percent of the Bid Amount

B. Security Deposit shall be based on the total Bid Amount, including Alternates, Allowances, etc.

C. Endorse the Bid Bond in the name of the Owner as obligee, signed and sealed by the principal (Contractor) and surety or endorse the certified check in the name of the Owner.

D. The security deposit will be returned after delivery to the Owner of the required Performance and Payment Bond(s) by the accepted bidder.

E. Include the cost of bid security in the Bid Amount.

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F. After a bid has been accepted, all securities will be returned to the respective bidders and other requested enclosures.

G. If no contract is awarded, all security deposits will be returned.

5.02 PERFORMANCE ASSURANCE

A. Accepted Bidder: With signed contract, provide Performance and Payment bond(s) as described in 00 7300 - Supplementary Conditions.

B. Include the cost of performance assurance bonds in the Bid Amount.

5.03 INSURANCE

A. Provide an executed "Undertaking of Insurance" on a standard form provided by the insurance company stating their intention to provide insurance to the bidder in accordance with the insurance requirements of the Contract Documents.

OFFER ACCEPTANCE/REJECTION

6.01 DURATION OF OFFER

A. Bids shall remain open to acceptance and shall be irrevocable for a period of sixty (60) days after the bid closing date.

6.02 ACCEPTANCE OF OFFER

A. Owner reserves the right to accept or reject any or all offers.

B. After acceptance by Owner, Architect on behalf of Owner, will issue to the successful bidder, a written letter of Intent to Award a Contract for Construction.

C. After acceptance of an offer, the Owner intends to enter into an agreement with the successful proposer. The agreement shall be the AIA A101, 2017 Edition, with modifications mutually acceptable to Owner and Contractor.

END OF SECTION