00 21 20- Basis of Award_Phase Two - W912DS25RA020.pdf

1.0 OVERVIEW

This is the Second Phase of a Two-Phase solicitation, in accordance with FAR 36.3, for all work described in this solicitation. Only Offerors who were determined to be among the (up to 5) most highly qualified firms from Phase One proposal evaluations are invited to submit Phase Two proposals. The Government will evaluate Phase Two proposals in accordance with the criteria described herein, and award a firm fixed price contract to the responsible Offeror, whose proposal conforms to all the terms and conditions of the solicitation and whose proposal is the best value trade-off (BVTO), to the Government from both the Phase one and Phase Two proposal evaluations.

2.0 BASIS OF AWARD

This is a Best Value Trade Off procurement where the Source Selection Authority will award a firm fixed price contract to the responsible Offeror whose proposal the Source Selection Authority has determined conforms to the solicitation, is fair and reasonable, and offers the best overall value to the Government, considering all non-price factors described herein, and price.

For purposes of trade-off, the Phase One Factor 1 and Factor 2 ratings and supporting rationale will be carried over to Phase Two. Offerors should not provide any Factor 1 or Factor 2 information in their Phase Two proposal submission. For purposes of trade-off, all non-price Factors 1-3 when combined are approximately equal in importance to price Factor 4. Factor 2, Past Performance, is the most important non-price factor. Technical Factors 1 and 3 are of equal importance to each other and are less important than Factor 2. The intent of this solicitation is to obtain the best value for the Government. After the Government individually evaluates and rates each proposal, the Source Selection Authority will compare proposals to determine which proposal represents the best value to the Government.

The price used in the trade-off analysis shall be the total amount for the base items and optional items. The trade-off analysis will be conducted based on an evaluation of all factors, including price, and a best value proposal will be determined. The Government reserves the right to accept other than the lowest priced offer or to reject all offers. The Government will not award a contract to an Offeror whose proposal contains a deficiency, as defined in FAR 15.001. If there is a lower priced conforming offer(s), the SSA must determine that the added value of a more expensive proposal (within an acceptable range) would justify award to that Offeror. The Construction Cost Limit (CCL) for the base items contract award amount for design and construction shall not exceed $7,400,000 for this project. Offerors are under no obligation to approach this amount.

3.0 GENERAL INSTRUCTIONS AND PROPOSAL SUBMISSION REQUIREMENTS

3.1 Who May Submit – Phase Two is limited to those determined to be the (up to 5) most highly qualified firms from the Phase One proposal evaluations.

3.2 Prospective Offerors should submit inquiries by following the instructions outlined in the “Offeror Inquiries” section via the bidder inquiry process.

Include the solicitation number, and project title with any questions/clarifications. Questions must be received by this office not later than 7 calendar days prior to the date set for receipt of offers.

TELEPHONE INQUIRIES WILL NOT BE ACCEPTED.

Oral explanations or instructions are not binding. Any information given to an Offeror which impacts the solicitation and/or offer will be given in the form of a written amendment to the solicitation.

As this is a competitive negotiated acquisition, there is no public proposal opening and no information will be given out as to the number of Offerors or the results of the competition until award is made.

3.3 Phase Two Page Limit and Size of Printed Materials

Volume Tab Title Maximum Pages

1 A Factor 3: Proposed Contract Duration, Phasing and Summary Schedule

2 A Factor 4: Price (Standard Form 1442 & Contract Line Item Schedule)

No Page Limit

2 B Bid Guarantee No Page Limit 2 C Self-Performed Work No Page Limit 2 D Required Pre-Award Information No Page Limit 2 E Representations & Certifications No Page Limit

In order to effectively and equitably evaluate all proposals, the Contracting Officer/PCO must receive information sufficiently detailed to clearly address submission requirements as outlined below. Pages containing text shall be submitted electronically on standard 8-1/2 x 11-inch size paper. Schedules, Drawings and/or sketches may be submitted electronically on paper not exceeding 11 x 17-inch paper, (each 11 x 17 counts as two pages). Use of 'TAB' pages are encouraged to identify each section of the proposal and shall not count against proposal's total page count. Each page of text shall be minimally single spaced with a minimum 12-point font and one-inch margins all around. Any sheet with printed material (text or graphics) shall be considered a page, excluding dividers, cover sheets, letters of commitment, team agreements, and/or Joint Venture agreements. Each page of Volume I shall be numbered sequentially.

3.4 Proposal Requirements and Submission

Do not submit any material not required by this solicitation (such as company or system brochures).

Offerors must meet all technical portions (construction criteria) of the RFP. The fact that the technical specifications and the drawings are not evaluated factors during solicitation does not relieve the Offerors from meeting all technical, or other, requirements of the RFP.

The Government will not make assumptions concerning the intent, capabilities, or experiences of the Offerors. Clear identification of proposal details shall rest as sole responsibility of the Offeror.

Therefore the proposal shall meet the following basic requirements:

a. Proposals shall be typed and easy to read. Margins (1-inch) shall be clean and clear.

b. Proposals shall be organized, concise, and submitted in the volumes and in the order indicated herein. Volumes shall be clearly identified and tabbed. Each factor shall be described in a separate tabbed section.

c. Proposals must be sent in two separate volumes. Each volume shall be contained within a separate binder. Each volume shall be identified by the solicitation number, volume number, and name, address, and telephone number of the prime Offeror on the cover. Each volume shall contain a Table of Contents and include at the bottom left side of each page the volume and page number.

d. Offerors shall submit the Price Schedule in Volume II, which shall be completed in full including all options. Offerors may be required to provide complete cost and pricing data and certification or information other than cost or pricing data at a later date if needed to adequately evaluate price proposals.

e. Offerors shall submit a signed Offer (Standard Form 1442) in Volume II for this solicitation including verification of all amendments received.

f. Offerors are reminded that elaborate corporate marketing information, formatting, special reproduction techniques, and the like are not necessary. However, proposals shall completely and adequately address the requirements of this solicitation.

g. Failing to submit attachments or failing to properly complete the proposal, may result in rejection of the Offer without further evaluation. Therefore, Offerors are urged to follow instructions and contact the Contract Specialist if instructions are not understood.

3.5 Where to Submit – Proposals will be submitted in accordance with the solicitation.

4.0 PHASE TWO FACTORS FOR EVALUATION

1.1 VOLUME I PROPOSAL (TECHNICAL FACTORS)

Location Factor Number Description Relative Importance

PHASE 1 -

TAB A

FACTOR 1

Relevant Specialized Experience (Submitted in Phase One)

Factor 1 and Factor 3 are of equal importance, and each is less important than Factor 2

PHASE 1 -

TAB B

FACTOR 2

Past Performance (Submitted in Phase One)

Factor 2 is the most important non-price factor

PHASE 2 -

TAB A

FACTOR 3

Proposed Contract Duration, Phasing and Summary Schedule

Factor 1 and Factor 3 are of equal importance, and each is less important than Factor 2

1.2 VOLUME 2 – PRICE

Location Factor Number Description Relative Importance

Vol. 2 TAB A FACTOR 4 Price (Standard Form 1442 and Proposal Bid Schedules)

All non-price Factors (1-3) when combined are approximately equal in importance to price.

Vol. 2 TAB B Bid Guarantee

Vol. 2 TAB C Self-Performed Work

Vol. 2 TAB D Required Pre-Award Information

Vol. 2 TAB E Representations & Certifications

1.3 SUBMISSION REQUIREMENTS FOR FACTOR 3 – PROPOSED CONTRACT

DURATION, PHASING, AND SUMMARY SCHEDULE

Submit a summary level schedule for the Camp Buckner Phase IV Renovation. The schedule must be task oriented, indicating number of calendar days, after notice to proceed, by which milestones are to be achieved. Schedule pages must be legible on 11x17 sheets of paper. This summary schedule will, after contract award, be replaced with a project schedule as required by Section 01 32

01.00 10: Project Schedule. The length of the schedule can match the proposed contract duration but not exceed it. If it is shorter than the proposed contract duration, it is binding. The schedule at a minimum shall include the following activities.

i. Preconstruction Submittals

ii. Onsite Mobilization

iii. Site surveying and existing conditions field investigations and documentation

iv. Shop drawing completion

v. Material and equipment fabrication and procurement

vi. Material and equipment delivery to project site

vii. Excavation and Subgrade work

viii. Concrete work

ix. Building envelope construction with watertight completion milestone

x. Permanent Power construction with permanent power energized completion milestone

xi. HVAC construction and start-up

xii. Fire suppression installation and testing

xiii. Interior Construction

xiv. Landscaping and site reestablishment

xv. Fire Alarm installation and testing

xvi. Commissioning

xvii. Facility turnover to Government

xviii. Contract Closeout

Schedule submission shall include the following for each activity: activity duration, early start, early finish, late start and late finish, float, predecessors, and successors. This information can be provided in table format or graphically.

Schedule shall show inspection and turnover activities. The time to complete the project and turnover to the Government must consider the requirement for the Contractor's CQC completion inspection and the subsequent joint Contractor-Government turnover inspection.

Submit a narrative discussing the project’s critical path. The critical path shall be shown on the summary level schedule. Discuss critical path activities that have the greatest risk to project delivery. Discuss how your schedule mitigates those risks and what measures you will take to ensure the project is delivered on time. Submit a narrative discussing submittal procedures and linkage of submittal register to scheduled activities. In the narrative, discuss how the schedule accounts for management of the submittal process and lead time is reflected in the submittal register to meet activity early start date. Discuss internal procedures for preventing late submittal submission to minimize time growth. Identify any constraints on the schedule presented (i.e. labor or material availability, weather, permits, etc.). Consider seasonal constraints for certain work activities (such as concrete placement or roofing). Identify the potential long lead material procurement items.

Describe the time control capabilities and systems to be used to plan the project and how the schedule will be used to manage construction from notice to proceed to completion. Discuss internal procedures for handling delays to minimize time growth.

The narrative and summary schedule shall also discuss the preconstruction activities, long lead material procurement durations, anticipated durations of utility shut-downs, anticipated closures of roadways and parking, and building commissioning activities.

a. Evaluation Criteria

The Government will evaluate the strengths, weaknesses and any deficiencies in the narrative focused on logic, task duration and critical path. The Government will evaluate the firm’s understanding and the capability to execute the project as presented in the narrative required in the submission. Some additional specific evaluation considerations are listed below.

Schedule: The Government will evaluate the summary schedule for new construction and demolition.

The length of the schedule can match the proposed contract duration but not exceed it. If it is shorter than the proposed contract duration, it is binding. The Government will evaluate the schedule to assess the strength of understanding of the project scope, restrictions which must be considered in the schedule e.g., long lead items, etc. The Government will evaluate the strength of understanding of all elements required in the submission and the offeror's capability to schedule the complete project within the proposed contract duration and the realism of the schedule. A schedule that offers advantage(s) to the Government over one that merely indicates an adequate understanding of the scope, restrictions, major milestones and general understanding of the various events that can affect start and completion of construction may receive additional consideration.

Rating Guidelines for Factor 3

Combined Technical/Risk Rating Method

The combined technical/risk rating includes consideration of risk in conjunction with the strengths, weaknesses, uncertainties, and deficiencies in determining technical ratings.

Technical Assessment Ratings

Adjectival Rating Description

Outstanding Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths and risk of unsuccessful performance is low.

Good Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate.

Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Marginal Proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Unacceptable Proposal does not meet requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable. Proposal is unawardable.

The government will not award to an Offeror that receives an unacceptable rating in this factor.

5.0 VOLUME II PRICE PROPOSAL

5.1 GENERAL

Submit the Pro Forma information in a separate file labeled: “Volume 2 - Pro Forma Requirements.”

5.2 TAB A - PRICE (STANDARD FORM 1442 AND CONTRACT LINE ITEM

SCHEDULE)

Submission Requirements:

Submit the properly filled out and executed SF 1442, along with the CLIN Schedule, containing proposed line item and total pricing as well as the proposed contract duration. The base contract price plus option items will be the total evaluated price (TEP). This price will be used for the purpose of tradeoff.

Price Evaluation:

Price will not be rated or scored but will be evaluated for fairness and reasonableness through the use of a price analysis by the Price Evaluation Board (PEB). The PEB will also check for appearance of unbalanced line item prices. Offerors are cautioned to distribute direct costs, such as material, labor, equipment, subcontracts, etc. and to evenly distribute indirect costs, such as job overhead, home office overhead, bond, etc., to the appropriate contract line items. Both parties shall presume that field overhead costs through the proposed contract duration are inclusive in the offered price for the contract.

Supplemental Cost Breakdown. In the event of Discussions, the Government may request a cost breakdown of the Contract Line items in a separate file marked “Cost Breakdown Information”, in Excel format. If required, the Government will provide details for the preparation of the cost breakdown. This information is not an opportunity for an Offeror to revise its non-price or price proposal. If deemed necessary, the supplemental price breakdown information will be used to assist the Government in performing the price evaluations described above.

The Government reserves the right to accept other than the lowest priced offer or to reject all offers. The Government will not award a contract to an Offeror whose proposal contains a deficiency, as defined in FAR 15.001. If there is a lower priced, conforming offer(s), the Source Selection Authority must determine that the added value of a more expensive proposal (within an acceptable range) would justify award to that Offeror.

5.3 TAB B – BID GUARANTEE

Submission Requirements:

Submit the Bid Bond in accordance with the solicitation request for proposals. If the Offeror cannot provide a Bid Guarantee in accordance with FAR 52.228-1, the Offeror’s proposal may be rejected as ineligible for award.

Evaluation Requirements:

This item is not rated. The Government will review the Bid Bond for legal sufficiency. The Bond must be legally sufficient.

5.4 TAB C – SELF PERFORMED WORK

Submission Requirements:

The Firm shall confirm that it understands and that it shall perform the amount of work required to be self-performed, in accordance with the appropriate clause in Section 00 70 00 that applies to the contract performance.

Evaluation Requirements:

This item is not rated. In order to assure adequate interest in and supervision of all work, the Contractor shall be required to perform a significant part of the contract with its own forces. This public policy is expressed in various Statutes, as well as in the Federal Acquisition Regulations and in the Small Business Administration Code of Federal Regulations. The Firm must confirm that it understands the amount of work performed, based on the status of the firm, and that it will self-perform the required amount of work with its own forces. For purposes of these clauses, work that is performed off-site, such as factory fabrication or factory assembly of modules, or direct design work, may also be taken into account as self- performed work.

5.5 TAB D - REQUIRED PRE-AWARD INFORMATION

Submission Requirements:

Submit this information for the Source Selection Authority’s determination of Offeror responsibility, which includes, but is not limited to the following:

(1) A list of present commitments, including the dollar value thereof, and name of the organization under which the work is being performed. Include names and telephone numbers of personnel within each organization who are familiar with the prospective contractor’s performance.

(2) A certified statement listing; (1) each contract awarded within the preceding three month period exceeding $1,000,000.00 in value with a brief description of the contract; and (2) each contract awarded within the preceding three year period not already physically completed and exceeding $3,500,000.00 in value with a brief description of the contract.

(3) If the prospective contractor is a joint venture, each joint venture member will be required to submit the above defined certification.

One copy of the following information shall be provided:

(4) Proof of Financial Ability (Most recent financial statement covering assets and liabilities)

(5) Number of years the firm has been in business

(6) Name, address and telephone number of firm’s bonding company

(7) Information showing Offeror’s bond-ability for this project. Include the bond rate.

(8) Name, address and telephone numbers of two credit/trade references.

5.6 TAB E – REPRESENTATIONS & CERTIFICATIONS

SUBMISSION REQUIREMENTS: Confirm that the Offeror’s representations and certifications have been completed and also include hard copies under this Tab.

EVALUATION CRITERIA: The representations and certifications submitted under this tab and online will be reviewed to ensure the Offeror’s representations are consistent, accurate, and in accordance with regulation. It will not be rated.

In addition to the other proposal information, the Contracting Officer shall use this information in making an affirmative responsibility determination for award to the Successful Offeror, in accordance with FAR Part 9.