00 02 Invitation to Bid PS_100_RB2.pdf

Hudson Public Square-Rebid Invitation to Bid Starr Whitehouse Landscape Architects & Planners, PLLC ITB-1 BID SET September 25, 2026

INVITATION TO BID

The City of Hudson, New York, in partnership with Friends of the Public Square (FOPS) invites the submission of Sealed Bid Proposals from qualified Contractors to furnish materials and labor to complete the following project in accordance with the plans and specifications:

Public Square Renovation-Rebid Hudson, New York

Project No.237902 New York State Office of Parks, Recreation and Historic Preservation Project No. 2025-700 City of Hudson Department of Public Works

The project area is bound by North 7th Street, Warren Street, Columbia Street, and Park Place in the City of Hudson, New York. The project is funded in part by a grant from the NYS Office of Parks, Recreation and Historic Preservation through Title 9 of the Environmental Protection Act of 1993.

This work is to be bid under a SINGLE CONTRACT system covering the work of all trades under separate contracts as follows:

Contract No. 1 – General Construction

Sealed bid documents will be accepted until 12:00 PM (Noon) on December 2, 2026. Bids received after that time will be disqualified. Bids will be opened at 12:15 PM on December 2, 2026, and will be posted electronically on the online Planroom within 48 hours.

Sealed bid documents shall be addressed to: Mr. Robert Perry, DPW Superintendent, City of Hudson, Department of Public Works 520 Warren Street, Hudson, NY 12534

Each bid must be prepared and submitted in accordance with the Instructions to Bidders and must be accompanied by Bid Security in the form of a certified check, bank check, or bid bond in the amount defined in the “Information to Bidders.”

Any bid may be withdrawn without prejudice prior to the official bid submission time or any publicized postponement thereof.

OBTAINING AND VIEWING BID DOCUMENTS

The Bid Documents dated September 25, 2026, will be available for viewing and downloading on October 29th, 2026, via an online plan room. Prospective Bidders may electronically view and download an electronic copy of the Bid Documents at the Camelot Print & Copy Center's online Planroom at www.camelotplanroom.com. Prospective Bidders may order or otherwise print one hard copy for the purpose of preparing the Bid.

Prospective Bidders must be registered with The City of Hudson via Planroom to be invited to the Pre- Bid meeting, receive a list of other Plan Holders, receive Addenda or responses to pre-bid questions (RFIs), and submit a bid. Prospective Bidders are responsible for checking the online Planroom for Addenda, meeting invitations, and other bid-related announcements.

Starr Whitehouse Landscape Architects & Planners, PLLC ITB-2 BID SET September 25, 2026

PAPER BID DOCUMENTS

Hard copy sets and digital copies of the bid documents may be ordered directly from the designated printing house or the online Planroom, as indicated. Plans and specifications (paper and electronic copies) will remain the property of The City of Hudson and must be returned or destroyed by non-bidding and unsuccessful bidders within 30 business days after the award of the Contract or the rejection of the bids.

SITE VISITATION AND PRE-BID MEETING

Bidders are encouraged to visit the project site on their own before the pre-bid conferences. The area is a public park and is currently open to the public. The project is located at the intersection of North 7th Street and Warren Street, Hudson, NY 12534. There will be one pre-bid conference held via ZOOM (teleconference) and will be conducted by the City of Hudson and FOPS with the design team on the following date:

Prebid ZOOM conference (online teleconferencing)

November 6th, 2026, at 10:00 am.

Registered Plan Holders will receive an invitation to the Zoom Prebid meeting no less than 24 hours in advance of the meeting.

REQUESTS FOR INFORMATION

Requests for information, interpretation, and clarification shall be made to the Construction Manager, Austin Leonard, at Aleonard@po-eng.com, using the RFI form found in the BID Documents. Subject heading shall read: Public Square Renovation Pre-Bid RFI.

RFI submissions shall be submitted no later than November 11, 2026, at 5:00 PM.

RFI’s received after this date will not be processed.

Addenda addressing RFI’s will be issued to all registered Plan Holders by November 18, 2026, at 2:00 PM. Each Bidder is responsible for confirming receipt of all Addenda. Failure to do so shall not relieve the Bidder of his/her obligations under the submitted Bid.

In accordance with State Finance Law, Section 139j, the following City of Hudson staff member has been designated as the contact for this contract: Robert Perry, Superintendent, Department of Public Works, City of Hudson, New York. All technical & administrative questions should be directed to the Construction Manager, Austin Leonard, by email to Aleonard@po-eng.com and using the RFI form. Please note that contacting any other staff regarding this contract may be a violation of State Finance Law, Section 139j, resulting in a determination of contractor non-responsibility.

Preparation of Bids

Bids shall be prepared as set forth in the Information for Bidders, enclosed in a sealed envelope bearing on its face the name, address and phone number of the bidder and the title of the project.

Each bidder agrees to waive any claim it has or may have against the City of Hudson, Friend of the Public Square (FOPS), the Construction Manager, the Landscape Architect, and their mailto:Aleonard@po-eng.com mailto:Aleonard@po-eng.com

Starr Whitehouse Landscape Architects & Planners, PLLC ITB-3 BID SET September 25, 2026 respective employees, arising out of or in connection with the administration, evaluation or recommendation of any bid.

The City of Hudson, Construction Manager, FOPS, further reserves the right to disqualify bidders for any material failure to comply with the Information for Bidders and General, Supplementary, and Special Conditions. The City of Hudson and FOPS reserves the right to reject any or all bids and to waive any informalities or defects in such bid either before or after opening.

BID PACKAGE

Bid submissions must include a complete set of signed (and notarized where indicated) documents to be valid. Bid submissions with missing or incomplete information will be deemed ‘non-responsive’. Bid submissions must include the following:

• Form of Proposal

• Acknowledgment of receipt of Addenda.

• New York State Certifications:

o Certification regarding debarment, suspension, ineligibility, and outstanding debts o Non-collusive bidding certificate o Affirmation pursuant to NYS State Finance Law §139-j (3) and §139-j (6) (b) o Statement concerning authority to do business in the State of New York

Acknowledgment of the form of business

• The project is subject to Article 8 of the Labor Law and the following must be included in the Bid

Package: Digital Copy of the Certificate of Registration and Registration Number from the Contract Registry portal.

• Federal law certification

• Statement of Surety’s intent

• Either: Certification of compliance with the Iran Divestment Act (IDA)

Or: Declaration of Bidder’s inability to provide certification of compliance with the IDA

• NYS Vendor Responsibility Questionnaire, CCA-2

Attachment A – Completed Construction Contracts Attachment B – Uncompleted Construction Contracts Attachment C – Financial Information

• M/WBE Forms as applicable

• EO 177 Certification

• Bid Bond

BONDS

Bid Security: Each bidder must deposit with their bid security in the form outlined in the

"INFORMATION FOR BIDDERS".

Performance Bond: The successful bidder will be required to furnish a Performance Bond and a Labor and Material Bond in the statutory form of public bonds required by Sections 136 and 137 of the State Finance Law, each for 100% of the amount of the Contract.

No bidder may withdraw his/her bid within 45 business days after the date of the opening of bids.

Starr Whitehouse Landscape Architects & Planners, PLLC ITB-4 BID SET September 25, 2026

SCOPE OF WORK

The Contractor is responsible for visiting the site(s), attending pre-bid conference, reviewing all the drawings, specifications, and addenda to obtain a complete understanding of the entire work scope for the purpose of bidding.

GENERAL CONSTRUCTION CONTRACT: Value to be determined at the time of bid.

General Construction Contract (GC): A general description of the primary work elements is listed below for reference. Bidders are responsible for reviewing all the drawings, specifications, and addenda (that may be issued) to obtain a complete understanding of the entire work scope.

The Scope of Work includes all work indicated in the Contract Documents:

SCHEDULE OF VALUES

BASE BID:

1. General Conditions N.T.E. 4%, including mobilization and demobilization.

2. Selective Demolition, Removals & Salvaged Items

3. Tree Protection, Root Pinning & Erosion Control

4. Tree Removal (24”+ DBH) & Tree Pruning

5. New Water Service and Distribution (To new MH Only)

6. Primary & Secondary Electric Service and Distribution (New Service, Park Lighting)

7. LED Site Lighting (New & Relocated)

8. Earthwork – General Site Grading & Excavation

9. Granite & Bluestone Curbing, Edging, and Pillars

10. Granite, Bluestone, and Limestone Pavements

11. Rectangular Asphalt Block Pavement

12. Full Depth Asphalt with Chip Seal Pavement

13. Compacted Bluestone Screenings with Wood Edging

14. Veterans’ Memorial – Uplighting and Flagpole Uplighting

15. Veterans’ Memorial – Memorial Foundations and Flagpole

16. Site Furnishings (Central Park Settee Bench)

17. Miscellaneous signage, reset existing and new, supply and install Dog Waste Stations

18. Landscape Plantings, including topsoil and mulch

19. Topsoil, Amend and Seed, Lawn, existing and new

20. Site Restoration and Cleanup

BID ALTERNATE #1: HEX BLOCK IN LIEU OF CHIP SEAL PAVEMENT

1. Deduct: Chip Seal Pavement

2. Add: Hexagonal asphalt block pavement on asphaltic base

BID ALTERNATE #2: RESTORE AND RESET HISTORIC GRANITE CURB

1. Clean and cut to size existing historic perimeter curb; salvaged under removals;

stockpiled at the City of Hudson DPW yard.

2. Install sub-base and historic perimeter curb and Setee benches along Park Place.

Starr Whitehouse Landscape Architects & Planners, PLLC ITB-5 BID SET September 25, 2026

UNIT PRICES:

1. Restore and Reset Existing Granite Perimeter Curb-Linear Foot (LF)

2. Custom Granite Curb matching historic profile per linear foot (LF)

3. Concrete sidewalk removal and replacement per square foot (SF)

4. Asphalt block pavement per square foot (SF)

5. Stone screenings pavement with Aluminum edging per square foot (SF)

6. Bluestone brick pavement per square foot (SF)

7. Bluestone curb per linear foot (LF)

8. Seed lawn, amend, and aerate soil per square foot (SF)

SCOPE OF PROJECT WORK

This project shall be awarded as a single contract. Any bids submitted shall include all project work as described by the Contract Documents (Plans, Specifications, Addenda, Clarifications, Contract, etc.) for the Base-Bid, one project Add-Alternate, and eight Unit Prices. Some specific items of work, only as per indicated in the Contract Documents, shall be provided by others, including the City of Hudson, National Grid, and Keeler Precast Concrete. Keeler Precast Concrete will be assisting with the removal, restoration and resetting of the Veteran’s Memorial.

The intention of this project is to produce a complete and finished final product, whether or not any of the Add-Alternates are accepted. Bidders shall include all work described by the Contract Documents, and any costs and requirements normally associated with each item of work, including all labor, materials, tools, equipment, hardware, layout, coordination, UDIG NY utility locations, scheduling, sequencing, submittals, inspections, certifications, insurances, foreseeable minor field modifications, protection of all finished components and surfaces, cutting, patching, welding, grinding, boring, bracing, shoring, trucking, shipping, delivery, handling, hoisting, installation, erection, testing, balancing, adjustment, shims, anchorages, attachments, punch-list and completion of any incomplete items, final cleaning, and any applicable taxes, fees, etc.

BASE BID:

The Base Bid shall include all elements of work necessary to produce a complete project per the Contract Documents, including, but not limited to, the summarized line items as listed below.

1. General Conditions

a. Bidders shall include the costs of all items of work normally identified as

‘General Conditions’. Including, but not limited to, project management, required permits, safety and security fencing, safety and directional signage, worker toilet facilities, construction sign, coordination as required with the City of Hudson, Friends of the Public Square, Starr Whitehouse Landscape Architects, PLLC, Proper and O’Leary Engineering, dpc, M/E Engineering, and their authorized representatives, daily cleanup of the site including the legal disposal of any waste generated, etc.

Starr Whitehouse Landscape Architects & Planners, PLLC ITB-6 BID SET September 25, 2026

b. Provide ‘As-Built’ drawings of the locations of all utilities and systems installed.

Provide operations and maintenance information (O&M), owner training, and warranties for all elements of the work as required by the Construction Documents.

2. Mobilization / Demobilization

a. Mobilization shall include the installation and removal of ballasted safety and site security fencing. Site delivery and storage of materials, tools, and equipment necessary for the beginning of the work in proper sequence, layout of the work, etc. Bidders shall be responsible for the reasonable and necessary protection of people, property, vehicles, and adjacent structures from injury and damage during all project work operations.

b. At the end of the project, demobilization includes the removal of all unused materials, tools, and equipment not incorporated into the work. Also, the final cleaning of the entire site and all site elements to an acceptable condition per the Contract Documents.

3. Selective Demolition, Removals & Salvages

a. Selective demolition, removals, and salvage of site elements for reuse, as per the Contract Documents. This shall include coordination with the City of Hudson DPW on the removal of existing signage and posts, benches, existing fence around Veterans’ Memorial, existing asphaltic paving as indicated, electric utilities, etc.

b. Cutting and patching new and existing elements of the project, not part of electrical, plumbing, wastewater, and/or stormwater systems work, shall be included in this line item.

c. The demolition of the existing fountain basin will be conducted by the City of Hudson. The City will remove the fountain basin, and the Contractor will be responsible for backfilling the excavated area. It shall be assumed that the excavated depth to be backfilled by the contractor is 4’-0”. The backfill material shall consist of run-of-bank gravel, compacted in 12” lifts.

4. Tree Protection & Erosion Control

a. Furnish, install, and maintain tree protection and erosion control measures throughout the site, per the Contract Documents. This shall include protection of above-grade portions of trees from all construction activities and below-grade portions of trees within the Critical Root Zone (CRZ) as shown, including root pinning and pruning per the Contract Documents.

Starr Whitehouse Landscape Architects & Planners, PLLC ITB-7 BID SET September 25, 2026

b. Specified erosion control shall remain intact and in good condition for the duration of the project. Damaged or dislocated tree protection and erosion control shall be immediately repaired or replaced.

c. Protection from damage of any other project elements to remain (street clock, signal box, sidewalk, ‘peace post’, electric ground boxes, portions of existing hedge and other site landscaping elements to remain, etc.) shall be included.

d. Protection of the site, site elements to remain, and erosion control following work performed by others (City of Hudson, National Grid, and Keeler Precast Concrete, etc.) shall also be the responsibility of the General Contractor.

5. Tree Removals (24”+ DBH) / Tree Pruning

a. Removal of trees in poor health and planting of new canopy trees per the Construction Documents. Scope of work includes tree felling and selective pruning, per the Contract Documents, including large trees above 24” caliper.

This work also includes the complete removal and legal disposal of all wood not salvaged and debris from the site after felling and pruning.

b. Trunks of felled trees shall be cut into 8’ length rounds and supplied to the City of Hudson for use in other park projects.

c. All existing trees to remain shall have all dead wood and hanging limbs removed.

d. All tree work to be performed in coordination with the City of Hudson.

e. Stump removals shall be performed by the City of Hudson.

6. Water Service and Distribution

a. Furnish and install water line to new manhole for future drinking fountain and ornamental fountain. This shall include, but not be limited to the following:

b. Coordinate and perform wet tap of street main and excavation within the public right-of-way with the City of Hudson DPW.

c. Water line trenching, backfill, and compaction.

d. New 1” copper water service to existing street main with curb stop valve and box.

e. Service manhole including backflow preventer, pressure reducer, shutoff and drain valves, and all piping, fittings, connections, and valves serving this fixture.

7. Primary & Secondary Electric Service and Distribution

a. Furnish, install, and coordinate new electrical service conduit, wiring, pullboxes, and connections, including electrical service for the Veterans Memorial.

b. Provide grounding of all electrical systems per Code.

c. Provide all electrical controls for the project and make all electrical connections except for the new service meter, secondary cable, and new service connections, which are to be furnished and installed by National Grid.

Starr Whitehouse Landscape Architects & Planners, PLLC ITB-8

8. Light Fixture installation (New & Relocated)

a. Furnish, install, and coordinate new, relocated (install-only), site light fixtures, including footings, bases, and poles, conduit, fixture wiring, etc.

b. Install-only LED luminaires to be supplied by the City of Hudson.

c. Secondary site wiring and connections to primary electric street service to be furnished and installed by National Grid.

9. Earthwork – General Site Grading & Excavation

a. All earthwork, including but not limited to, shoring, hand, electric, pneumatic, and machine excavation, aeration, removals, new and reclaimed backfill, compaction, rough and fine grading.

b. Existing topsoil shall be removed and stockpiled (on or off-site), for reuse at the end of the project. The Contractor shall be responsible for stormwater and erosion control for all project materials stored off-site.

c. Installation of new water service structures including new manholes.

10. Granite & Bluestone Curbing, Edging and Pillars

a. Existing salvageable granite curbing, and granite pillars, are to be removed, salvaged, and stockpiled by the City of Hudson.

b. Contractor shall prep., excavate, and install subbase, concrete base, bed mortar, and related work necessary for installation of new granite curbing and for historic granite curbing should Alternate #2 be awarded.

c. Furnish and install new granite curbing to replace existing unsalvageable curbing and to achieve the total quantity of curbing as indicated in the Contract Documents.

d. Furnish and install new granite pillars at park entrances. Restore and reset two existing granite pillars from the Warren Street park entrance to the Park Place park entrance.

11. Chip Seal Pavement

a. Work includes, but is not limited to, prep., excavate, and install subbase, reinforced concrete base, binder course and tack coats, and all other related materials, accessories, and work required for a complete installation.

b. Furnish and install chip seal pavement, detailed and located as per the Construction Documents. The Base Bid shall include Chip Seal Pavement in the two radial paths, up to and including the transverse rectangular asphalt paver course as each path enters the central plaza from the street.

Starr Whitehouse Landscape Architects & Planners, PLLC ITB-9 BID SET September 25, 2026

12. Compacted Stone Screenings with Aluminum Edging

a. Work includes, but is not limited to, preparation (including root pinning and pruning), excavation, and installation of aggregate subbase and compacted stone screenings surface, detailed and located as per the Construction Documents.

b. Install aluminum edging, as per the contract specifications.

13. Veterans’ Memorial – Uplighting and Flagpole Provide all foundations, conduits, and lighting for uplighting of the memorial and uplighting and grounding of the flagpole. Restore flagpole, install new foundation and ground.

14. Veterans’ Memorial – Foundations and Flagpole

a. Remove, restore, and reset the existing aluminum flagpole, including the related foundation. Excavate and prepare the subbase, form and pour a reinforced concrete foundation, and backfill, in connection with relocating the Veterans’ monument to be removed, restored, and reset by others, as noted.

15. Plantings

a. Excavate and prepare holes for planting all shrubs and trees, located and detailed as per the Construction Documents.

b. Install compost-amended topsoil and top mulch after planting.

c. Water all plantings as directed in the Contract Documents.

d. Furnish and install steel edging borders throughout the project site as indicated.

e. Deduct Alt. Two canopy trees within a future access corridor to be determined in the field with the COH, LA, and Engineer of Record only if ADD ALT. 1 is not awarded.

16. Topsoil, Seed & Amend New and Existing Lawn Areas

a. Prepare the ground surface and install topsoil, grass seed, and mulched areas as per the Construction Documents.

b. Install ‘horticultural edge’ transition detail at applicable surface transitions, perennial planting bed along the rail corridor and around all trees, existing and proposed, with approved top mulch.

c. Water all lawn planting areas as directed in the Contract Documents.

17. Site Restoration and Cleanup

a. As separate from ‘Demobilization’, this item of work includes the final cleaning of all areas within the project limits, and any cleaning/restoration that may be required outside the project limits that was caused by the work of the project and/or contractor operations.

Starr Whitehouse Landscape Architects & Planners, PLLC ITB-10 BID SET September 25, 2026

b. Contractor to generate and submit for approval a project ‘punch list’ for all elements of the entire project to be reviewed and approved by the Construction Manager, and complete all these unfinished, unsatisfactory and/or non-compliant items of work on the punch list to produce a finished project per the Contract Documents.

BID ALTERNATES #1 & #2

The intention of this project is to produce a complete and finished final product, whether or not the Add-Alternate is accepted. Bidders shall include all work described by the Contract Documents related to this Add-Alternate, and any costs and requirements normally associated with each item of work, including all labor, materials, tools, equipment, hardware, layout, coordination, UDIG NY utility locations, scheduling, sequencing, submittals, inspections, certifications, insurances, foreseeable minor field modifications, protection of all finished components and surfaces, cutting, patching, welding, grinding, boring, bracing, shoring, trucking, shipping, delivery, handling, hoisting, installation, erection, testing, balancing, adjustment, shims, anchorages, attachments, punch-list and completion of any incomplete items, final cleaning, and any applicable taxes, fees, etc.

1. Procure and Install Asphalt Block Pavement in lieu of Chip Seal Pavement

(Alternate #1)

c. Contractor to furnish and install hexagonal and rectangular asphalt pavers, detailed and located as per the Construction Documents. The Base Bid shall include asphalt pavers in the two radial paths, up to and including the transverse rectangular asphalt paver course as each path enters the central plaza from the street, excluding the central crushed stone seating area.

a. Provide credit to the contract for the value of the Chip Seal Pavement.

2. Install Salvaged Perimeter Curb (Alternate #2)

a. Contractor to restore, clean, cut, and reinstall salvaged historic granite perimeter curbs for reinstallation on Park Place.

b. Install historic curb to include excavation and preparation of the setting bed.

c. Insall sub-base, pavers and Central Park Setee Benches along Park Place

Starr Whitehouse Landscape Architects & Planners, PLLC ITB-11

UNIT PRICES:

1. Restore and Reset Existing Granite Perimeter Curb-Linear Foot Total cost per linear foot to clean, cut, and reinstall the salvaged historic perimeter curb to fit into the proposed alignment on Park Place. Work shall include excavation and installation of the sub-base.

2. Custom Granite Perimeter Curb per linear foot Total cost per linear foot to furnish and install additional granite curbing to match existing historic perimeter curb as specified in the Construction Documents.

3. Sidewalk removal and replacement per square foot Total cost per square foot to cleanly sawcut existing damaged pavement from the surrounding sidewalk to remain, hammer out and dispose of the damaged portion of sidewalk to be replaced, check and prepare the subbase, and repour and finish the area with reinforced concrete per the detail provided on drawing C200.

4. Asphalt block pavement per square foot Total cost per square foot to furnish and install additional hexagonal or rectangular asphalt block pavement as specified in the Construction Documents. This shall include all excavation and placement of subbase material.

5. Stone screenings pavement per square foot Total cost per square foot to furnish and install additional stone screening pavement as specified in the Construction Documents. This shall include all excavation and placement of subbase material.

6. Bluestone brick pavement per square foot Total cost per square foot to furnish and install additional bluestone brick pavement as specified in the Construction Documents. Includes excavation and subbase material.

7. Bluestone curb per linear foot Total cost per linear foot to furnish and install additional bluestone curb as specified in the Construction Documents. Includes excavation, subbase material, and setting bed.

8. Seed Lawn per square foot Total cost per square foot to furnish and install additional topsoil, compost, seed, and mulch, as specified in the Construction Documents.

Starr Whitehouse Landscape Architects & Planners, PLLC ITB-12

PROJECT COMPLETION

The completion date for the BASE BID of this project is 270 days after the City of Hudson and FOPS execute the contract agreement. ADD ALTERNATE #1: Extends the completion date by 60 days. ADD ALTERNATE #2 Extends the completion date by 30 days. Together they extend the completion date by 90 days total.

END OF NOTICE TO BIDDERS