0. PD 6 RFQ JSA-25-Q438110.pdf

Page 1 of 2 PD 6 (DEC 2022)

REQUEST FOR PROPOSAL (RFP)/REQUEST FOR QUOTE (RFQ)

SOLICITATION, OFFER AND AWARD

RFP/RFQ No.: JSA -______-_________ Date Issued:

Proposals/Quotes Are Due:

No later than _____ PM EST on ________

Site Visit:

☐ Will Be Held At ______ PM EST on ______ (See #4 Below) ☐ Will Not Be Held

Procurement Officer: Telephone: Email:

Alternate Contact: Telephone: Email:

1. PROPOSAL/QUOTE INSTRUCTIONS – SUBMIT ALL OF THE FOLLOWING WITH YOUR PROPOSAL:

a. Completed/Signed PD 6 Form

b. Proposal or Bid Schedule

c. Completed/Signed Representations and Certifications

d. Other Information as described in the attached Proposal/Quote Instructions

2. BASIS FOR AWARD – AWARD WILL BE MADE AS INDICATED BY BOX MARKED BELOW:

☐ Best Value – Tradeoff Process ☐ Best Value – Low Price Technical Acceptability ☐ Specific evaluation factors apply to this solicitation. See the Evaluation and Award criteria.

3. CONSTRUCTION MAGNITUDE (Minimum: $ , Maximum: $ , Not Applicable: )

4. SITE VISIT – ATTENDANCE AT A PRE-PROPOSAL SITE VISIT ☐ IS ☐ IS NOT REQUIRED

If required, offerors must attend a site visit to be eligible for award of any subcontract resulting from this solicitation. Attendees must report to the Support Service Center (SSC) building (Building No. 28), 628 Hofstadter Road, Newport News, VA, no later than the date and time specified above. Additional site visits / conferences will only be held if the Procurement Officer determines they are in the best interest of Jefferson Lab. The following are applicable if box is checked:

☐ Hard hats, safety shoes, and safety glasses are required.

☐ Attendees must pre-register for the site visit by sending an e-mail to the Procurement Officer with the company name and number of attendees. Registration deadline for the site visit is _______ on ________.

Non-U.S. citizens see International Visitors for additional requirements for international visitors.

☐ All attendees must have a valid picture ID.

5. ☐ QUESTIONS –

Any questions related to the RFP/RFQ must be in writing and should be sent by email or by fax to the attention of the Procurement Officer or mailed to the Procurement Office business address. For expediency, email is highly preferred. All inquiries regarding this solicitation must be received no later than to allow JSA sufficient time to respond. Please reference the solicitation number in your correspondence.

6. SHIPPING TERMS: FOB Destination unless otherwise specified

7. NOTICE OF TOTAL SMALL BUSINESS SET-A SIDE:

☐ If the box to the left is marked “ ” this solicitation is set aside to small business firms only. Offers/bids received from concerns that are not small business concerns shall be considered non-responsive and will be rejected. The North American Industry Classification System (NAICS) code for this requirement is: ________. The Small Business size standard in millions of dollars is _______, and the Small Business size standard in number of employees is ________.

8. STATE AND LOCAL TAXES –

Unless otherwise indicated below or elsewhere in the solicitation or purchase order, prices shall include all applicable Federal, State, and Local Taxes.

https://www.jlab.org/visiting/international-visitors https://www.jlab.org/visiting/international-visitors

Page 2 of 2 PD 6 (DEC 2022)

☐ This requirement is exempt from Commonwealth of Virginia Sales and Use Taxes. A Certificate of Exemption form will be provided at award.

☐ Any Virginia Sales and Use Tax shall be included in the total price, however, shall be detailed separately in the quote and invoice.

9. APPLICABLE TERMS AND CONDITIONS- The Sections marked below are applicable and attached to this solicitation.

☐ Fixed Price Supply- Form TC-1 Commercial ☐ Fixed Price Supply- Form TC-2 Non-Commercial ☐ Fixed Price Services- Form TC-3 Commercial ☐ Fixed Price Services- Form TC-4 Non-Commercial ☐ Fixed Price Construction - Form TC-5 Construction ☐ Environment, Safety and Health Requirements (included in Specification) ☐ Service Contract Act Age Determination ☐ Davis-Bacon Act Wage Determination

10. SPECIFICATIONS, DRAWINGS, AND/OR EXHIBITS LISTED BELOW ARE ATTACHED IF BOX MARKED Required Bonds (Sample Bonds – See SF24, SF25 and SF25A here: GSA Forms)

☐ Bid Bond ☐ Performance Bond ☐ Payment Bond

Attachments included in package ☐ Instruction to Offerors ☐ Proposal or Bid Schedule ☐ Combined Specification/ Drawings ☐ Terms and Conditions ☐ Terms and Conditions Certification ☐ Davis-Bacon Rates ☐ Representations and Certifications ☐ Amendments Issued under

OFFER (COMPLETE AND SIGN)

Acknowledgement of Amendments:

Amend. No. Amend. No. Amend. No. Amend. No. Amend. No.

Payment Terms: Indicate any prompt payment discounts; otherwise, payment terms shall be Net 30 days. _________

FIRM SUBMITTING OFFER INFORMATION:

Company Name: Phone Number: Email / Fax Number:

Address: City: State: Zip:

AUTHORIZED PERSONAL TO SIGN OFFER INFORMATION:

Name: Title:

Signature: Offer Date:

RFP/RFQ NUMBER:

https://www.gsa.gov/reference/forms https://www.gsa.gov/reference/forms

Item No. Description Quantity Unit Unit Price

Extended Amount (Firm Price in US

Dollars)

001 250ft spool of MULTI-PAIR 32COND 20AWG BLACK cable

* requesting original spool of 500ft be cut down to 250ft. 20 EA $ -

Supplier will be evaluated on 1) Delivery Schedule, 2) Material Specifications, 3) Design and Diagnostics,

4) Inspection & testing procedure from your QA manual such as the dimensional inspection procedure.

Please submit documentation on each of these criteria along with your quote. $0.00

GRAND TOTAL FOR ITEM 001

Note 2: All shipping costs should be included in the cost of each item. Full Shipping Address: JSA/Jefferson Lab Bldg 90 Rm 109, Attn: Mark Taylor 12000 Jefferson Avenue, Newport News, VA 23606.

Note 1: Shipment shall be in accordance with the Required Delivery Schedule as noted in Clause JSA-200 of the Terms and Conditions. If this date cannot be met, Supplier shall provide best delivery date.

Delivery date will be part of the evaluation process.

THE BID SCHEDULE IS PROVIDED IN EXCEL FORMAT FOR CONVENIENCE IN COMPLETING PRICING. OFFEROR SHOULD CONFIRM ACCURACY OF INPUT. PLEASE DO NOT MAKE ANY CHANGES IN FORMAT OR TEXT. DEVIATIONS SHOULD BE NOTED WITHIN THE PROPOSAL. THANK

YOU.

BID SCHEDULE

RFQ JSA-25-Q438110

Decsription: Subcontractor shall provide all labor, materials, facilities, equipment, and supervision to fabricate, inspect and deliver 20 rolls of MULTI-PAIR 32COND 20AWG BLACK cable. Please ensure to hold pricing for (30) days after RFQ Submittal. DELIVERY IS REQUIRED NO LATER THAN 03/26/2025.

Date:

Supplier Name:

Note 3: To ensure the safety and security of items coming to Jefferson Laboratory, Vendors shall provide the mode of shipment and the name of the carrier/carriers to be utilized on this requirement. Also request all vendors include your export control classification number (ECCN) for each product as necessary. The required information shall be provided with the Request for Quote/Proposal for review by the Shipping and Receiving Department prior to any award. If required information is not submitted your quote/proposal may not be considered for award. Vendors shall also certify that there are no hazardous items/conditions for the shipment and if a hazardous item is so noted, then that item shall be noted below. In addition, a Material Safety Data Sheet shall be included with the Request for Quote for those hazardous items.

JSA-25-Q438110 TC-2 Non-Commercial Supply (MAR 2024) Page 1 of 17

FIXED PRICE SUPPLY – NON-COMMERCIAL TERMS AND CONDITIONS

(APPLICABLE TO SUPPLY PURCHASES FOR NON-COMMERCIAL ITEMS > $10,000)

I. FAR AND DEAR CLAUSES INCORPORATED BY REFERENCE

The Jefferson Science Associates, LLC (JSA) has a prime contract with the U.S. Department of Energy (DE-AC05- 06OR23177) that requires flow down of certain Federal Acquisition Regulation (FAR) and DOE Acquisition Regulation (DEAR) clauses. Accordingly, the following FAR’s and agency FAR supplement clauses (DEAR’s) referenced under Part I below are incorporated herein by reference and made a part hereof. Except as may be expressly otherwise provided below in each of such clauses the term, "Contractor" shall mean JSA’s Subcontractor, and the term “Contract" shall mean "this Subcontract/Purchase Order". The term “Contracting Officer” shall mean JSA’s “Procurement Officer” where the intent of the clause is to give direct contracting authority over JSA’s [sub] contractor to authorize and direct changes, process claims, adjudicate disputes, authorize terminations, and conduct subcontract administration responsibilities to maintain the rights of the parties under the [sub] Contract; otherwise, the term shall mean the DOE Contracting Officer having responsibility over JSA’s prime contract referenced above. The term “Government” shall mean “JSA” except in cases where the action or responsibility is an inherently U.S. Government function that cannot be performed by JSA. Contact the JSA Procurement Department or JSA Procurement Officer for clarification of JSA required clauses.

FAR 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kapersky Lab and Other Covered Entities (Jul 2018)(Section 1634 of Pub. L. 115-91).

FAR 52.207-4 Economic Purchase Quantity-Supplies (AUG 1987)

FAR 52.211-5 Material Requirements (AUG 2000)

FAR 52.222-21 Prohibition of Segregated Facilities (APR 2015)

FAR 52.222-50 Combating Trafficking in Persons (Oct 2020)(22 U.S.C. chapter 78 and E.O. 13627);

Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

FAR 52.223-13 Acquisition of EPEAT® - Registered Imaging Equipment (JUN 2014)

FAR 52.223-14 Acquisition of EPEAT® - Registered Televisions (JUN 2014)

FAR 52.223-15 Energy Efficiency in Energy-Consuming Products (DEC 2007)

FAR 52.223-16 Acquisition of EPEAT® - Registered Personal Computer Products (OCT 2015)

FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011)

FAR 52.225-1 Buy American - Supplies (MAY 2014)(Modified by DEAR 970.2570)

FAR 52.225-13 Restrictions on Certain Foreign Purchases (Feb 2021)

FAR 52.227-3 Patent Indemnity (APR 1984)

FAR 52.232-1 Payments (APR 1984)

FAR 52.232-8 Discounts for Prompt Payment (FEB 2002)

FAR 52.232-9 Limitation on Withholding of Payments (APR 1984)

FAR 52.232-11 Extras (APR 1984)

FAR 52.232-25 Prompt Payment (JAN 20017)

FAR 52.243-1 Changes-Fixed Price (AUG 1987)

JSA-25-Q438110 TC-2 Non-Commercial Supply (MAR 2024) Page 2 of 17

FAR 52.246-2 Inspection of Supplies – Fixed Price (AUG 1996)

FAR 52.247-34 F.O.B. Destination (NOV 1991)-Applicable unless the FAR clause 52.247-29 F.O.B. Origin, listed below, is checked “ ”

FAR 52.247-64 Preference for Privately Owned U.S. Flag Commercial Vessels (Feb 2006)(46 U.S.C. App. 1241 and 10 U.S.C. 2631), if flow down is required in accordance with paragraph (d) of FAR clause 52.247-64).

FAR 52.249-1 Termination for Convenience of the Government (Fixed Price)(Short Form)(APR 1984) only applicable if aggregate subcontract amount <$100,000

FAR 52.249-8 Default (Fixed-Price Supply and Service) (APR 1984)

DEAR 952.203-70 Whistleblower Protection for Contractor Employees (DEC 2000)

DEAR 970.5227-8 Refund of Royalties (AUG 2002) (Applicable in subcontracts at any tier if royalties exceed $250)

APPLICABLE IF > $10,000

FAR 52.222-26 Equal Opportunity (Sept 2015)(E.O. 11246)

FAR 52.222-40 Notification of Employee Rights Under the National Labor Relations Act (Dec 2010)(E.O. 13496), if flow down is required in accordance with paragraph (f) of FAR clause 52.222-40.

APPLICABLE IF > $15,000

FAR 52.222-20 Contracts for Material, Supplies, Articles, and Equipment Exceeding $15,000 (MAY 2014)

FAR 52.222-36 Equal Opportunity for Workers with Disabilities (Jun 2020)(29 U.S.C. 793)

APPLICABLE IF > $30,000

FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (OCT 2018)

APPLICABLE IF > $35,000 AND NOT A SUBCONTRACT FOR COMMERCIALLY AVAILABLE OFF-

THE-SHELF ITEMS

FAR 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015)

APPLICABLE IF >$100,000

DEAR 970.5227-5 Notice and Assistance Regarding Patent and Copyright Infringement (DEC 2000) (SC Alternate)

APPLICABLE IF > $150,000

FAR 52.222-35 Equal Opportunity for Veterans (Jun 2020)(38 U.S.C. 4212)

FAR 52.222-37 Employment Reports on Veterans (Jun 2020)(38 U.S.C. 4212)

APPLICABLE IF ABOVE THE SIMPLIFIED ACQUISITION THRESHOLD

FAR 52.203-5 Covenant Against Contingent Fees (MAY 2014)

FAR 52.203-6 Restrictions on Subcontractor Sales to the Government (SEP 2006)

FAR 52.203-7 Anti-Kickback Procedures (MAY 2014)

FAR 52.203-12 Limitation on Payments to Influence Certain Federal Transactions (OCT 2010)

FAR 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (APR 2014)

FAR 52.215-14 Integrity of Unit Prices (OCT 2010)

JSA-25-Q438110 TC-2 Non-Commercial Supply (MAR 2024) Page 3 of 17

FAR 52.219-8 Utilization of Small Business Concerns (Oct 2018)(15 U.S.C. 637(d)(2) and (3)), if the subcontract offers further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds the applicable threshold specified in FAR 19.702(a) on the date of subcontract award, the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

FAR 52.219-14 Limitations on Subcontracting (MAR 2020)

FAR 52.227-1 Authorization and Consent (DEC 2007)

FAR 52.248-1 Value Engineering (OCT 2010)

FAR 52.249-2 Termination for Convenience of the Government (Fixed Price) (APR 2012)

SPECIAL NOTICE FOR SOFTWARE:

Invoice, contract, or sales agreement must specify if software is provided by electronic delivery and in the case of software provided exclusively by electronic delivery, expressly state no disks, tapes, drives, or other tangible media has been, or is to be used, in the delivery of the purchased software.

APPLICABLE IF >$700,000

FAR 52.219-9 Small Business Subcontracting Plan (Jun 2020)

APPLICABLE IF > $5,500,000

FAR 52.203-13 Contractor Code of Business Ethics and Conduct (June 2020) (41 U.S.C. 3509), if the subcontract exceeds the threshold specified in FAR 3.1004(a) on the date of the subcontract award, and has a performance period of more than 120 days. In altering this clause to identify the appropriate parties, all disclosures of violation of the civil False Claims Act or of Federal criminal law shall be directed to the agency Office of the Inspector General, with a copy to the Contracting Officer.

FAR 52.203-14 Display of Hotline Poster(s) (OCT 2015)(Modified by DEAR 903.1004)

FAR 52.210-1 Market Research (APR 2011)

FAR/DEAR CLAUSES INCORPORATED BY REFERENCE (APPLICABLE ONLY IF BOX IS MARKED

DEAR 952.204-77 Computer Security (AUG 2006)

DEAR 952.227-11 Patent Rights-Retention by the Contractor (Short Form) (MAR 1995)

DEAR 952.227-13 Patent Rights-Acquisition by the Government (SEP 1997)

DEAR 952.235-71 Research Misconduct (JUL 2005)

DEAR 952.250-70 Nuclear Hazards Indemnity Agreement (AUG 2016)

DEAR 970.5223-4 Workplace Substance Abuse Programs at DOE Sites (DEC 2010)

DEAR 970.5227-1 Rights in Data – Facilities (DEC 2000)

DEAR 970.5227-2 Rights in Data – Technology Transfer (DEC 2000)(SC Alternate)

DEAR 970.5227-4 Authorization and Consent (AUG 2002) (SC Alternate and paragraph (c) (3)

FAR 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011)

FAR 52.208-8 Required Sources for Helium and Helium Usage Data (AUG 2018) (SC Alternate)

FAR 52.215-10 Price Reduction for Defective Certified Cost or Pricing Data. (AUG 2011)

JSA-25-Q438110 TC-2 Non-Commercial Supply (MAR 2024) Page 4 of 17

FAR 52.215-11 Price Reduction for Defective Certified Cost or Pricing Data-Modifications.

(AUG 2011)

FAR 52.215-12 Subcontractor Certified Cost or Pricing Data (OCT 2010)

FAR 52.215-13 Subcontractor Certified Cost or Pricing Data-Modifications (OCT 2010)

FAR 52.217-2 Cancellation Under Multi-year Contracts (OCT 1997)

FAR 52.223-3 Hazardous Material Identification and Material Safety Data (Feb 2021)(Alternate I)(Jul 1995)

FAR 52.223-13, Acquisition of EPEAT® - Registered Imaging Equipment (JUN 2014)

FAR 52.223-14, Acquisition of EPEAT® - Registered Televisions (JUN 2014)

FAR 52.223-15, Energy Efficiency in Energy Consuming Products (DEC 2007)

FAR 52.223-16, Acquisition of EPEAT® - Registered Personal Computer Products (OCT 2015)

FAR 52.224-2 Privacy Act (APR 1984)

FAR 52.225-8 Duty-free Entry (OCT 2010)

FAR 52.225-9 Buy American – Construction Materials (MAY 2014)

FAR 52.225-21 Required Use of American Iron, Steel, and Manufactured Goods-Buy American Statute- Construction Materials (Jan 2021)

FAR 52.227-14 Rights in Data-General (MAY 2014)

FAR 52.227-16 Additional Data Rights (JUN 1987)

FAR 52.229-6 Taxes-Foreign Fixed-Price Contracts (FEB 2013)

FAR 52.230-2 Cost Accounting Standards (OCT 2015) (applicable to negotiated subcontracts in excess of

$750,000, with exceptions)

FAR 52.230-6 Administration of Cost Accounting Standards (JUN 2010)

FAR 52.242-5 Payments to Small Business Subcontractors (JAN 2017)

FAR 52.245-1 Government Property (JAN 2017)

FAR 52.245-9 Use and Charges (APR 2012) (Applicable only when Far 52.245-1 Government Property is marked “ ”)

FAR 52.247-29 F.O.B. Origin (FEB 2006)

FAR 52.247-63 Preference for U.S.-Flag Air Carriers (JUN 2003)

FAR 52.249-5 Termination for Convenience of the Government (Educational and Other Nonprofit

Institutions) (AUG 2016)

II. JSA CLAUSES

JSA 100 DISPUTES (JAN 2017)

All disputes between the parties pertaining to this Subcontract, which are not disposed of by agreement, shall be decided by litigation. Trial of any such litigation shall be confined exclusively to the Federal District Court for the

JSA-25-Q438110 TC-2 Non-Commercial Supply (MAR 2024) Page 5 of 17

Eastern District of Virginia, or and only in the event that the jurisdictional requirements for trial in Federal Court are not present, to the Circuit Court of the Commonwealth of Virginia in Newport News, Virginia.

The terms of this purchase order/Subcontract shall be construed and interpreted in accordance with the body of law applicable to the procurement of goods and services by the Federal Government. Nothing in this clause shall grant to the Subcontractor by implication any statutory rights or remedies not expressly set forth in this Subcontract.

There shall be no interruption in the performance of the work, and the Subcontractor shall proceed diligently with the performance of this Subcontract pending final resolution of any dispute, claim, or litigation arising under or related to this Subcontract between the parties hereto or between the Subcontractor and lower-tier subcontractors or suppliers.

The Contract Disputes Act of 1978 (41 U.S.C. Sections 601-613) shall not apply to this Subcontract; provided, however, that nothing in this clause shall prohibit Jefferson Science Associates, LLC (JSA), in its sole discretion, from sponsoring a claim of the Subcontractor for resolution under the provisions of its prime contract with the U.S.

Department of Energy (DOE). In the event that JSA so sponsors a claim at the request of the Subcontractor, the Subcontractor shall be bound by the decision of the cognizant DOE Contracting Officer to the same extent and in the same manner as JSA.

JSA 101 ASSIGNMENT (MAY 2019)

Neither party may assign this subcontract nor any of their rights or obligations under this agreement without the other party's written consent, except JSA may assign this subcontract, in whole or in part, without consent to any DOE National Lab, to DOE, or to such party as DOE may designate to perform JSA's obligations hereunder. Upon written notice to Subcontractor of such an assignment, JSA shall be relieved of all responsibility hereunder and Subcontractor shall thereafter look solely to such assignee for performance of JSA's obligations.

JSA 102 LABORATORY CLOSURE SCHEDULE (NOT INCLUDED)

JSA 103 HOLIDAYS

Jefferson Lab normally observes 10 days designated as JSA/Jefferson Lab holidays, and during the period between Christmas Eve and New Year's Day Jefferson Lab normally is closed. In addition, Laboratory management may close the Laboratory or modify operating hours at its discretion due to weather or other emergency. All subcontractor personnel will follow the holiday and closure schedule posted by JSA/Jefferson Lab at JLab Calendar except that Subcontractor may, upon prior approval of the JSA Procurement Officer or designated representative, perform work on a holiday or closure day at Jefferson Lab. The following paragraphs apply if the box to the left is marked “ ”.

No items shipped under this subcontract will be received on holiday or closure days.

Items delivered under this subcontract will be received on holiday or closure days except on weather or other emergency closure days.

The subcontractor will not normally be required to provide services on holiday or closure days. The subcontractor shall factor cost savings resulting from the December shutdown into the base price of the subcontract.

JSA/Jefferson Lab may request a price adjustment for savings resulting from services not performed on weather or other emergency closure days.

The services to be provided on holiday or closure days are those specifically described in .

JSA 104 SUBCONTRACT MODIFICATION AUTHORITY (MAY 2020)

Notwithstanding any other provisions of this subcontract, the Head of Procurement (or designee) shall be the only individual authorized to (i) accept nonconforming work; (ii) waive any requirement of this subcontract; or (iii) modify any term or condition of this subcontract.

JSA 105 FOREIGN NATIONS CONTROL (NOV 2021)

https://www.jlab.org/human_resources/calendar

JSA-25-Q438110 TC-2 Non-Commercial Supply (MAR 2024) Page 6 of 17

Subcontractors in all Jefferson Lab agreements and subcontracts requiring access to Jefferson Lab must provide valid government issued pictured identification for access to Jefferson Lab property.

Subcontractors who receive Jefferson Lab picture badges will certify their citizenship and place of birth status in writing. Non-U.S. citizens must provide United States Citizenship and Immigration Service (USCIS) documents for verification. The Jefferson Lab Technical Representative (TR) and Jefferson Lab Procurement Officer may resolve questions of citizenship and employment.

JSA 106 SUBCONTRACT ADMINISTRATION INFORMATION (NOV 2021)

A. Ebony Beaver is designated as the Procurement Officer with responsibility for administration and negotiation of any modifications to this subcontract.

B. Mark Taylor is designated as the Technical Representative (TR) and n/a is designated as the assistant TR for the purpose of inspection and acceptance of supplies/services under this Purchase Order/Subcontract.

Inspection and acceptance by anyone other than the party identified above is not authorized. The TR will be responsible for technical assistance in administration of this subcontract. Duties will involve inspection, review, reporting, and certification of the Subcontractor’s performance. The TR is also responsible to ensure that the subcontractor complies with all federal, state, DOE and Jefferson Lab environment, health and safety requirements. The TR will maintain performance records. When deficiencies are noted, they will be recorded by the TR and the information will be provided to the Procurement Officer for appropriate action.

C. Subcontract Correspondence Procedures. Correspondence submitted by the Subcontractor shall be subject to the following procedures:

1. Non-Technical Correspondence: The Subcontractor shall submit all non-technical correspondence to JSA's Procurement Officer [as identified in (A) above], JSA/Jefferson Lab, Procurement Department, 628 Hofstadter Road, Suite 5, Newport News, VA 23606.

2. Technical Correspondence: The Subcontractor shall submit all technical correspondence to the TR [as identified in (B) above], JSA/Jefferson Lab, 12000 Jefferson Avenue, Newport News, VA 23606, with an information copy to the Procurement Officer.

3. Invoices: Electronic submission of invoices to finance@jlab.org is highly preferred. If mailed, please send to the following address:

Jefferson Science Associates, LLC

628 Hofstadter Road Accounts Payable, Suite 4 Newport News, VA 23606

Invoices shall identify amount(s) by line item/cost elements or other format as may be required by

JSA:

Subcontract Number: TBD Procurement Officer: Ebony Beaver TR: Mark Taylor

4. This clause does not authorize anyone other than JSA's Procurement Officer to commit JSA to changes in the terms of the subcontract.

JSA 110 RELEASE OF INFORMATION (MAY 2020)

Information regarding this Subcontract or the undertaking or any data developed hereunder shall not be released, and the name of JSA, Thomas Jefferson National Accelerator Facility, or Jefferson Lab shall not be used in any publications, news releases, advertising, speeches, technical papers, photographs and other releases of information, without prior written approval from JSA.

mailto:finance@jlab.org

JSA-25-Q438110 TC-2 Non-Commercial Supply (MAR 2024) Page 7 of 17

JSA 111-117 RESERVED

JSA 118 SITE ACCESS (NOV 2021)

All individuals must successfully complete the registration, training, and badging process as outlined below prior to accessing any area and performing any work at Jefferson Lab owned or leased space. In addition to training required by OSHA, federal, or state regulations, please refer to specification section 013529 “Safety and Health Requirements” for a listing of any additional Jefferson Lab “contract specific” training requirements.

REGISTRATION

Following award of a contract, and at least two weeks prior to needing site access, JSA first tier subcontractors shall email a completed Standard Form (SF1413) to the Procurement Officer, Technical Representative (TR), and subcontractor-registration@jlab.org for each lower tier subcontractor according to “Clause 52.222-11 Subcontracts”.

This information must be provided and processed before any subcontractor personnel attempt online registration.

Once the required SF1413 forms have been submitted, a point of contact (POC) from each subcontractor company shall send an email to subcontractor-registration@jlab.org to request information for the registration, training, and badging process. The subject line of the email shall include the contract number and the body of the email shall include the names of all workers who will require site access.

In response to this email, subcontractor-regisration@jlab.org shall provide a link to the online registration form along with instructions. This form shall be filled out for each worker that will require site access. Individuals will need to know their employer’s name as well as the contract number that they are working on. Additional fields on the form include the individual’s birth date, citizenship, country of birth, local address, vehicle license plate information, and two emergency contacts. No individual under the age of 18 years shall be permitted to work on site under construction or service contracts at Jefferson Lab.

TRAINING

Following successful completion and processing of the registration forms, an email from subcontractor-registration@jlab.org will be sent to each subcontractor company POC. The email will contain a link to the Jefferson Lab Web-Based Training page along with any additional details needed in order to complete “contract specific” training. Any onsite training shall be scheduled with subcontractor-registration@jlab.org.

BADGING

Once all required training is complete, the subcontractor shall send an email to subcontractor-registration@jlab.org to confirm all requirements have been successfully completed and to request an appointment for badging. Contract Services badges are issued Monday through Friday between 8:15 am to 12:00 pm and 1:00 pm to 4:00 pm in the Support Services Center (SSC), Building #28.

Effective October 1, 2021, individuals will be required to present a valid U.S. or State issued photo identification card complying with the Real ID Act. The following link provides information about the REAL ID Act and the States/Territories that are currently in noncompliant status: http://www.dhs.gov/real-id-enforcement-brief Individuals possessing a driver’s license from a non-compliant State may provide another acceptable form of identification. The following link provides options of acceptable identification that can be presented in lieu of a driver’s license http://www.tsa.gov/traveler-information/acceptable-ids. Non-US citizens must present documentation of a right to work in the US such as a Permanent Resident Card, Authorization to Work Card, and a passport. Approval for accessing the site for a Non-US Citizen can take one (1) week or longer depending on citizenship and country of birth. The Forms will be provided by JSA.

Once identity has been verified and any required additional documentation have been provided, a Contract Services badge will be issued to subcontractor personnel. The badge is customized to the individual, based on training acquired and the work site location; therefore, the badge must not be shared with others.

Access to experimental and certain technical work areas of Jefferson Lab is restricted to personnel who have completed the requisite Environmental, Health, & Safety (EH&S) training and/or orientation, or who are accompanied by a qualified continuous Lab staff escort. Subcontractors shall comply with all site access restrictions, including temporary postings for special hazards and access control measures. Subcontractor personnel are not permitted to escort other contractor personnel. See “Safety and Health Requirements” for additional information.

mailto:subcontractor-registration@jlab.org mailto:subcontractor-registration@jlab.org mailto:subcontractor-regisration@jlab.org mailto:subcontractor-registration@jlab.org mailto:subcontractor-registration@jlab.org mailto:subcontractor-registration@jlab.org mailto:subcontractor-registration@jlab.org http://www.dhs.gov/real-id-enforcement-brief http://www.tsa.gov/traveler-information/acceptable-ids

JSA-25-Q438110 TC-2 Non-Commercial Supply (MAR 2024) Page 8 of 17

All badges must be returned to the JLab TR or Service Desk Administrator located in the SSC, Building #28, Room #52 upon completion of the work or when employment is terminated with the designated employer, whichever is sooner. Subcontractors may incur a $25 charge for each badge replaced or not returned which shall be collected prior to final payment being issued.

FOREIGN GOVERNMENT SPONSORED OR AFFILIATED ACTIVITIES

JSA is required to report to the U.S. Department of Energy (DOE) if any employee of either a “Demonstration subcontract” or “Research & Development (R&D) subcontract”, where the subcontracted work in question is performed on, or at, a DOE site or facility (including space/facility leased by JSA), participates in a “foreign government talent recruitment program” (FGTRP). These terms are defined in Attachment 2 of DOE Order 486.1A.

The Order can be found here: DOE Order 486.1A.

Subcontractors working on R&D or Demonstration Subcontracts are required to disclose if any employee or sub-tier employee working on the subcontract is participating in a FGTRP. Disclosure is required for badge access to Jefferson Lab facilities. For each individual subcontractor employee receiving compensation from a FGTRP, the Subcontractor is required to provide the following information:

A. The name of the government that is sponsoring the FGTRP.

B. The name of the organization or talent recruitment program.

C. The nature of the employee’s responsibilities under the FGTRP.

D. The duration of the employee’s commitment under the FGTRP.

E. The type of compensation the employee is receiving under the FGTRP.

JSA reserves the right to direct the Subcontractor to remove the employee(s) participating in a FGTRP from performing any work under this Subcontract from the Jefferson Lab Facility or from any other DOE/NNSA site/facility (including DOE/NNSA JSA leased facilities), if it is deemed a risk. To the extent DOE requires the subcontractor employee(s) participating in the FGTRP to be removed from performing any further work under the subcontract, the Subcontractor shall do so unless such employee(s) agree to discontinue participation in the FGTRP.

JSA 119 RESERVED

JSA 120 MILESTONE PAYMENTS (MAY 2020)

A. JSA will authorize milestone payments pursuant with the Milestone Payment Schedule and funding availability. JSA’s approval and payment of requests for milestone payments is conditioned on the subcontractor substantiating successful accomplishment of the event or performance criterion for which payment is being requested. JSA may suspend or reduce milestone payments after finding evidence of the following:

1. Subcontractor failed to comply with any material requirement of this subcontract;

2. Performance of this subcontract is endangered by:

a. Subcontractor’s failure to make progress; and

b. Subcontractor’s financial condition.

3. Subcontractor is delinquent in payment of costs of performing this subcontract in the ordinary course of business; or

4. The amount of the milestone payment exceeds the fair value or reasonable cost of the milestone payment.

B. After the Subcontractor completes the work specified for each milestone, the Subcontractor shall submit a properly executed voucher for payment. The Procurement Officer shall approve payment of 90% of https://www.directives.doe.gov/directives-documents/400-series/0486.1-BOrder-a/@@images/file

JSA-25-Q438110 TC-2 Non-Commercial Supply (MAR 2024) Page 9 of 17 the amount established for completing the milestone as soon as practicable, unless the Procurement Officer determines that suspension of payments or a reduced amount is warranted under paragraph (A) above. When the Procurement Officer determines that the work required by the milestone has been completed satisfactorily, and when the Procurement Officer determines that the amount retained is in excess of the amount adequate for protection of JSA, the Procurement Officer may release the excess amount to the Subcontractor. Acceptance of the work as being complete will normally occur within 2 weeks following the Subcontractor providing the information required to support completion of the milestone event.

C. Title of the property described under this clause shall vest in JSA/Government. Vestiture shall occur immediately upon the date of the first milestone payment under this subcontract, for property acquired or produced before that date. Otherwise, vestiture shall occur when the property is or should have been allocable or properly chargeable to this subcontract.

D. “Property” as used in this clause, includes all of the below described items acquired or produced by the

Subcontractor that are or should be allocable or properly chargeable to this subcontract:

1. Parts, material, inventories, and work in process.

2. Special tooling and special test equipment to which JSA/Government is to acquire title under any other clause of this subcontract.

3. Drawings and technical data, to the extent the subcontract is required to deliver them to JSA/Government by other clauses of this subcontract.

E. Before delivery to and acceptance by JSA, the subcontractor shall bear the risk for loss for property, the title of which vests in JSA/Government, except to the extent that JSA/Government expressly assumes the risk.

JSA 121 SUSPECT/COUNTERFEIT ITEMS REQUIREMENTS (JUNE 2021)

A. The Subcontractor shall establish and maintain effective controls to prevent the introduction of suspect or counterfeit items (S/CI) to the Thomas Jefferson National Accelerator Facility (TJNAF). A suspect item is one in which there is an indication by visual inspection, testing, or other information that it may not conform to established Government or industry-accepted specifications or national consensus standards. A counterfeit item is a suspect item that is a copy or substitute, without legal right or authority to do so, or one whose material, performance, or characteristics are knowingly misrepresented by the vendor, supplier, distributor, or manufacturer.

1. Types of material, parts, and components known to have been misrepresented include:

a. General Items

• Spare/replacement kits from vendors other than the Original Equipment

• Manufacture; Elastomer – “O” rings, seals; Lubricants; Adhesives;

• Electrical connectors; Metal Framing components (i.e. flat plate fittings, post bases, beam clamps, channel); and Flanges.

b. Electrical Items

• Motor control centers - complete units; Components; Starters; Starting coils;

•Contactors; Contactor kits; Overload relays; Starter control relays; Overload heaters;

Protective/control relays; DC power supplies/chargers; AC inverters;

• Current/potential transformers; Exciters/regulators; Bus transfers/auto bus transfers;

• Motor generators sets; Generators; Rewindable motors; Printed circuit boards;

• Fuses; Splices Vacuum breakers (BWR); Indicators/controllers; Panel lights/switches;

Transmitters/instrument switches; and Isolation devices.

c. Mechanical Items

• Welding Materials; Rod; Wire; Flux; Small piping products;

JSA-25-Q438110 TC-2 Non-Commercial Supply (MAR 2024) Page 10 of 17

• Small structural members (pipe supports); Spent fuel pool cooling pumps and similar pumps; Ultimate heat sink supply manual valves and similar valves; and Valves.

d. Diesel Generator Items

• Diesel speed governors; Diesel fuel transfer pumps; and Diesel injection pumps.

e. Lifting Materials

• Slings; Hooks; Cables; and Shackles

2. An item that does not conform to established requirements is not normally considered an S/CI if the nonconformity results from one or more of the following conditions:

a. Defects resulting from inadequate design or production quality control;

b. Damage during shipping, handling, or storage;

c. Improper installation;

d. Deterioration during service;

e. Degradation during removal;

f. Failure resulting from aging or misapplication; or

g. Other similar causes, which do not involve any misrepresentation about nature, quality, form or function.

B. Notwithstanding any other provisions of this subcontract, the Subcontractor warrants that all items provided to TJNAF shall be genuine, original, new and unused, and conform to the requirements of the subcontract, unless otherwise approved in writing by the Procurement Officer prior to delivery.

Subcontractor further warrants that all components, parts, materials, and supplies incorporated into TJNAF facilities or equipment by the Subcontractor during performance of work at TJNAF shall be genuine, original, new and unused, and original-equipment-manufacturer items, unless otherwise approved by the Procurement Officer in writing as suitable for the intended purpose prior to use. The Subcontractor's warranty also extends to labels and/or trademarks or logos affixed, or designed to be affixed; to items supplied or delivered to TJNAF; and to certifications, affirmations, information, or documentation related to the authenticity and quality of items supplied or delivered to TJNAF under this

C. Other than claims covered by an applicable “Nuclear Hazards Indemnity Agreement” clause, the

Subcontractor shall indemnify TJNAF, its agents, and third parties for any financial loss, injury, or property damage resulting directly or indirectly from S/CI; items that have been provided under false pretenses; and items that the subcontractor knows, or should know, to be defective, materially altered, damaged, deteriorated, degraded, and have nonetheless been tendered as genuine, original, new and unused, or suitable for the intended purpose or use.

D. Because falsification of information or documentation may constitute criminal conduct, TJNAF may temporarily segregate items, and related paperwork, that are suspected to be S/CI, pending a determination by DOE officials as to whether the segregated items should be impounded as evidence.

1. In the event DOE directs TJNAF to impound the segregated items, no liability shall be asserted or enforceable against TJNAF, or DOE because of the impoundment, all such liability being expressly waived by the Subcontractor or any person claiming any right or interest under this subcontract in the impounded items.

2. TJNAF shall incur no liability for failure to return impounded items to the Subcontractor and does not assume any liability for loss or damage to the items impounded or temporarily segregated pursuant to this clause regardless of the circumstances under which said loss or

JSA-25-Q438110 TC-2 Non-Commercial Supply (MAR 2024) Page 11 of 17 damage may have occurred and whether the impounded or temporarily segregated items are in TJNAF’s possession or under its control.

E. Nothing in this clause shall limit TJNAF’s right to reject S/CI, and related paperwork, as nonconforming, to deny payment for such items, to return such items to the Subcontractor once DOE has released the items, or to assert other remedies provided under this subcontract or by law.

F. Unless otherwise authorized by the Procurement Officer in writing, the Subcontractor shall cause this clause, including this paragraph, to be inserted in all lower-tier subcontracts entered into under this

NOTE: Suspect/Counterfeit Items are subject to the provisions of DOE Order 232.2A, Occurrence Reporting and Processing System. See DOE Suspect/Counterfeit Items Resource Handbook at: DOE-HDBK-1221-2016.

All references to contacting DOE or submitting documentation to DOE stated within DOE Order 232.2A shall instead be submitted to the JLAB Quality Assurance Department via email (sci@jlab.org).

JSA 122 E-VERIFY REQUIRED INFORMATION (OCT 2015)

If the clause at FAR 52.222-54 “Employment Eligibility Verification” is applicable to this subcontract, the Subcontractor shall provide the JSA Procurement Officer a copy of their “Maintain Company” page from E-Verify to document Subcontractor’s enrollment in the E-Verify Program.

JSA 200 TIME OF DELIVERY (JUN 2006)

A. JSA requires delivery to be made according to the following schedule:

REQUIRED DELIVERY SCHEDULE

ITEM

NUMBER

QUANTITY WITHIN DAYS

AFTER DATE OF

SUBCONTRACT

1 20-ea MULTI-PAIR 32COND

20AWG BLACK CABLE

JSA will evaluate equally, as regards time of delivery, offers that propose delivery of each quantity within the applicable delivery period specified above. Offers that propose delivery that will not clearly fall within the applicable required delivery period specified above, may be considered nonresponsive and rejected. JSA reserves the right to award under either the required delivery schedule or the proposed delivery schedule, when an Offeror offers an earlier delivery schedule than required above. If the Offeror proposes no other delivery schedule, the required delivery schedule above will apply.

OFFEROR'S PROPOSED DELIVERY SCHEDULE

ITEM

NUMBER

QUANTITY WITHIN DAYS

AFTER DATE OF

SUBCONTRACT

1 20-ea MULTI-PAIR 32COND

20AWG BLACK CABLE

B. Attention is directed to the subcontract Award provision of the solicitation that provides that a written award or acceptance of offer mailed, or otherwise furnished to the successful Offeror, results in a binding contract. JSA will mail or otherwise furnish to the Offeror an award or notice of award not later than the day award is dated. Therefore, the Offeror should compute the time available for performance beginning with the actual date of award, rather than the date the written notice of award is received from the Procurement Officer through the ordinary mails. However, JSA will evaluate an offer that proposes delivery based on the Subcontractor's date of receipt of the subcontract or notice of award by adding five

(5) days for delivery of the award through the ordinary mails. If, as so computed, the offered delivery date is later than the required delivery date, the offer may be considered nonresponsive and rejected.

https://rampac.energy.gov/docs/default-source/qa/DOE-HDBK-1221-2016-CN1.pdf

JSA-25-Q438110 TC-2 Non-Commercial Supply (MAR 2024) Page 12 of 17

If either Alternate I or Alternate II paragraph is checked then the indicated paragraph (B) below is substituted for (B) above:

Alternate I

(B) The delivery dates or specific periods above are based on the assumption JSA will make award by 2/7/2025.

Each delivery date in the delivery schedule above will be extended by the number of calendar days after the above date that the subcontract is in fact awarded. Attention is directed to the subcontract Award provision of the solicitation that provides that a written award or acceptance of offer mailed or otherwise furnished to the successful Offeror results in a binding subcontract. Therefore, the Offeror should compute the time available for performance beginning with the actual date of award, rather than the date the written notice of award is received from the Procurement Officer through the ordinary mails.

Alternate II

(B) The delivery dates or specific periods above are based on the assumption that the successful Offeror will receive notice of award by . Each delivery date in the delivery schedule above will be extended by the number of calendar days after the above date that the Subcontractor promptly acknowledges receipt of notice of award.

Alternate III

Paragraph (B) of the basic clause, above, is not applicable to this subcontract.

JSA 201 RESERVED

JSA 202 FIRST ARTICLE APPROVAL – JSA TESTING (MAY 2020)

A. The Subcontractor shall deliver unit(s) of Lot/Item within calendar days from the date of this subcontract to JSA at for article tests. The shipping documentation shall contain this subcontract number and the Lot/Item identification. The characteristics that the first article must meet and the testing requirements are specified elsewhere in this subcontract.

B. Within calendar days after JSA receives the first article, the Procurement Officer shall notify the

Subcontractor, in writing, of the conditional approval, approval, or disapproval of the first article. The notice of conditional approval or approval shall not relieve the Subcontractor from complying with all requirements of the specifications and all other terms and conditions of this subcontract. A notice of conditional approval shall state any further action required of the Subcontractor. A notice of disapproval shall cite reasons for the disapproval.

C. If the first article is disapproved, the Subcontractor, upon JSA request, shall submit an additional first article for testing. After each request, the Subcontractor shall make any necessary changes, modifications, or repairs to the first article or select another first article for testing. All costs related to these tests are to be borne by the Subcontractor, including any and all costs for additional tests following a disapproval. The Subcontractor shall furnish any additional first article to JSA under the terms and conditions and within the time specified by JSA. JSA shall act on this first article within the time limit specified in paragraph (B) above. JSA reserves the right to require an equitable adjustment of the subcontract price for any extension of the delivery schedule or for any additional costs to JSA related to these tests.

D. If the Subcontractor fails to deliver any first article on time, or the Procurement Officer disapproves any first article, the Subcontractor shall be deemed to have failed to make delivery within the meaning the Default clause of this subcontract.

E. Unless otherwise provided in the subcontract, the Subcontractor:

1. May delivery the approved first article as a part of the subcontract quantity, provided it meets all subcontract requirements for acceptance and was not consumed or destroyed in testing;

and

2. Shall remove and dispose of any first article from JSA test facility at the Subcontractor's expense.

JSA-25-Q438110 TC-2 Non-Commercial Supply (MAR 2024) Page 13 of 17

F. If JSA does not act within the time specified in paragraph (B) or (C) above, the Procurement Officer equitably adjusts under the Changes clause of this subcontract the delivery or performance dates and/or the subcontract price, and any other subcontractual term affected by the delay.

G. The Subcontractor is responsible for providing operating and maintenance instructions, spare parts support, and repair of the first article during any first article test.

H. Before first article approval, the acquisition of materials or components for, or the commencement of production of, the balance of the subcontract quantity is at the sole risk of the Subcontractor. Before first article approval, the costs thereof shall not be allocable to this subcontract for:

1. Progress payments, or

2. Termination settlements if the subcontract is terminated for the convenience of JSA.

I. JSA may waive the requirement for first article approval test where supplies identical or similar to those called for in the schedule have been previously furnished by the Offeror/Subcontractor and have been accepted by JSA. The Offeror/Subcontractor may request a waiver.

If Alternate I paragraph is check marked then paragraph (J) below is included in the basic clause.

Alternate I

(J) The Subcontractor shall produce both the first article and the production quantity at the same facility and shall submit a certification to this effect with each first article.

If Alternate II paragraph is check marked then paragraph (H) below is substituted for (H) of the basic clause.

Alternate II

(H) Before first article approval, the Procurement Officer may, by written authorization, authorize the Subcontractor to acquire specific materials or components or to commence production to the extent essential to meet the delivery schedules. Until first article approval is granted, only costs for the first article and costs incurred under this authorization are allocable to this subcontract for (1) progress payments, or (2) termination settlements if the subcontract is terminated for the convenience of JSA.