0. DQ 26-0107 Correctional Facility Mattresses - CCi.pdf

Version 010925

Documented Quote State of Colorado

Colorado Department of Corrections

DQ 2026000107

Correctional Facility Mattresses - CCi September 25, 2025

Sole Point of Contact for this Solicitation is:

Sheila Lucero – Purchasing Manager (sheila.lucero@state.co.us) Contact with any other State personnel regarding this procurement, unless specifically authorized by the above-named Sole Point of Contact, may result in disqualification.

Offerors are urged to read the solicitation document and attachments thoroughly before submitting a quote.

Offerors are required to submit Federal Employer Identification Number (FEIN) (W-9) prior to award from the Colorado Department of Corrections.

Documented Quote 2026000107 Page 1 of 7

TABLE OF CONTENTS

TABLE OF CONTENTS

1. SOLICITATION INFORMATION

A. Introduction B. Background, Overview and Goals C. Anticipated Term D. Schedule of Activities E. Procurement Point of Contact F. Respondent Inquiries

2. REQUIREMENTS

A. Accessibility Requirements B. Insurance Requirements

3. SCOPE OF WORK/SPECIFICATIONS

4. QUOTE SUBMISSION INFORMATION

A. Quote Submission Instructions B. Timeliness of Quote Submission C. Quote Format and Content D. Pricing

5. AWARD

A. Basis for Award (See Procurement Rule R-24-103-204-01) B. Negotiations C. Single Quote D. Notice of Award E. Documents After Award

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1. SOLICITATION INFORMATION

A. Introduction

On behalf of the State of Colorado, Colorado Department of Corrections (CDOC), Division of Colorado Correctional Industries (CCi), is issuing this Documented Quote for the purchase of Correctional Facility Mattresses.

B. Background, Overview and Goals All information contained within this DQ, and any amendments and modifications thereto, reflect the best and most accurate information available to the state at the time of this DQ.

C. Anticipated Term

i. The anticipated term of the Purchase Order resulting from the award of this solicitation is one-time purchase.

ii. The State is not responsible for any goods delivered or services performed by the awarded Respondent without a State issued Purchase Order.

D. Schedule of Activities

i. This Schedule of Activities is for information and planning purposes only. Schedules for Activities listed as “Estimated” may be subject to change depending on the needs of the State. All times are stated in Mountain Time (MT), as adjusted for daylight savings.

a. The date of publication for this solicitation on Colorado VSS and bidnetdirect.com//cdoc is September 25, 2025

b. Written inquiries must be submitted through bidnetdirect.com//cdoc no later than

October 1, 2025 at 2:00pm.

c. The estimated date for the State’s responses to vendors’ written inquires to be published on Colorado VSS and bidnetdirect.com//cdoc is October 2, 2025

d. Mandatory Samples: Product samples must be received no later than October

10, 2025 for award consideration. Please see sample specification in Section 3.B for additional details.

e. All quotes must be submitted in the method described below no later than

October 10, 2025 at 4:00pm.

f. The estimated date for award selection and notification is October 15, 2025

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g. The desired Purchase Order start date is October 20, 2025.

E. Procurement Point of Contact

i. The State’s sole point of contact for this solicitation is Sheila Lucero, Purchasing

Manager, who may be reached via email at sheila.lucero@state.co.us. However, all questions and inquiries must be submitted through BidNet Direct, please see section F.

i. – v. below for additional information.

ii. Because phone lines may not be consistently monitored, email is the preferred method of communication. The individual listed above is the sole point of contact for this solicitation. Initiating contact with anyone other than this individual may result in

Offeror disqualification.

F. Respondent Inquiries

i. Respondents may submit written inquires via bidnetdirect.com//cdoc concerning this solicitation to obtain clarifications.

ii. The State, in its sole discretion, may or may not accept inquires received after the date and time indicated on the Schedule of Activities.

iii. All Inquiries should be clearly marked with the solicitation number and title. Where appropriate, inquiries should include references to any relevant Section and paragraph of the solicitation.

iv. List each question separately.

v. Responses to Respondent inquires will be published on Colorado VSS and bidnetdirect.com//cdoc collectively, as an amendment to the solicitation. Respondents shall not rely on any verbal statements that alter any specification or other term or condition of the solicitation. Such changes are valid only if provided in writing by the

Procurement Contact.

2. REQUIREMENTS

A. Accessibility Requirements

i. All work performed as a result of this solicitation must comply with all applicable provisions of §§24-85-101, C.R.S., et seq., and the Accessibility Standards for

Individuals with a Disability, as established by the Office Of Information Technology

Documented Quote 2026000107 Page 4 of 7 pursuant to §24-85-103 (2.5), C.R.S. and 3) all State of Colorado technology standards related to technology accessibility and with Level AA of the most current version of the

Web Content Accessibility Guidelines (WCAG), incorporated in the State of Colorado technology standards.

B. Insurance Requirements The awarded Respondent will be required to submit a certificate(s) of insurance evidencing insurance coverage for the types and amounts of insurance as required by the Insurance provision in the Purchase Order Terms and Conditions, included in this solicitation as

Exhibit F, prior to execution of the Purchase Order.

3. SCOPE OF WORK/SPECIFICATIONS

A. On behalf of the Division of Correctional Industries, the Colorado Department of Corrections is seeking an Offeror to provide 800 CR SAFGUARD® medium foam mattresses or mattresses that meet the equivalent specifications and quality. The specifications for the mattresses are outlined as follows:

i. Mattresses are required to be manufactured using Fire-resistant, low smoke-generating, medium latex compound foam or equal foam cushioning.

a. Cushioning must comply with all physical and flammability properties and be accompanied by a manufacturer’s certification of conformance.

b. The cushioning must be highly fire-resistant and not affected by exposure to water.

c. The cushioning must be 3” in thickness to provide comfort, support, and durability, with a minimal thickness loss of no more than 7%.

d. The size of the mattresses must be 3” X 30” X 76”

ii. Mattresses must pass the ASTM D574 Standards.

iii. Mattress must pass the Mattress Insert Test, Michigan Roll, ASTM F1085 Annex 3.

a. Mattresses must maintain shape with no generation of molten material.

b. Mattresses must be flat, box shaped, without a built- in pillow.

iv. The Mattress Cover must be made of 11oz durable soft vinyl, fire-retardant, fluid resistant, and be easily cleaned with soap and a damp cloth.

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v. Color: Mattress cover must be in the color BLUE. Samples must be provided in the color that will be supplied.

vi. Mattress seams must be sealed to protect inner core and maintain water resistant integrity.

vii. Packing ODF mattresses will need to consist of a poly bags or cartons for sufficient strength to provide safe transport to the ordering location.

viii. Offeror must provide a full product description of the mattresses in their proposal.

ix. The pricing of the mattresses must be all inclusive of costs, with no extra shipping fees, taxes, or surcharges to be incurred beyond the price of each mattress.

B. Mattresses Samples – Mandatory

i. All Offerors are required to provide a single sample of the Mattress they are proposing in their bid submission, for award consideration. The sample must represent the identical mattress the Offeror will be supplying CCi.

ii. Samples are sent at the sole expense of the Offerors and will not be returned. Sample must be received by October 10, 2025 for quality and durability testing.

iii. Please send one (1) mattress sample to:

Colorado Correctional Industries Attn: Jason Kravig, 57500 E Hwy 50 and Evans Rd Canon City, CO 81212.

4. QUOTE SUBMISSION INFORMATION

A. Quote Submission Instructions

i. Respondents shall submit Quotes via bidnetdirect.com//cdoc. The Quote submission should include the subject line “Quote submission from (Insert Respondent Name) for

DQ 2026000107, Correctional Facility Mattresses - CCi

ii. No other electronic submission methods or hard copy submittals will be accepted.

B. Timeliness of Quote Submission

i. A Quote received after the submission deadline will not be opened and will be rejected as a late response, unless otherwise permitted by the procurement official.

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ii. Responsibility for ensuring that an Offerors quote is received on time rests with the

Respondent.

C. Quote Format and Content

i. The CDOC will not consider the submission of brochures, references to websites or other marketing material as a substitute for written responses to our requirements and questions.

ii. Quotes must follow the format outlined with electronic copies of each document provided as instructed. Quote sections should be tabbed, clearly identifiable, and contain the response to the information requested in sections 2 and 3 of this DQ.

iii. Please verify all information listed below is filled out, signed, and is attached with your

Quote.

a. Exhibit B, Required Vendor Information;

b. Exhibit C, W-9 Request for Taxpayer ID Number

c. Exhibit D, Price Proposal

d. Exhibit E, Vendor Disclosure Statement

D. Pricing

i. Proposed pricing must remain firm during the initial term of the Purchase Order.

ii. Pricing must include any fees associated with the delivery of goods or services, including, but not limited to, shipping and installation.

5. AWARD

A. Basis for Award (See Procurement Rule R-24-103-204-01)

i. This solicitation and the resulting Purchase Order will be awarded to the responsible

Respondent whose acceptable Quote is determined to be the most advantageous to the

State, with price/cost being the primary consideration. Other considerations may include, but are not limited to, sample quality, and lead time for delivery.

ii. “Acceptable” means that the goods or services submitted in the Respondent’s Quote will meet the state’s needs, and that the price is fair and reasonable. The determination of whether a Respondent’s Quote is acceptable is solely within the State’s discretion.

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B. Negotiations The State may negotiate with any Respondent to clarify the Respondent’s Quote or to effect modifications that will make the Quote Acceptable or more advantageous to the State;

however, any requirements identified in this solicitation may not be negotiated. Reference

Procurement Rule R-24-103-204-01(d).

C. Single Quote If only one Quote is received in response to this solicitation, an award may be made to the single Respondent if the procurement official finds that the price submitted is fair and reasonable and that other prospective Respondents had reasonable opportunity to respond to the solicitation. If the price submitted is not fair and reasonable and there is not adequate time for re-solicitation, the procurement official may enter into competitive negotiations in accordance with Procurement Rule R-24-103-208-02.

D. Notice of Award A notice of the intent to award will be announced on Colorado VSS and bidnetdirect.com//cdoc.

E. Documents After Award Prior to Purchase Order execution, the awarded Respondent must provide the State with proof of Good Standing with the Colorado Secretary of State and an insurance certificate documenting coverage as required by the Purchase Order.

Pricing