0. DQ 25-0373 Washing Machines - FCF.pdf

State of Colorado

Colorado Department of Corrections

February 26, 2025

DQ # 2025000373

Washing Machines - FCF

Sole Point of Contact for this Solicitation is:

Sheila Lucero – Purchasing Manager (sheila.lucero@state.co.us)

Contact with any other State personnel regarding this procurement, unless specifically authorized by the above-named Sole Point of Contact, may result in disqualification.

Offerors are urged to read the solicitation document and attachments thoroughly before submitting a quote.

Offerors are required to submit Federal Employer Identification Number (FEIN) (W-9) prior to award from the Colorado

Department of Corrections.

Contents Table of Contents

1. SOLICITATION INFORMATION

A. Introduction

B. Background, Overview and Goals

C. Anticipated Term

D. Schedule of Activities

2. SCOPE OF WORK/SPECIFICATIONS AND REQUIREMENTS

A. Accessibility Requirements

B. Insurance Requirements

C. Mandatory Site Visit

D. Scope of Work/Specifications

3. QUOTE SUBMISSION INFORMATION

A. Quote Submission Instructions

B. Timeliness of Quote Submission

C. Quote Format and Content

D. Pricing

E. Administrative Information

4. AWARD

A. Award (See Procurement Rule R-24-103-204-01)

B. Negotiations

C. Single Quote

D. Notice of Award

E. Documents After Award

Attachments:

1. Exhibit A – Offeror DQ Checklist

2. Exhibit B – Required Offeror Information

3. Exhibit C – W-9 Request for Taxpayer ID Number

4. Exhibit D –Offeror Disclosure Statement

5. Exhibit E – Purchase Order Terms and Conditions

6. Exhibit F – Administrative Information

7. Attachment A – Insurance Information

8. Attachment B – Consent to Search Form

1. SOLICITATION INFORMATION

A. Introduction

On behalf of the State of Colorado, Colorado Department of Corrections (CDOC) is issuing this Documented Quote (DQ) for Washing Machines to be installed at Fremont Correctional Facility, on DQ# 20250000373, Washing Machines - FCF.

B. Background, Overview and Goals All information contained within this DQ, and any amendments and modifications thereto, reflect the best and most accurate information available to the State at the time of this DQ.

C. Anticipated Term A. The purchase order resulting from the award of this solicitation is for a one-time purchase.

B. The CDOC is not responsible for any goods delivered or services performed by the awarded Offeror without a State issued Contract or Purchase Order D. Schedule of Activities

i. This Schedule of Activities is for information and planning purposes only. Schedules for Activities listed as “Estimated” may be subject to change depending on the needs of the State. All times are stated in Mountain Time (MT), as adjusted for daylight savings.

Activity Date

Solicitation Published via Colorado VSS, https://www.colorado.gov/vss and bidnetdirect.com//cdoc

02/26/2025

2 Mandatory Site Visit 03/07/2025 @ 10:00am

Written Inquiries Deadline

Send Inquiries to: bidnetdirect.com//cdoc NOTE: No inquiries will be accepted after this date.

03/11/2025 @ 2:00pm

Response to written inquiries; will be posted to Colorado VSS and bidnetdirect.com//cdoc (Estimated)

03/13/2025

Quote Submission Deadline Quotes must be submitted in the method described in Section 3

03/19/2025 @ 4:00pm

5 Award selection and notification (Estimated) 03/20/2025

6 Purchase Order Start Date (Desired) 03/24/2025

C. Offeror Inquiries

i. Offerors may submit written inquiries concerning this DQ to obtain clarification on specifications and requirements through bidnetdirect.com//cdoc.

https://www.colorado.gov/vss

ii. The State, in its sole discretion may not accept inquiries received after the date and time indicated in the schedule of activities.

iii. All inquiries should be clearly marked with the DQ number and title. Where appropriate, inquiries should include references to any relevant section/paragraph of the solicitation.

iv. List each question separately.

v. The CDOC will publish responses to Offerors inquiries collectively, in a timely manner, as a modification on Colorado VSS and bidnetdirect.com//cdoc.

vi. Offerors shall not rely on any verbal statements that alter any specification or other term or condition of the solicitation. Such changes are valid only if provided in writing by the Procurement Contact.

2. SCOPE OF WORK/SPECIFICATIONS AND REQUIREMENTS

The Scope of Work describes the deliverables sought through this DQ and the scope of what the awarded Offeror will be expected to offer through the Contract or Purchase Order resulting from this DQ. The Scope of Work is intended to provide interested Offerors with sufficient basic information to submit a quote. It is not intended to limit a quote’s content or exclude any relevant or essential data.

A. Accessibility Requirements

All work performed as a result of this solicitation must comply with all applicable provisions of §§24- 85-101, C.R.S., et seq., and the Accessibility Standards for Individuals with a Disability, as established by the Office Of Information Technology pursuant to §24-85-103 (2.5), C.R.S. and 3) all State of Colorado technology standards related to technology accessibility and with Level AA of the most current version of the Web Content Accessibility Guidelines (WCAG), incorporated in the State of Colorado technology standards.

B. Insurance Requirements The awarded Offeror will be required to submit a certificate(s) of insurance evidencing insurance coverage for the types and amounts of insurance as required by the Insurance provision in the Contract or Purchase Order Terms and Conditions, included in this solicitation as Exhibit F, prior to execution of the Contract or Purchase Order. Attachment A has information to determine what insurance will be needed for this solicitation.

C. Mandatory Site Visit Offerors interested is submitting proposals on this solicitation must attend a mandatory site visit to view the location. Only Offerors that attend the site visit will be considered for award.

The site visit is schedule for: Thursday, March 07, 2025 at 10:00am MST.

Location: Fremont Correctional Facility 57500 E Hwy 50 and Evans Rd Canon City, CO 81212 Contact: Alycia Miller by email at Alycia.miller@state.co.us no later than March 05, 2025 by 12:00pm MST, to be added to the Facility Access List. The Consent to Search form – Attachment B, must be filled out and submitted to the contact staff listed above for a background check prior to the Mandatory Site Visit.

D. Scope of Work/Specifications The Colorado Department of Corrections, Fremont Correctional Facility is seeking offers to provide and install two (2) Milnor Model 42026V6Z 140LB Hard Mount Washers or Washers of equivalent quality and specifications. The Washers will be installed at the Fremont Correctional Facility, located at 57500 E Hwy 50 and Evans Rd, Canon City, CO 81212.

i. The Washers will need to have the following specifications:

a. Programmable touch screen controls.

b. 300 G-Force extraction

c. RinSave water saving technology

d. Classic cabinet

e. Rigid suspension

f. Width 50.31in, depth 77.71in, height 69.63in

g. Door opening 21.69in

h. Cylinder – open pocket, cylinder diameter 42in, Cylinder depth 26in, cylinder volume 20.8 cu. Ft.

i. Wash speed 25-41, distribution speed 60 rpm, extraction speed 200 to 710 rpm.

j. Drive motor 10 HP,

k. Drain Valve 3in.

ii. Offeror will be required to provide warranty information in their quote.

iii. Offeror will need to provide full installation, including removal, and disposal of existing washers.

iv. The price of the Washers should be all inclusive no additional shipping or freight charges will be paid in addition to the Washer unit pricing.

3. QUOTE SUBMISSION INFORMATION

A. Quote Submission Instructions

i. Offerors shall only submit Quotes via bidnetdirect.com//cdoc. The Quote submission should include the Subject line: “Quote submission from (Insert Offeror Name) for DQ# 2025000373, Washing Machines - FCF.

ii. No other electronic submission methods or hard copy submittals will be accepted.

B. Timeliness of Quote Submission

i. Quotes received after the submission deadline shall not be opened and shall be rejected as a late response, unless otherwise permitted by the procurement official in accordance with Procurement Rules C.R.S. §24-103-201-10.

ii. Responsibility for ensuring that an Offerors quote is received on time rests with the Offeror.

C. Quote Format and Content

i. The CDOC will not consider the submission of brochures, references to websites or other marketing material as a substitute for written responses to our requirements and questions.

ii. Quotes must follow the format outlined with electronic copies of each document provided as instructed. Quote sections should be tabbed, clearly identifiable, and contain the following. Please verify all information listed below is filled out, signed, and is attached with your Quote.

a. Exhibit B, Required Vendor Information;

b. Exhibit C, W-9 Request for Taxpayer ID Number

c. Exhibit D, Vendor Disclosure Statement

D. Pricing

i. Proposed pricing/quote must remain firm during the initial term of the Contract or Purchase

Order.

ii. Pricing must include any fees associated with the delivery of goods or services, including, but not limited to, shipping and installation.

E. Administrative Information

Please see Exhibit G for Administrative Information.

4. AWARD

A. Award (See Procurement Rule R-24-103-204-01)

i. This solicitation and the resulting Purchase Order will be awarded to the responsible Offeror whose acceptable Quote is determined to be the most advantageous to the State, with price/cost being the primary consideration. Other considerations may include, but are not limited to, sample quality, past performance, and lead time for delivery.

ii. Acceptable means that the goods or services submitted in the Offeror’s Quote will meet the state’s needs, and that the price is fair and reasonable. The determination of whether an Offeror’s Quote is acceptable is solely within the State’s discretion.

iii. Neither this solicitation nor an Offeror’s Quote constitutes a legally binding offer;

therefore, responsiveness at the time of Quote submission is not an absolute criterion.

B. Negotiations The State may negotiate with any Offeror to clarify the Offeror’s Quote or to effect modifications that will make the Quote Acceptable or more advantageous to the State;

however, any requirements identified in this solicitation may not be negotiated. Reference Procurement Rule R-24-103-204-01(d).

C. Single Quote If only one Quote is received in response to this solicitation, an award may be made to the single Offeror if the procurement official finds that the price submitted is fair and reasonable and that other prospective Offerors had reasonable opportunity to respond to the solicitation. If the price submitted is not fair and reasonable and there is not adequate time for re-solicitation, the procurement official may enter into competitive negotiations in accordance with Procurement Rule R-24-103-208-02.

D. Notice of Award A Notice of Intent to Award will be announced on Colorado VSS and Bidnetdirect.com///cdoc.

E. Documents After Award Prior to Purchase Order execution, the awarded Offeror must provide the State with proof of Good Standing with the Colorado Secretary of State (www.sos.state.co.us) and an insurance certificate documenting coverage as required by the Purchase Order.

E. Administrative Information