UNSPSC 45131700: Media storage

UNSPSC 45131700 Media storage is a Class code that encompasses videography services, document scanning, and related media capture and retention work purchased by state and local governments. The recent solicitation activity shows state procurement offices, counties, and cooperative purchasing vehicles using this code to source videographer services and document digitization. The State of Rhode Island's Master Price Agreement 213 for videographer services illustrates the scope: the state is establishing an open enrollment vendor list for videography work to be deployed across state agencies, municipalities, and political subdivisions through mini-bids as projects are identified. Similarly, Massachusetts posted a 2026 document scanning services solicitation, and Sourcewell — a Minnesota cooperative — issued RFP 061626 nominally for law enforcement equipment but with unclear relevance to the code's stated scope.

The geographic spread of recent activity centers on Rhode Island and Massachusetts, with Sourcewell's cooperative purchasing vehicle extending reach across multiple western states including Washington, Franklin, Grant, Grays Harbor, Chelan, and Yakima counties. The most concrete recent opportunity is the State of Rhode Island's videographer MPA, posted August 17, 2026, with proposals due September 14, 2026 at 12:00 p.m.; multiple vendors will be selected and retained on an open enrollment basis, with pricing determined through mini-bids on individual projects and a 0.33% contract administrative fee withheld from invoices. Vendors must carry General Liability ($1,000,000 combined single limit), Workers Compensation ($100,000 each accident), and Automobile Liability ($1,000,000 each occurrence) insurance. The initial contract period runs January 1, 2026 through December 31, 2028, with renewal options. The Massachusetts document scanning solicitation (posted May 19, 2026, due June 9, 2026) lacks detailed specifications in available materials.