UNSPSC 45131700: Media storage

UNSPSC 45131700 Media storage is a Class code that encompasses document scanning and records management services, based on recent state and local solicitations that focus on converting physical documents to digital formats and establishing storage systems for archived materials. The code attracts solicitations from state procurement offices, counties, and cooperative purchasing vehicles serving multiple jurisdictions. The work being procured includes document digitization, scanning workflow management, and the establishment of systems to house and retrieve scanned records long-term. State and local governments use this code when managing legacy paper records, complying with retention requirements, or modernizing records infrastructure to reduce physical storage footprint and improve access.

Recent activity shows solicitation from Massachusetts, which posted a 2026 Document Scanning Services RFP (Solicitation BD211576TYN01TYN01129483) with a due date of June 9, 2026. A second opportunity, posted May 12, 2026, was issued by Sourcewell, a Minnesota cooperative purchasing vehicle acting on behalf of participating entities across Washington state, including Franklin County, Grant County, Grays Harbor County, Chelan County, and Yakima County, for Law Enforcement Equipment (RFP #061626, due June 16, 2026). The Sourcewell solicitation was structured as a cooperative contract available to thousands of governmental agencies, higher education institutions, K-12 school districts, tribal governments, and nonprofit organizations across the United States and Canada; however, the Law Enforcement Equipment designation appears misaligned with the media-storage code classification, suggesting potential miscoding in the source data. The Massachusetts document-scanning opportunity aligns directly with the code's scope. Geographic activity in the source is limited to Massachusetts and the Pacific Northwest and upper Midwest jurisdictions participating in the Sourcewell vehicle; the broader geographic pattern of media-storage procurement activity is not characterized by the available opportunities.