D315--Department of Veterans Affairs MARKET RESEARCH PURPOSES ONLY Digitizing Records - Services Corporal Michael J. Crescenz VA Medical Center
Purpose and Objectives:
The intent of this Sources Sought Notice is to identify potential offerors capable of providing digitizing records. These are for the Corporal Michael J. Crescenz VA Medical Center in 3900 Woodland Avenue, Philadelphia, PA 19104. Responses to this Sources Sought Notice should demonstrate the firm's ability, capability, and responsibility to provide the principal components of supplies listed in the attached document.
Responses should include the following information: Verify that the business is under 561439 of the North American Industry Classification System (NAICS), Verification of Size Standard under the NAICS, Business name, address, Point-of-Contact, if in possession of a Federal Supply Schedule contract, and if the business has verification as a Service Disabled Veteran Owned Small Business or Veteran Owned Small Business. All information is to be submitted via e-mail at Daniel.Johnson44@va.gov. Information provided will not be returned. All responses shall be in the English Language. Responses are due by 08:00 A.M. (EST) on Friday, July 31, 2020. No submissions will be accepted after this date and time. Questions can be submitted electronically to Daniel.Johnson44@va.gov.
This is a Sources Sought Notice and submissions will be used for informational and planning purposes only. This notice does not constitute a formal Request for Quote (RFQ), nor is the government obligated to issue an RFQ. In addition, the Government does not intend to pay for any information provided under this notice. The Government is not obligated to notify respondents of the results of this survey.
STATEMENT OF WORK
Records Digitization
Corporal Michael J. Crescenz VA Medical Center
Intro:
The Facilities Management Services (FMS) located in Building 5 of the Corporal Michael J Crescenz VA Medical Center at 3900 Woodland Avenue, Philadelphia, PA 19104, has a need to digitize A&E large format drawings. Due to numerous factors (reduced office space, efforts to minimize the center s environmental footprint, etc.) document management services/digitization is necessary to maintain a professional, efficient and secure archive. Reflected below is a few ways that the Government will benefit in the acquisition of this service: the service will make available more office space, so that other hospital or administrative tasks can be performed; the service will minimize the VAMC s waste and environmental footprint; the service will also assist the VAMC in maintaining a good accountability and formal record keeping program. Document digitization will assist in maintaining a professional, efficient, and more secure document archive.
The objective of this service is to provide administrative support in the conversion of paper documents with a systematic, organizational workflow. Upload scanned images onto a CD and return the paper documents to the VA for storage.
Summary of Work Statement:
FMS has 60 flat file drawers with approximately 4,500-5,500 technical drawings. The vendor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision and other items and non-personal services necessary to perform. The approved vendor and any operations staff must have records, information, and/or archival management accreditation.
Scope of Work:
The approved vendor shall be responsible for retrieving the paper documents from Building 5 at the Philadelphia VAMC and securely deliver to their off-site facility for processing. The approved vendor shall establish a system to scan images then present it to facilities management before implementation. The process will include but shall not be limited to secure packaging for travel, counting documents, removing staples and clips, scanning, identifying damages and duplicates, organization of metadata, and upload to CD. Vendor shall complete services within eight (8) weeks from after receipt of order (ARO).
Work Hours:
If Contractor is required to be onsite, it must be between the hours of 8:00 A.M. EST 4:00 P.M. EST on Monday Friday (EXCLUDING FEDERAL HOLIDAYS). If one of the planned days were to overlap onto a holiday, it is on the Contractor to reschedule another day/time with the COR, at no additional cost to the Government.
Organizational Conflict of Interest (OCI):
The Contractor shall notify the Contracting Officer (CO) immediately whenever it becomes aware that such access or participation may result in any actual or potential organizational conflict of interest (OCI) and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may elect other remedies as he/she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.
Point of Contact (POC):
Primary POC: TBA
POC Phone Number: TBA
POC Email: TBA
Secondary POCs:
Primary POC: TBA
POC Phone Number: TBA
POC Email: TBA
Primary POC: TBA
POC Phone Number: TBA
POC Email: TBA
36C24420Q0893 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 4
7/28/20, 11:49 AM WV ARNG records digitilization and indexing services
The West Virginia Army National Guard (WVARNG) is soliciting HUBZONE vendors to provide quotes for a base plus 4 one year option/ordering period IDIQ contract to perform Records Digitization and Indexing Services, as defined in the Performance Work Summary (PWS). The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to digitize the paper and micro film. The anticipated Periods of Performance PoP for the IDIQ's ordering period is 5 years. Each task order placed on the IDIQ will have a period of performance.
All requirements will be in accordance with the Performance Work Statement (PWS), which is attached and made part of this solicitation, no partial quotes will be accepted, all or none applies.
The solicitation will be issued as a Request for Quote (RFQ) from the USP&FO for West Virginia , Purchasing and Contracting Division, Buckhannon, WV. Principle NAICS is 518210. This acquisition is utilizing procedures in FAR part 13.5, Simplified Acquisition Procedures. This requirement is set aside 100% for HUBZONE certified small businesses only.
Solicitation is estimated to be posted on or about 17 June 2020. The resulting contract will require the Contractor to be compliant with the Contract Manpower reporting (CMR) system. The Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the WVARNG via a secure data collection site. See attached Performance Work Statement for more information. In order to be eligible for award, the successful offeror's System for Award Management (SAM) registration must be active and includes representations and certifications. This solicitation will be issued electronically, therefore hardcopies will not be provided. Upon release of the solicitation, it will be available on the Federal Business Opportunities website on https://beta.sam.gov or https://www.fbo.gov. CAUTION: This solicitation will be issued electronically as will any amendments thereto. Because of this, the Government is under no obligation and is in fact unable to maintain a bidder's mailing list. It is therefore incumbent upon any interested parties to periodically access the above Internet address in order to obtain any amendments that may be issued. Failure to obtain any said amendments and to respond to them prior to the date and time set for receipt of offers may render your offer nonresponsive and result in the rejection of same.
All quotes or bid must be submitted electronically either via FBO or sent via e-mail to matthew.d.corcoran.civ@mail.mil
W912L820Q0021 Department of the Army West Virginia Army National Guard
6/2/20, 2:02 PM Herbarium Digitization and Web-Hosting
This is a Combined Synopsis/Solicitation announcement for commercial item
prepared in accordance with the format in Subpart 12.6, as supplemented with
additional information included in this notice. This announcement constitutes
the only solicitation; Solicitation number 1013539NUSNA is issued as a
Request for Quote (RFQ). The solicitation document and incorporated
provisions and clauses are those in effect through Federal Acquisition Circular
2020-07 corrections. North American Classification Code (NAICS) 519130
Internet Publishing and Broadcasting and Web Search Portals is applicable.
Interested offerors must submit their proposals. All responses will be evaluated.
The government intends to award a Firm Fixed Price Contract in September
2020 to the offeror with the lowest price technically acceptable.
All proposals shall be submitted via email to althea.paul@usda.gov.
As authorized by FAR 5.102, solicitation dissemination is limited to electronic
medium, and the USDA will provide no hard copies. The solicitation will only
be available for download at no charge at the beta.SAM.gov website.
Prospective vendors shall complete electronic annual representations and
certifications, and shall be registered in the System for Award Management
database at http://www.sam.gov.
This procurement does not require the use of biobased products.
Address ALL questions in WRITING to the issuing office via email to
althea.paul@usda.gov (if applicable). Questions shall be submitted no later than Thursday September 17, 2020 at 5:00 p.m. Telephone inquiries will not be accepted.
Place of performance Washington DC.
1013539NUSNA Department of Agriculture Agricultural Research Service Field Research Implementation and Information Delivery Northeast Area
9/12/20, 8:22 PM