NIGP 99338: Travel-In, Lodging

NIGP 99338 Travel-In, Lodging (Item) covers lodging accommodations and related services that state and local governments procure directly — primarily emergency shelter for employees and contractors, glamping and campground concession operations, and administrative services supporting transient occupancy tax (TOT) and short-term rental (STR) compliance. Recent solicitations show counties and utility boards buying emergency lodging capacity tied to disaster response, municipalities contracting glamping operations at public campgrounds, and counties managing tax compliance and collections for short-term rental markets. The scope spans procurement of rooms during declared emergencies (with FEMA eligibility), concession agreements for recreational accommodations, and back-office administrative and audit services for hospitality-related tax regimes.

Florida dominates recent activity, with Sarasota County issuing an RFP for glamping concession services at Turtle Beach Campground (due June 29, 2026), the Utility Board of Key West (operating as Keys Energy Services) soliciting emergency lodging via RFP (originally due March 20, 2026), and the County of San Mateo issuing an RFP for TOT and VRBLT administrative and audit services (due April 27, 2026). The Key West procurement explicitly targets multiple vendor awards to ensure FEMA-compliant lodging options are available during hurricanes and other disasters, with vendors required to maintain $2 million commercial general liability insurance and comply with Davis-Bacon Act prevailing wage standards. The San Mateo RFP applies a local preference ordinance ranging from 5 to 10 percentage points for local and small businesses and spans a three-year term from July 1, 2026, with two optional one-year renewal terms.