NIGP 97222: Housing for Guest Instructors

NIGP 97222 Housing For Guest Instructors is an Item code encompassing hospitality and venue services—meeting space, hotel accommodations, food and beverage, and audio-visual support—procured by state and local educational entities to host multi-day professional conferences and staff training events. State and local procurement under this code targets full-service venue and hospitality providers capable of managing large-scale, multi-year conference operations with comprehensive lodging and event infrastructure. The issuing bodies are primarily state-level educational agencies and school systems seeking to consolidate venue, catering, and accommodation into single-vendor relationships for annual or multi-year staff development conferences.

Florida Virtual School recently posted RFP012604955B01APLCEVXXXXXX on May 13, 2026 (due June 3, 2026) to secure a qualified venue or full-service hospitality provider for its Annual Professional Learning Conference events spanning 2027 through 2031, serving approximately 3,800 staff members annually. The RFP requires meeting space accommodating up to 4,000 attendees in theater seating, 45–60 breakout rooms, on-site hotel accommodations, food and beverage services, and audio-visual support across three-day annual conferences. Proposals must include all-inclusive, not-to-exceed rates with unit pricing and extended costs; financial stability documentation through audited statements or investment-grade credit ratings; three references from the preceding thirty-six months; and compliance with the Americans with Disabilities Act and Florida accessibility laws. Venue location preference applies to Orange, Osceola, and Seminole counties to minimize travel costs, though other Florida counties are acceptable with travel reimbursement analysis. The RFP is open competitive with no set-aside designations, includes a non-mandatory pre-submittal conference on May 18, 2026 at 11:00 AM EST via Zoom, and anticipates Notice of Intent to Award on June 12, 2026 with final Board of Trustees approval in September 2026.