NIGP 97222: Housing for Guest Instructors

NIGP 97222 Housing For Guest Instructors, an Item code, covers lodging and hospitality arrangements for educational staff attending professional conferences and training events — work state and local education agencies and virtual schools buy to support large-scale annual learning convocations. State and local buyers under this code solicit comprehensive venue and hospitality packages that bundle hotel accommodations, meeting and breakout space, food and beverage services, and audio-visual support into single all-inclusive contracts. The issuing bodies are primarily state education departments and large school districts; Florida Virtual School appears as an active buyer in this space, procuring multi-year conference hosting arrangements to support recurring professional development calendars.

Florida Virtual School issued RFP 012604955B01APLCEVXXXXXX on May 13, 2026, seeking qualified venues or full-service hospitality providers to host its Annual Professional Learning Conference for calendar years 2027 through 2031, serving approximately 3,800 staff members annually. The procurement requires meeting space accommodating up to 4,000 attendees in theater seating, 45–60 breakout rooms, hotel accommodations, food and beverage services, and audio-visual support across three-day annual conferences, with proposals due June 3, 2026. FLVS expressed preference for venues in Orange, Osceola, and Seminole counties in Florida to minimize travel costs, though other Florida counties remain acceptable with travel reimbursement analysis. The RFP is open and competitive with no set-aside or disadvantaged-business restrictions; proposers must demonstrate financial stability through audited financials or investment-grade credit ratings, provide three written references from the preceding thirty-six months, and comply with Americans with Disabilities Act and Florida accessibility requirements. Award may be made by individual year or combination of years to single or multiple respondents based on best value determination, with no guaranteed minimum spend or budget range specified in the solicitation.