NIGP 91580: Typing and Word Processing

NIGP 91580 Typing And Word Processing, an Item code, encompasses comprehensive classroom and conference room technology services—including procurement, installation, programming, support, repair, and servicing of audiovisual and control systems—that state and local governments, particularly higher-education institutions, solicit on a turnkey basis. The scope extends beyond traditional typing and word processing equipment to full-service technology integration serving multiple campus locations simultaneously, with vendors expected to provide system design, engineering, automation control, equipment storage, warranty service, and dedicated technical support including same-day response capabilities for high-priority issues. Issuing bodies under this code include college and university systems; recent activity shows community college districts in Florida actively procuring these services through competitive RFPs that demand five or more years of demonstrated experience, completion of at least ten similar projects within three years, and dedicated on-site technical staff with manufacturer certifications.

Valencia College District Board of Trustees in Florida issued RFP 202626 on April 6, 2026, for classroom and conference room technology services across nine campus locations and approximately 900 rooms, with proposals due April 30, 2026. The College has averaged $1.6 million in annual spending over the past five fiscal years and anticipates upgrading 50–75 rooms annually; the RFP contemplates an initial three-year contract term with optional two additional one-year extensions for a cumulative maximum of five years. Evaluation incorporates company qualifications, experience and references, operating plan and location, price and discounts, and demonstrated capability across multiple phases, with a non-mandatory pre-proposal meeting scheduled for April 8, 2026, at 10:00 a.m. via Zoom and a questions deadline of April 21, 2026. Required insurance includes General Liability of $1,000,000 per occurrence, Professional Liability of $1,000,000, Crime Liability of $1,000,000, and Workers' Compensation per statutory requirements.