NIGP 84522: Fuel Test Kits and Devices

NIGP 84522 Fuel Test Kits And Devices, an Item code, covers fuel management software systems and associated fuel dispensing pump hardware that state and local governments procure to control, monitor, and authorize vehicle fueling operations across facility fleets. The scope of work under this code includes cloud-based fuel management platforms with card- and key-based vehicle authorization, cellular connectivity, fuel dispensing pump installation and configuration, vendor training, and ongoing subscription and maintenance services. Issuing bodies soliciting under this code include county government departments managing centralized vehicle fleet infrastructure, particularly facilities management and general services divisions responsible for county health centers and multi-location fuel depot operations.

County of Rockland Department of General Services, Facilities Management Division, issued RFP-RC-2026-017 on May 7, 2026, for emergency replacement of an obsolete fuel management software system and associated dispensing pumps serving approximately 350 vehicles across two locations—the Dr. Robert L. Yeager Health Center in Pomona, New York, and 55 New Hempstead Road in New City, New York—with provisions for two additional pumps in New City. The RFP called for proposals due June 2, 2026, via the Bonfire Portal, and required vendors to demonstrate two-hour service response capability, submit five project references, and maintain General Liability Insurance with limits of $1,000,000 per occurrence and $2,000,000 aggregate. The contract terms included a one-year initial period with four optional one-year renewals, firm pricing for 120 days, and CPI-indexed adjustments in renewal years. The procurement weighted cost at 350 points, with technical compliance, implementation approach, vendor experience, support service levels, and system expandability comprising the balance of 350 total evaluation points.