NIGP 61547: File Guides

NIGP 61547 File Guides, an Item code, encompasses file folders, dividers, and organizational filing products that state and local governments procure for office and classroom operations. State and local procurement under this code centers on consumable filing supplies purchased through cooperative purchasing vehicles and direct RFQ/IFB processes, typically bundled with broader office-supply requisitions rather than solicited in isolation. File guides appear most frequently alongside complementary items such as binders, fasteners, envelopes, and storage solutions in multi-line-item office-supply bids. School districts and cooperative purchasing agencies represent the primary issuing-body mix, with centralized purchasing cooperatives leveraging volume across multiple member systems to negotiate pricing and delivery terms.

Cooperative Purchasing Agency (CPA), a Georgia-based non-profit serving 35 school systems across multiple states, posted a representative opportunity in August 2026 under Bid 2027-006 for office and desktop supplies, with response due September 29, 2026. The solicitation spanned approximately 150+ line items including file folders among receipt books, binders, fasteners, and writing instruments, with annual quantities ranging from 1 to 7,000 units depending on product. Awards were to be made on factors including vendor relations, past performance, service, warranty validity, and customer feedback—not lowest price alone. CPA required F.O.B. destination pricing to its Cleveland, Georgia warehouse with delivery anticipated within 30 days of purchase order issuance and Net 30 payment terms. Physical samples were mandatory unless bidders proposed CPA's currently carried or previously approved brands. The contract period ran January 1, 2027 through December 31, 2027. Geographic activity centers on the Southeast, where school-district cooperative purchasing is concentrated, though the cooperative model extends membership across multiple states.