NIGP 60039: Copy Machines, Analog

NIGP 60039 Copy Machines, Analog is an Item code describing analog photocopiers and related copying equipment that state and local governments procure through both direct solicitation and cooperative purchasing vehicles. State and local buyers under this code seek equipment on a catalog-discount basis, with evaluation criteria emphasizing competitive pricing, payment terms, shipping flexibility, and vendor willingness to accept purchase orders rather than technical specifications or service requirements. Issuing bodies include education service cooperatives, county governments, and multi-jurisdictional cooperative purchasing entities acting on behalf of diverse member organizations. The work is straightforward commodity procurement rather than managed services or lease-based arrangements.

Region 7 Purchasing Cooperative (serving Texas) posted an invitation for catalog discount bids (CM2628, due September 29, 2026) for copy machines with estimated total expenditures of $9,378,324 over a two-year contract term beginning October 15, 2026. Sourcewell, a Minnesota local government unit and service cooperative, issued an RFP (#061626, due June 16, 2026) for Law Enforcement Equipment that included copy machine procurement as part of a broader equipment contracting solution available to participating entities across multiple states and Canadian jurisdictions. These opportunities reflect activity in Texas and the upper Midwest, though the Sourcewell vehicle explicitly extends to Franklin County, Grant County, Grays Harbor County, Chelan County, and Yakima County in Washington, suggesting multistate geographic reach. Vendors responding to cooperative purchasing solicitations under this code should expect electronic submission requirements, detailed standard terms and conditions, and emphasis on commercial flexibility rather than technical differentiation.