NIGP 42571: Safe Files

NIGP 42571 Safe Files, an Item code, encompasses secure file storage equipment and systems that state and local governments procure for law enforcement, records management, and evidence custody applications. Recent solicitations show governments buying physical secure storage cabinets, filing systems, and related hardware designed to meet chain-of-custody and evidence-handling requirements in public safety and administrative settings.

Sourcewell, the State of Minnesota cooperative purchasing vehicle, issued RFP #061626 on May 12, 2026 to establish a law enforcement equipment contracting solution available to participating entities across the United States and Canada, with a response deadline of June 16, 2026. The solicitation encompasses multiple Washington counties (Franklin, Grant, Grays Harbor, Chelan, and Yakima) alongside numerous other jurisdictions, K-12 school districts, higher education institutions, nonprofit organizations, and tribal governments. Vendors must submit proposals through the Sourcewell Procurement Portal; no set-aside designations, specific award values, or budget ranges appear in the available documentation. The resulting contract structure allows selected vendors to serve a broad public sector base under standardized Sourcewell framework terms.