NIGP 25505: Bar Code Decals

NIGP 25505 Bar Code Decals, an Item code, encompasses labels, decals, and marking products that state and local governments procure for inventory management, filing systems, and asset tracking. Recent solicitations show that purchasing bodies are acquiring custom-printed file folders with numeric and color-coded labels, year labels in multiple color variations, expandable folders with specifications, and related labeling products — often in bulk quantities and with delivery to multiple locations. The issuing bodies under this code include county sheriffs' offices, coroners' divisions, and forensic labs, reflecting the broad use of labeling and organizational systems across law enforcement and administrative functions.

The County of Orange Sheriff-Coroner is conducting an IFB (Invitation for Bid #060-3015801-MB) for file folders and labels with a response deadline of March 26, 2026 at 4:00 p.m., including nine product categories with annual usage of approximately 15,000 custom-printed folders, 5,000 expanding folders combined, 24 rolls of year labels, and variable quantities of color-coded and numeric labels. The contract term runs three calendar years from execution with an optional two-year renewal, and the County offers a five percent price preference to vendors certified as County of Orange Local Small Business (OCLSB) or Disabled Veteran Business Enterprise (DVBE), with a maximum preference deduction capped at $100,000. Cooperative purchasing is available to other governmental and non-profit entities, with a two percent administrative rebate on subordinate contract sales. Electronic submission is required through the County's eProcurement Portal, with all questions due by March 17, 2026 at 5:00 p.m.