NIGP 20574: Printer Sharing Devices, Environmentally Certified Products

NIGP 20574 Printer Sharing Devices, Environmentally Certified Products is an Item code describing multi-function printing devices and related managed print infrastructure that state and local governments procure as part of enterprise printing solutions. Recent solicitations under this code center on managed print services (MPS) contracts where jurisdictions acquire, lease, or integrate shared printing devices with software, consumables management, secure print release, and maintenance support rather than standalone device purchases. The City of Tucson's RFP 260204 (due May 27, 2026) exemplifies this trend, seeking a comprehensive MPS vendor to manage 324 multi-function devices and 193 network printers across 107 city locations serving 5,000 users with an estimated 23.4 million monochrome and 16.6 million color impressions over the contract term. The scope extends beyond hardware to encompass device fleet management, secure scanning and fax capabilities, toner and consumables, centralized monitoring, reporting and analytics, mobile and follow-me printing, integration with Microsoft 365 and Active Directory authentication, and on-site technical support including two full-time factory-trained technicians. Issuing bodies pursuing this code include city governments, school districts, and higher education institutions. The City of Tucson, Harlingen Consolidated Independent School District, School District of Manatee County, Valencia College District, and City of Madison represent recent solicitors across municipal procurement, K–12 education, and community college operations, indicating broad demand across local government types.

Recent activity clusters in Arizona, Florida, Texas, and Wisconsin. The Tucson RFP is the most detailed current opportunity, with responses due May 27, 2026, and a five-year initial term (February 1, 2027 through January 31, 2032) plus optional five one-year extensions; the City reserves the right to award multiple contracts and conduct vendor interviews. Harlingen ISD's concurrent Computer & Printer Supplies solicitation #CPSC0426 (due April 14, 2026) requests detailed specifications through the district's online bidding portal. Manatee County Schools issued solicitation 260107KD (due March 24, 2026) for technology equipment on a catalog-discount basis across a five-year term (May 1, 2026 through June 30, 2030) with an optional three-year renewal, explicitly reserving the right to continue utilizing existing Florida Department of Management Services statewide contracts concurrently. Valencia College District's RFP 2026-26 (due April 30, 2026) targets classroom and conference room technology services college-wide, encompassing projectors, display surfaces, control panels, and related systems across nine campuses with a $1.6 million average annual budget and a three-year initial term plus two optional one-year extensions. The City of Madison's printing and mailing services RFP 1500802026 (due April 3, 2026) addresses high-volume print production for utility bills and tax notices. Procurement structures vary from managed services arrangements requiring full-service providers to catalog-discount and turn-key integrator models; several solicitations include federal compliance obligations (FTA, ARPA, HUD Section 3, prevailing wage) and require proof of government or public-sector experience.