NIGP 20439: Duplicators, DVD, CD, Hard Drives, etc.

NIGP 20439 Duplicators, DVD, CD, Hard Drives, Etc., an Item code, covers portable data storage hardware and related configuration services that state and local governments procure for organizational use. Recent solicitations show the code encompasses USB flash drives, portable hard drives, and related peripherals bundled with installation, configuration, and multi-year warranty and maintenance packages. Issuing bodies under this code include city procurement offices; the City of Philadelphia has posted requirements contracts in this space. State and local agencies treat these items as capital equipment, requiring vendors to deliver directly to designated facilities (no drop-ship), provide on-site installation and configuration at vendor cost unless directed otherwise, and commit to extended warranties and post-warranty on-site maintenance with next-day response coverage.

The City of Philadelphia posted a requirements contract for USB flash drives and portable hard drives (Solicitation B2727762) due August 21, 2026, with quotes to be submitted through PHLContracts. The Philadelphia opportunity illustrates the scope: the City accepts refurbished equipment, requires a minimum three-year warranty for some items, mandates next-day on-site maintenance including parts and labor following the initial warranty period, and requests training and instruction services as part of the vendor package. Delivery must be inside service to a loading dock. Vendors may offer either three-year or five-year long-term maintenance options post-warranty. The geographic footprint of recent activity centers on Pennsylvania, though broader state and local procurement patterns for portable storage hardware are not fully characterized in the available opportunity record.