NIGP 20439: Duplicators, DVD, CD, Hard Drives, etc.

NIGP 20439 Duplicators, DVD, CD, Hard Drives, Etc., an Item code, encompasses the procurement and servicing of classroom and conference room technology infrastructure, including projectors, control systems, audio equipment, document cameras, and related audiovisual components integrated into multi-room environments across education and institutional campuses. State and local governments soliciting under this code are seeking turnkey technology services — encompassing equipment supply, installation, programming, support, repair, and ongoing maintenance — rather than commodity-level duplicators or storage devices alone. The issuing bodies include higher-education institutions, particularly community college district boards managing technology refresh and upgrade cycles across multiple campus locations.

Valencia College District Board of Trustees in Florida posted RFP 2026-26 on April 6, 2026, seeking a qualified firm to provide comprehensive classroom and conference room technology services across nine campus locations serving approximately 900 rooms, with proposals due April 30, 2026. The College has averaged $1.6 million in annual spending over the past five fiscal years and plans to upgrade 50–75 rooms annually through a three-year initial contract term with optional two additional one-year extensions. Required services include same-day response for high-priority issues, 24-hour on-site visits, technical phone and remote support, local service capabilities, and a dedicated full-time certified programmer on staff. Respondents must demonstrate five years of active business performing similar services and completion of at least ten qualifying projects within the last three years; the evaluation process includes three phases — submittal scoring (company qualifications 10%, experience 20%, operating plan 10%, completeness 20%, price 15%, capability 25%), shortlist interviews worth up to 50 points, and contract negotiations with the highest-ranked firm. A non-mandatory pre-proposal meeting is scheduled for April 8, 2026, with a questions deadline of April 21, 2026, and evaluations on May 12, 2026. Contractors must maintain General Liability of $1,000,000 per occurrence, Professional Liability of $1,000,000, Crime Liability of $1,000,000, and other statutory insurance, with Valencia College District Board of Trustees named as additional insured.