NIGP 20350: Forms, Charts, Templates, Rulers, etc., Environmentally Certified Products

NIGP 20350 Forms, Charts, Templates, Rulers, Etc., Environmentally Certified Products is an Item code under which state and local governments procure classroom and conference room technology services, including the design, installation, support, repair, and servicing of audiovisual and control systems across multiple campus or facility locations. The solicitation activity demonstrates that the code captures comprehensive technology-services packages—projectors, projection surfaces, interactive document cameras, loudspeakers, wireless display systems, touch control panels, and integrated automation—delivered on a turnkey basis by qualified integrators or suppliers with established integration partnerships. Higher-education institutions dominate the recent opportunities, with Valencia College District Board of Trustees in Florida issuing RFP 2026-26 for college-wide classroom and conference room technology services across nine campus locations and approximately 900 rooms. The scope spans system engineering, design, programming, equipment storage, on-site and remote technical support, integration with institutional incident-management software, and full warranty administration, with required qualifications including five years of active business experience, completion of at least ten similar projects within the past three years, a dedicated account team, and a full-time certified programmer on staff.

Valencia College's RFP 2026-26, due April 30, 2026, at 12:00 p.m. EST, represents a significant opportunity grounded in the College's historical annual spending of approximately $1.6 million and annual room upgrades of 50–75 installations. The procurement will be evaluated in three phases—initial scoring on company qualifications, experience, references, operating plan, submittal completeness, price, and demonstrated capability (Phase I); interviews with shortlisted firms (Phase II); and contract negotiations with the highest-ranked respondent (Phase III). A non-mandatory pre-proposal meeting is scheduled for April 8, 2026, at 10:00 a.m. via Zoom, with a questions deadline of April 21, 2026, at 10:00 a.m. The contract structure provides for an initial three-year term with optional extensions of two additional one-year periods, cumulative maximum of five years. Vendors must maintain comprehensive insurance including $1,000,000 General Liability per occurrence, $500,000 Employers Liability, $1,000,000 Crime Liability, and $1,000,000 Professional Liability, with the College and Valencia Foundation named as additional insureds, and must submit percentage discounts from manufacturer's suggested retail price for preferred equipment lines from Panasonic, Sony, Chief, Da-Lite, Extron, Elmo, JBL, Crestron, and Crown.