NIGP 16557: Menu Boards

NIGP 16557 Menu Boards is an Item code covering digital display systems and physical informational station panels that state and local governments—primarily school districts and county agencies—procure for student nutrition and foodservice environments. The code encompasses both software-as-a-service subscriptions for digital menu management and custom-fabricated display stations featuring printed graphics, acrylic literature holders, and supporting infrastructure. School districts dominate the recent solicitation activity, with Hillsborough County Public Schools and Seminole County visible in the most recent postings. The work involves specification of panel materials (6mm PVC board substrates with vinyl graphics and laminate overlays), dimensional precision (three-panel and five-panel configurations), custom design services, and logistics coordination to central nutrition service warehouses. Vendors typically quote firm fixed-price per-unit costs with inside delivery and may propose custom design-time fees; longer-term contracts may include additional items under cost-plus-markup arrangements.

Recent opportunities show activity concentrated in Florida. Hillsborough County Public Schools issued an Invitation to Bid (ITB 26172ITBDST, due June 18, 2026, later issued a Notice of Non-Award on July 14, 2026) for a minimum of 136 customized informational station panels across two sizes, with an estimated annual spending of approximately $118,000 funded by federal sources (USDA Food and Nutrition Service). The scope included an addendum posted June 10, 2026 clarifying specifications and delivery conditions. Seminole County issued a sole-source subscription solicitation (26270008SMS, posted September 28, 2026) for MealViewer Digital Menus Suite software and associated professional services, though the response date had passed at posting. Vendors responding to these opportunities faced minimum qualifications including three years' prior experience in the relevant commodities, Florida business authorization, proof of insurance, E-Verify compliance, and submission of standard federal certifications (AD-1049 drug-free workplace, AD-1048 debarment, non-collusion affidavit, anti-lobbying, scrutinized-company, and labor-coercion affidavits).