NIGP 12570: Paper, Reproduction Proofing

NIGP 12570 Paper, Reproduction Proofing is an Item code under which state and local governments procure office copy paper, thermal boarding pass stock, and related reproduction materials for operational and administrative use. The Rockwood School District in Missouri recently solicited 6,310 cases of acid-free, 20 lb., white copy paper through an RFB due May 22, 2026, specifying 8" x 11" sheets in 5,000-sheet cases for use in laser printers and high-speed copiers across 30 district schools and facilities. Similarly, the Sacramento County Department of Airports issued RFP 2026RFP0016 seeking bag tags, thermal paper, and automated ticket and boarding pass stock on a two-year initial contract with optional one-year extensions, available to other eligible governmental and non-profit entities through the Sacramento County Procurement Alliance cooperative purchasing vehicle. Issuing bodies under this code include independent school districts, county departments, and special-purpose agencies; both recent solicitations appear as standalone procurements rather than elements of larger bundled buys.

Geographic activity centers on the Midwest and California, with the Rockwood School District in St. Louis County, Missouri and Sacramento County, California representing the most recent documented opportunities. The Rockwood RFB required vendors to provide five references including prior government or school district clients, a Certificate of Good Standing from the Missouri Secretary of State, evidence of financial stability, and $1,000,000 general liability insurance, with deliveries on F.O.B. Destination basis and Net 45 payment terms across a contract period of July 1, 2026 through June 30, 2027. The Sacramento County RFP similarly contemplated multi-year contracting with potential expansion to non-prime-purchasing entities, indicating willingness among state and local buyers to leverage cooperative agreements for supply continuity in this commodity class.