R416--Aviary and Aquarium Maintenance Service Coatesville VA Medical Center
THIS IS NOT A SOLICITATION. This is a Sources Sought Notice only and is issued to conduct market research and gain knowledge of current market capabilities. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. This notice is issued solely for information and planning purposes and does not constitute a solicitation or a guarantee to issue a solicitation in the future. This notice does not commit the Government to contract for any supply or service. All information submitted in response to this announcement is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government. Not responding to this notice does not preclude participation in any future solicitation, if issued. This announcement is based on the best information available at this time and is subject to future amendment.
The Department of Veterans Affairs, Network Contracting Office 4, is conducting a market survey to identify potential sources to perform a firm fixed price contract for procurement of maintenance services of aviaries and aquariums for Coatesville VA Medical Center:
DRAFT DESCRIPTION OF REQUIREMENT
Background
The Coatesville VA Medical Center Recreation Therapy Services oversees the maintenance services for the aquarium and aviaries throughout the Coatesville VA Medical Center. The purpose of this procurement is to obtain a contractor to provide maintenance services for Coatesville s aviaries and aquariums as indicated in this Statement of Work.
Scope of Work
The contractor shall clean and maintain seven aquariums and two aviaries located at the Coatesville VA Medical Center campus. The contractor shall service all aquariums and aviaries every other week.
Regular service to aquariums includes cleaning of tanks, inspection of fixtures, removal of algae, cleaning the gravel, maintaining appropriate water levels and chemical (PH) levels to sustain the tank, replacement of fish if needed, and adding filter media (i.e., foam and charcoal).
*WORK NOT INCLUDED IN SCOPE: Additional aquarium maintenance that may be needed occasionally as identified during regular service visits or by VA Staff, including light, filter, air pump, motor, lid, and heaters replacement, are not included within the scope of this contract.
Service to aviaries includes disinfecting the aviary walls, changing the bedding, and cleaning the water and food sources, and replacement of lights as needed. Aviary maintenance includes bird husbandry (trimming of beaks, wings, and nails), replacement and repacking of nesting materials and replacing birds as needed.
*WORK NOT INCLUDED IN SCOPE: Additional aviary maintenance that may be needed occasionally as identified during regular service visits or by VA Staff, including acrylic repair, and replacement of aspect feeders, tube feeders, waterers, manzanita branches, locks, and fixtures, are not included within the scope of this contract.
The contractor shall refill all food for both aviary and aquarium animals at the time of service. Additionally, the contractor shall ensure that VA has appropriate food supply to use until the next contractor service date. VA Staff shall ensure that animals are fed daily between contactor service visits.
The contractor shall maintain a tidy work area when providing services to protect the safety of VA patients and staff and avoid negative interactions with VA patients and staff. The Contractor should limit social interaction with VA patients they encounter to only general greetings and conversations related to the aquariums and aviaries. The Contractor must never discuss patient medical information, bring in any items or purchase items at a patient s request.
Acceptance Criteria
Services are deemed acceptable when all maintenance items are completed, cleaning is provided, food items are restocked, and any necessary fish or bird removal or replacements are completed.
Schedule and Reporting
The contractor shall provide regular services every other week, as coordinated with the program point of contact, and communicate any deviation from that schedule at least one business day in advance. Additionally, the contractor shall be available to field VA phone or email requests to address concerns or issues that arise between regularly scheduled services.
The contractor shall provide a report after each regular service of services completed and any items that need further attention outside the general maintenance of the aviaries and aquariums. The contractor shall also communicate any concerns or adverse issues that occur during service to the program point of contact after each service.
Place of Performance
Services will be performed at the Coatesville VA Medical Center, 1400 Black Horse Hill Road Coatesville, PA 19320. The facility currently has two aviaries and seven aquariums located in multiple buildings and floors on the Medical Center campus. The aviaries are in Building 138. The aquariums are in Building 138 (4 tanks; on 3 units), Building 59 (1 tanks) and Building 39 (2 tanks; 2 separate floors).
Additional Requirements
The contractor shall follow VA security and badge requirements (including completing finger printing, completing background checks, providing necessary documents to achieve this requirement). The contractor must sign in at the operator desk in Building 1, 1st floor prior to each service.
The contractor must comply with all VA infection control and masking guidelines. In accordance with COVID 19 protocols, contractors shall wear a facemask and practice hand hygiene prior to handling aquarium and aviaries until further notice. The contractor shall immediately communicate to the program point of contact any potential COVID-19 exposure resulting from a positive COVID-19 test by contractor staff.
Capabilities Statement and Documentation:
Companies are invited to provide their capabilities, experience, and knowledge in the provision of aviary and aquarium maintenance services. Sources are asked to provide information to demonstrate their answers to the following items of information:
1. General information about your company to include:
Company Name:
Company Address:
Socioeconomic Status:
GSA Contract Number covering these services and Expiration Date (if applicable):
Company DUNS:
Company NAICS Code(s):
Point of Contact Name:
Point of Contact Phone Number:
Point of Contact Email Address:
Company Website (if available):
2. The North American Industry Classification System Code (NAICS) is 712130, (Aquariums; Aviaries), and the Small Business Size Standard is $30 million.
3. Based on market response, the following clauses may be included in a resulting solicitation, should one be issued:
VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside
VAAR 852.219-11, VA Notice of Total Veteran-Owned Small Business Set-Aside
FAR 52.219-6, Notice of Total Small Business Set-Aside
Accordingly, prospective contractors will be required at time of solicitation response to certify to the applicable limitation on subcontracting requirements in 13 CFR 125.6, with reference to the appropriate set-aside. Please include in the response to this sources sought notice your ability or inability to certify to the clause applicable to your organization.
4. Provide a summary of your firm s ability to provide the services described in this announcement.
In addition to a Capability Statement, submissions can include specifications, brochures, and manuals as attachments.
Submit responses via email to Contract Specialist Theresa Murray at theresa.murray@va.gov later than 2:00 PM EST, 11/30/2021, with Sources Sought number 36C24422Q0131 in the subject line. Telephone responses shall not be accepted. The government will not provide feedback in response to vendor questions about the requirement at this time. If you identify ambiguities or have concerns about anything in the description of the requirement, however, please include them with your response. Confirming receipt of the response is the responsibility of the contractor. Contact the contract specialist if the government does not confirm receipt of the sources sought response within 2 business days.
Prospective Contractors are reminded that in accordance with FAR 4.11 they shall be registered in the System for Award Management (SAM) database and shall complete electronic annual representations and certifications in SAM prior to award of a contract. SAM is located at https://sam.gov/SAM/ and consolidated the capabilities of CCR/FedReg, ORCA, and EPLS. There is NO cost to use SAM.
No solicitation document is available at this time; this notice is to acquire information only.
36C24422Q0131 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 4
11/22/21, 1:54 PM Aquarium Service
Added: Aug 17, 2010 6:17 pm
1. The Government has a requirement for Aquarium Services at the Child Care Centers located on Buckley AFB. The required services are commercial in nature, therefore, FAR Part 12, Acquisition of Commercial Items, shall apply to this acquisition. The Contractor shall furnish all labor, tools, materials and transportation necessary to perform maintenance on 8 Aquariums (7 fresh water aquariums and 1 salt water aquarium). The Period of Performance 1 Oct 2010 through 30 Sep 2011 with 4 one year options.2. Set-Aside: TBD3. NAICS Code: 7121304. THIS SOURCES SOUGHT IS PUBLISHED FOR MARKET RESEARCH PURPOSES ONLY.5. Note this is not a request to be placed on a solicitation mailing list nor is it a request for proposal, or an announcement of a solicitation.6. All questions or comments must be emailed to Ms. Wendy Farnsworth, wendy.farnsworth@buckley.af.mil, Contract Specialist, by 24 Aug 2010 at 2:00 pm MST. Telephone and other means of oral communication shall not be permitted.7. Responses shall include:(1) Company name, address, point of contact, phone/fax/email, and business size and status (e.g., small business, 8(a), veteran owned small business, service-disabled veteran owned small business, HUB Zone small business, small disadvantaged business, and women owned small business), DUNS number, and CAGE Code. (2) Proof of experience and capability of meeting requirements. Capability statements will not be accepted after the due date. No facsimile transmissions will be accepted. 8. The Government will not pay for any material provided in response to this market survey nor return the data provided.9. All interested parties should respond by 2:00 pm, MST on 24 Aug 2010, to Wendy Farnsworth, wendy.farnsworth@buckley.af.mil.
FA2543-10-T-0032 Department of the Air Force Space Command
8/17/10, 6:17 PM Aquarium Maintenance
Added: Dec 05, 2016 1:21 pm
This is not a solicitation announcement. This is a sources sought synopsis only. The purpose of this is to gain knowledge of potential qualified sources and their size relative to NAICS 541611, Standard Size $15.0M. Responses will be used by the Government to make appropriate acquisition decisions. Responses are not considered responses to any potential solicitation announcement.
Scope of Work
The Central Arkansas Veterans Healthcare System (CAVHS) is in need of a monthly contract for preventative maintenance and emergency services for one (1) 75 gallon fresh water aquarium, one (1) 54 gallon, and two (2) 65 gallon fresh water aquariums, at the Community Living Center (CLC), Eugene J. Towbin VA Hospital, North Little Rock, Arkansas.
The vendor must also provide a service and maintenance agreement which will include making adjustments, repairs, and replacing any malfunctioning equipment. The agreement will also include answering to service calls, and providing startup and training for the VA staff. Response to this notice should include a capability statement, and three (3) customer references to which you have provided similar services.
All interested firms shall provide the following information: company name, address, point of contact, phone number, email address, capability statement, and business size pursuant to the NAICS Code 541611, Standard Size $15.0M.
Responses to this notice shall be e-mailed to Jacqueline.Simpson3@va.gov. Telephone responses will not be accepted. Responses must be received in writing no later than Wednesday, December 08, 2016 at 12pm CST. This notice is to assist the VA in determining sources only. A solicitation is not currently available. If a solicitation is issued it will be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this announcement. Responses are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.
STATEMENT OF WORK
Aquarium Maintenance
INTRODUCTION:Â The Central Arkansas Veterans Healthcare System (CAVHS) is in need of a monthly contract to maintain aquariums at the Community Living Center (CLC), Eugene J. Towbin VA Hospital, North Little Rock, Arkansas. These aquariums are an initiative under Cultural Transformation to increase pets and provide residents the peace and tranquility in observing them. However, they must be properly maintained with a provision for on call emergency service to correct problems that may occur with feeding, water condition, and/or general maintenance of the tanks or materials in and around the tank locations.
SCOPE OF WORK:Â Contractor shall provide monthly maintenance services for two (2) 65 gallon fresh water aquariums, one (1) 75 gallon fresh water aquarium, and one (1) 54 gallon fresh water aquarium that includes water purification, appropriate chemicals to balance water conditions, cleaning materials, and replacement of pumps, filters, stones, and other items in and around the tanks.
AQUARIUM LOCATION
AQUARIUM TYPE
Bldg. 170, Unit 3C
65 gallon
Bldg. 170, Unit 1B
65 gallon
Bldg. 170, Unit 1D
75 gallon
Bldg. 170, Unit 1E
54 gallon
Period of Performance (POP):
Base Year: 01/01/2017 12/31/2017
Option Year 1: 01/01/2018 12/31/2018
Option Year 2: 01/01/2019 - 12/31/2019
Option Year 3: 01/01/2020 - 12/31/2020
Option Year 4: 01/01/2021 12/31/2021
Contract Type: Firm-Fixed Price
TASKS:
Monthly Maintenance. Each aquarium will be thoroughly cleaned, water tested, chemically balanced, and sanitized in accordance with standards expected in a medical facility. Contractors shall, upon receipt of the request for information, provide the VA with specific tasks that will be covered in a monthly maintenance fee per aquarium. This list shall include, but is not limited to:
Providing fish food and ensuring an adequate stock of fish food is always on hand.
Fish replacement, if necessary.
Filter and pump replacement.
Replacement of plastic plants and decorations in the tanks as they become old and unsightly. This determination is made by the Associate Nurse Executive or designee.
Repair and replacement of broken heaters.
General cleaning of the aquariums to remove algae build-up and keep the aquarium in a generally attractive state for residents to observe marine wildlife.
General maintenance of the aquarium.
Emergency Service. Upon notification by CLC management, the contractor shall respond to emergency calls within one hour of notification unless management is assured that further damage to the aquarium or loss of fish will not result in a further delay in responding. Contractor shall take all remedies to repair or resolve emergency calls in the most cost effective manner.
Rental and Replacement Parts. Contractors shall provide a list of anticipated repair and replacement parts during a five year period (base year plus options for four additional years) with the recommended frequency, and cost of rental as well as replacement costs. Except for dire emergencies, costs other than the agreed upon maintenance fee shall be approved and modified within the task order prior to delivery.
QUALIFICATIONS:Â The Contractor shall have the expert qualifications to perform the following functions:
Full initial set-up of freshwater aquarium, with variety of marine fishes, coral, decorations, and invertebrates, emphasizing color, variety, movement, and other factors that will provide residents with maximum stimulation, pleasure, and topics for discussion.
For new freshwater aquarium, and for three existing fresh water aquariums:
Provision of sufficient food, contained in automatic feeding devices to maintain optimum health of livestock. Quantity of food must increase in relation to increased quantity of livestock from coupling, before excess fish are harvested
Regular replacement of initial livestock color and variety, despite couplings producing offspring with duller appearance
Periodic removal of babies produced by couplings, but maintaining full number and variety of startup conditions; babies produced by couplings will NOT be sold by vendor, nor used in any manner for vendor profit, such as being provided to other creditors who purchase service from the vendor.
Planned monthly aquarium maintenance
Emergency maintenance within 24 hours when warranted and notified by VA staff
Overall health inspection of all fish and inhabitants
Regular partial water changes including gravel vacuuming
Water quality testing, including chemicals to make adjustments
Filters and filter system maintenance as required
Algae and debris removal, inside and outside
Artistic redecoration of the aquariums on each visit
Provision of all equipment needed, thru sale or rental, whichever is most cost-effective to the VA.
Relocation of tanks, as needed, if construction or preferred location changes
ACCESS TO CAVHS
Fingerprints and Badging: Contractors shall be required to complete an OF306 and submit fingerprints that will be sent to federal authorities for background screening. Contractors will receive a non-PIV Identification badge for physical access only upon return of favorable fingerprint adjudication. Contractor shall coordinate fingerprinting with the COR.
Parking: Contractors are not normally authorized parking on site. However, with cleaning and maintenance performed during non-clinical hours, contractors can expect access to the CLC parking area for a limited time. At no time (with the exception of emergency service) shall contractors park on site in VA-reserved or patient parking areas during normal business or clinical hours.
MISCELLANEOUS INFORMATION:Â Contractor must hold liability insurance and worker compensation prior to the start of performance on this contract. Contractor shall provide proof of insurance prior to final award by the contracting officer/purchasing agent.
EVALUATION CRITERIA: Staff and residents will give input to the following criteria:
Is there an attractive variety and color of fish at all times?
Does the tank always appear clean, aesthetically pleasing, with attractive decorations, and lively movement of occupants?
Are decorations changed periodically, to produce new, stimulating environments for residents to enjoy?
Do equipment systems function properly at all times, such as filters, etc.?
Is there a pleasing number of fish in the tanks at all times, not too crowded, but enough to make the tank-size appear fully occupied?
Is the vendor staff accessible and responsive to the VA contact person(s), and are they courteous and reliable? Do they keep the VA contact person(s) informed of next service visit, any problems noted during maintenance, etc.? Do they come as scheduled? Can they be reached easily, and do they respond promptly to e-mails or voice mails?
When maintenance issues occurs, does the vendor offer and explain a range of existing options and prices to VA, so that VA can make informed choices and decisions?
This is a request for quotes for a firm-fixed contract in accordance FAR 6.102, for a base year with the option to exercise an additional four years (FAR 17.206 and 17.207). It is restricted to small businesses (FAR 6.203). In an effort to achieve socioeconomic small business goals, depending on the evaluation factors included in the solicitation, VA shall evaluate offerors based on their Service-Disabled Veteran-Owned (SDVOSB) or Veteran-Owned Small Business (VOSB) status and their proposed use of eligible Service-Disabled Veteran-Owned Small Business (SDVOSB) and Veteran-Owned Small Businesses (VOSB) as subcontractors (852.215-70).
This solicitation is for service to our aquariums as outlined in the attached Statement of Work.
VA25617N0052 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 16
12/5/16, 1:21 PM