Records Management, Archiving, and Storage

The Massachusetts Statewide Contract FAC126 for Records Management, Digitization, and Archiving Services provides a comprehensive suite of solutions for government entities seeking document management capabilities. The contract covers a wide range of services including monthly storage, archiving, retrieval, transportation, scanning, digitization, and secure document destruction for various media types such as paper files, digital documents, microfilm, microfiche, and historical artifacts. Eligible entities can leverage these services for administrative, personnel, criminal, legal, and medical records, with vendors offering flexible pricing models based on cost per image, box, or cubic foot.

The contract is managed by the Massachusetts Operational Services Division (OSD) and features 19 prime contractors, including notable firms such as Iron Mountain, Konica Minolta, Docufree Corporation, and ARC Document Solutions. The vehicle runs from May 3, 2024, to June 30, 2031, with an estimated total contract value of $25 million. Covering the entire Commonwealth of Massachusetts, the contract is available to executive branch agencies, cities, towns, counties, public libraries, school districts, and other eligible governmental and non-profit organizations. Vendors offer prompt payment discounts ranging from 1% to 5% and demonstrate supplier diversity commitments between 1% and 21%, with purchases facilitated through the COMMBUYS electronic marketplace.