2025 IDOT Fall Planning Conference - Small Purchase

The Illinois Department of Transportation (IDOT), Office of Planning and Programming, has awarded an Open Market Small Purchase contract to the TaxSlayer Center for hosting the 2025 IDOT Fall Planning Conference. The contract, valued at $32,525.00, covers conference logistics and facilities for a three-day statewide transportation professional event located in Moline, Illinois. The performance period spans from September 1, 2025, to November 30, 2025, with specific conference dates flexible within September and October 2025.

The contract encompasses comprehensive conference services, including a venue capable of accommodating approximately 200 attendees with specific facility requirements: one general session room, a banquet room, three breakout rooms, and a meeting room. Required services include onsite catering (breakfast, lunch, and break refreshments), audio-visual equipment, WiFi, registration area, parking, and support staff. The procurement was processed through the state's BidBuy system (Bid Number 45940) and included a Small Business Set-Aside Program Waiver due to the lack of small businesses under the specified NIGP Code 97130 for hotel and motel accommodations in the designated area.