Five-Year IDIQ for Textbooks
Added: May 12, 2016 12:34 pm
Please see attached documents for full details.The Uniformed Services University of the Health Sciences (USU) is the Nation's federal health sciences university and is committed to excellence in military medicine and public health during peace and war. We provide the Nation with health professionals dedicated to career service in the Department of Defense and the United States Public Health Service and with scientists who serve the common good. We serve the uniformed services and the Nation as an outstanding academic health sciences center with a worldwide perspective for education, research, service, and consultation; we are unique in relating these activities to military medicine, disaster medicine, and military medical readiness. USU is located in Bethesda, MD on the grounds of the Naval Support Activity Bethesda.Additional information regarding USU can be found on our website: www.usuhs.mil.USU has an ongoing requirement for paper textbooks and ebooks to support medical education programs at the University. The resultant multiple awards will be a firm-fixed priced (FFP) indefinite-delivery, indefinite-quantity (IDIQ) contract with a period of performance of five (5) years.This is a combined synopsis/solicitation for commercial items in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This is a request for quotes (RFQ) for commercial items in accordance with the procedures of FAR Part 12 - Acquisition of Commercial Items and FAR Part 13 - Simplified Acquisition Procedures, to include FAR Subpart 13.5, Simplified Procedures for Certain Commercial Items. This RFQ incorporates all provisions and clauses in effect through Federal Acquisition Circular (FAC) 05-87-2 (April 6, 2016) and Defense Federal Acquisition Regulation Supplement (DFARS) (May 10, 2016).This requirement is set-aside for small business concerns under NAICS code 511130 (Book Publishers) with a size standard of 1,000 employees. In order to be eligible for award, offerors must be registered in www.SAM.gov, with completed representations and certifications by the close date of the solicitation.Historical DataDuring Fiscal Year (FY) 2014 (October 1, 2013 until September 30, 2014) the University procured $724,954.22 in textbooks under 12 orders; in FY2015 (October 1, 2014 until September 30, 2015) the University procured $732,614.15 in textbooks under 16 orders; and to date in FY2016, the University has procured $182,147.01 in textbooks under four orders. Please see the attached RFQ for full list awards.The attached spreadsheet, 16QE006 (Textbook IDIQ) - Historical Data, also provides an itemized list of the most recent textbooks procured for the Graduate School of Nursing (GSN) and the School of Medicine (SOM).IDIQ SpecificationsThe textbook IDIQ will be used by USU to procure medical paper textbooks and ebooks to support education programs at the University for a period of performance of five (5) years. A request for delivery order quotes will be issued by email to all awardees in accordance with the procedures of FAR 16.505(b) Orders under multiple award contracts. It is the awardee's responsibility to ensure a current email address is on file for receipt of request for delivery order quotes. Individual delivery orders will be evaluated based on a lowest price technical acceptable basis. Split awards for each requirement are possible and offerors must honor the quoted price for each line regardless of how many lines are awarded in response to a solicitation.All textbooks must be new. Editions older than the ones requested will not be considered. If a newer edition is available, please provide your price for that edition. If no edition is listed, please provide your price for the newest edition. Shipping locations will be provided in the individual delivery orders, however the majority of the orders will be shipped to Bethesda, MD. Shipping is FOB Destination.All textbooks must be delivered no later than the date provided in the delivery order request. Delivery orders will be issued a minimum of 30 days in advance of any required delivery date and, if issued less than 30 days, the Government will provide funding for expedited delivery if needed. Books not received by the due date will be terminated for cause in accordance with FAR 52.212-4(m). Vendors will be responsible for any re-procurement costs incurred as a result of the books being acquired through another vendor.Should a vendor default, not comply with contract terms or fail to provide the Government, upon written request, with adequate assurances of future performance, the contract will be terminated for cause in accordance with FAR 52.212-4(m). The terminated vendor will be responsible for any re-procurement costs incurred as a result of the books being acquired through another vendor, to include expedited delivery fees, and the terminated contractor is no longer eligible to receive orders under the textbook IDIQ. Before being reconsidered for new orders, all deficiencies must be addressed in a written plan of action and submitted in writing to the USU contracting office. If the contracting officer agrees the plan is acceptable and will protect the government against future occurrences, the vendor's participation in the IDIQ will be restored.FAR 16.504(a)(2) requires a minimum quantity be provided to the contractor for establishment of a binding contract. The minimum value is $500.00 over the life of the IDIQ. The minimum value for each delivery order is $500.00 and the maximum order value is $500,000.00.If the services of an ombudsman are required, vendors should contact the administering contract specialist for contact information.The government reserves the right to add and remove vendors to the IDIQ at any time during the life of the contract.Administering contract specialist: Mrs. S. Leeann Ori, sherri.ori@usuhs.edu, 240.393.9349 (office)IDIQ - Delivery Order 0001Delivery order 0001 is provided in the attachment 16QE006 (Textbook IDIQ) - Attachment 1. Offerors must complete the spreadsheet with the quoted price for each textbook and submit the spreadsheet as the quote. Split awards are likely. Quotes submitted without the completed spreadsheet may not be considered for award for delivery order 0001.All textbooks must be delivered no later than delivery dates included in the attachment.Items will be shipped to:USU(Enter Purchase Order Number)4301 Jones Bridge RoadBethesda, MD 20814IDIQ EvaluationThe government intends to award multiple firm-fixed priced (FFP) indefinite-delivery, indefinite-quantity (IDIQ) contracts based on the best value to the government based on the evaluation factors listed below. Evaluation factors are listed in order of importance, with most important listed first. The government will conduct a trade-off between price and non-price factors. The Government is not required to award to the lowest priced offeror or the highest technically rated offeror. The government reserves the right to add vendors to the IDIQ at any time during the life of the contract. The government reserves the right to award without discussions.Evaluation Factors (Listed in order of importance):• Price: Offerors must provide the percentage discount off of the listed publishers along with a quote for delivery order 0001 provided in 16QE006 (Textbook IDIQ) - Attachment 1. Offerors must complete the spreadsheet with the quoted price for each textbook and publisher's discount and submit the spreadsheet as the quote. Split award are likely. Quotes submitted without the completed spreadsheet may not be considered.If an offeror does not provide textbooks by a particular publisher listed they must enter "Not provided" in the discount field. If the offeror does not provide a discount off a particular publisher, the must enter "None". Offerors are not required to provide every textbook or publishers product listed in the pricing attachment 1. Future orders will not be limited to the publishers listed in the spreadsheet.Discounts can be reevaluated based on a corporate merger or acquisition of a publisher and can be adjusted to a mutually agreeable discount. If the presented discount or final price is determined not to be fair and reasonable, the government reserves the right to not utilize the IDIQ.• Corporate Experience: Offerors are required to provide a narrative of their corporate experience in supplying textbooks. Experience in providing larger orders with institutions, colleges or universities may be considered more desirable by the government.• Past Performance - Past Performance: The Government shall evaluate the offeror's present and past performance on similar orders completed within the past three years. Offerors must provide a minimum of two (2) customer references or CPARS reports for similar work performed. The Government reserves the right to select which reference(s) to contact. The following must be provided for each listed reference:1. Name of client and address2. Name of current point of contact including telephone number, e-mail address and title3. Contract number4. Contract value5. Contract period of performance6. A clear description of the supplies/services providedUSU may request additional information at any time.Offerors will have an opportunity to address any adverse past performance history. Offerors who do not have any past performance history will not be rated favorably or unfavorably, but will instead receive a Neutral/Unknown rating for past performance. Offerors must clearly state in their quote if they do not have at least two (2) past performance references. Failure to provide this information may render an offeror's quote non-responsive and may not be considered for award.A strong history of relevant past performance may be more advantageous to the Government than a less relevant record of favorable performance. The Government reserves the right to use data provided by the offeror and data provided by alternative sources in conducting its assessment of past performance history.The government may reject any quote that has been determined to be unrealistic in terms of price, when compared to the government estimates, market research or other offerors. Quotes may also be rejected if the offeror does not display a clear understanding of the requirement or the terms and conditions of their quote.Offerors must also submit the following with their quote, if not completed in SAM registration:• Completed copy of provision 252.209-7991• Completed copy of provision 52.209-2• Estimated delivery lead-timeSee attached list for applicable provisions and clauses for this requirement.Deadlines:Questions/clarifications regarding this solicitation must be submitted via email to sherri.ori@usuhs.edu by 18 May 2016. Any question received after May 18th will not be answered. Questions will not be answered over the phone or submitted by any other means. All questions will be answered in an amendment to the solicitation posted on or around 20 May 2016.Quote packages are due by 10:00PM Eastern Local Time on 27 May 2016. Quotes must be submitted via email to sherri.ori@usuhs.edu. Quotes will not be accepted by any other means. Late quotes will not be considered. Offerors will receive an email confirmation that they quote was received and whether it was on time or late within two (2) business days.Quote packages should include a cover sheet that provides the following information:• Company Name• Point of Contact, to include email and phone number• DUNS Number• Statement that includes acknowledgement of latest amendment number (if applicable). Failure to acknowledge the most recent amendment number, may render an offeror's quote non-responsive.• Preferred method of payment (Visa or EFT)
HU0001-16-Q-E006 DOD Uniformed Services University of the Health Sciences
5/12/16, 12:34 PM