General A-E Services
Added: Jul 23, 2009 4:01 pm
This is a combined pre-solicitation notice and solicitation. The National Institute of Health, Office of Research Facilities, Office of Acquisition anticipates the release date for the instructions contained here is effective 15 days from this posting. The instructions for the Request for Information (RFI), pre-proposal conference, and statements of qualifications due date are contained with this announcement.
NIH, Health and Human Services, plans to enter into multiple-award indefinite-delivery/indefinite-quantity (IDIQ) contracts for Architect-Engineer (A-E) design and other A-E services for construction, renovation, and repair of buildings and infrastructure projects.
The NIH is seeking Firms with North American Industry Classification Codes (NAICS) 541310 architectural, and 541330 engineering capabilities. The Small Business Size Standard is $4.5million. NIH intends to award (4) IDIQ contracts pursuant to procedures established by Public Law 92-582 (Brooks Act) as implemented by FAR Part 36.6, with a base year and four 1-year options, for a total of five (5) years. All (4) potential awards will be Set-Aside for 8(a) Businesses; However, NIH reserves the right to make greater or fewer awards, one award, or no award under this procurement. The total program ceiling over the total five (5) year period will be $40,000,000.00. Each task order will have a minimum ordering limitation of $5,000.00 and a maximum ordering limitation of $3,000,000.00. The guaranteed minimum order amount for each contract is $2,500.00 for the base year. Firms will be selected for negotiation based on demonstrated competence and qualifications for the required work. NIH will consider the following factors when selecting a contractor for each task order: uniquely specialized experience, performance and quality of deliverables under the current contract, current capacity to accomplish the order in the required time, and rational distribution of work among the contractors.
PROJECT DESCRIPTION
Task orders will be submitted for General A-E design and other A-E services for various
construction, renovation, and repair of buildings and infrastructure projects to include,
but not limited to Office / Public Space Facilities, Health Care Facilities, Laboratory
Facilities, Animal Care Facilities, and Mechanical/Electrical/Plumbing / Special
Utilities / Central Utilities Plant Facilities within the following locations: NIH Main
Campus, Bethesda, MD; NIH Animal Center, Poolesville, MD; various leased facilities,
Bethesda, Rockville, and Baltimore, MD; and other campuses and leased facilities
located throughout the United States.
The A-E shall provide professional services for all architectural and engineering disciplines and incidental services; material and labor necessary to perform services and provide deliverables as specified by all ordered tasks. A-E services and deliverables may include, but are not limited to, the following:
1) Design Submittals and Deliverables
The A-E shall provide design at various submittal stages. Stages will be as required by individual task orders and may include, but are not limited to: Program of Requirements, Special Studies, Schematic Design, Design Development , Construction Documents (70%), Construction Documents (95%), and Construction Documents (100%).
All design submittals shall include the current building information model (BIM) and construction cost estimate. All drawings shall be provided using the latest versions of Autodesk products and associated Autodesk Building Systems software; and shall be drawn in 3D and 4D to create building information models, the latest versions and native formats of Revit Architecture, Revit Structure, Revit MEP (Mechanical, Electrical, and Plumbing), and Autocad Civil 3D at the time of each Task Order shall be provided for the project A-E work.
2) Project Meetings
The A-E shall participate in progress meetings including, but not limited to, progress meetings, review meetings, and user meetings.
3) Post-Design Services
As specified by individual tasks the A-E shall provide post design activities including, but not limited to Construction Inspection, Progress Meetings, Requests for Information, Construction Submittal Reviews, Change Orders, Punch List, Reimbursing Government Construction Contractor for Items Purchased and Stored, and Closeout. The A-E Post-Design Services shall be performed during the project construction phase for the period of construction by qualified personnel who shall have proven knowledge of this type of construction and competence in construction and observation.
It is anticipated that the majority of tasks/projects will be located on the NIH Main Campus, Bethesda, MD followed by the surrounding area. The A-E shall maintain an office within 50 miles of the Metropolitan DC Area from time of task order award to task order completion.
MINIMUM REQUIREMENTS
Offerors proposals will be evaluated for compliance with the minimum requirements below. In this evaluation, minimum requirements will be evaluated on a GoNo Go basis. (GoNo Go is synonymous with AcceptableUnacceptable.) Offerors that do not meet the minimum requirements will be deemed not acceptable for this Project and will not be considered further. Conformance to item a will be evaluated prior to full evaluation of the SF330. Conformance to item b will be evaluated after full evaluation of the SF330 at the determination of the short list.
a. All proposed 8(a) set-aside contracts, offeror must be registered as an 8(a) certified small business.
The offeror must identify in the SF330 Part II for the prime offeror or joint venture under item 5.b. Small Business Status that they are a certified 8(a) program participant. An offeror for the proposed 8(a) set-aside contracts not meeting this requirement will be deemed not acceptable for this Project and will not be considered further.
Note: The offeror must be identified as a current SBA Certified 8A Program Participant and as a Small Business for North American Industry Classification System (NAICS) Codes 541310 Architectural Services and/or 541330 Engineering Services in the Central Contractor Registration (CCR) at time of award.
b. Offeror must demonstrate in their SF330 Part I and Part II proposal that they are qualified to provide A-E design and other services in, but not limited to, the five facility categories: 1) Office / Public Space Facilities, 2) Health Care Facilities, 3) Laboratory Facilities, 4) Animal Care Facilities, and 5) Mechanical/Electrical/Plumbing / Special Utilities / Central Utilities Plant Facilities.
An offeror not demonstrating they are qualified in any of the five facility categories will be deemed not acceptable for this Project, will not be eligible for inclusion on the short list for interview discussions, and will not be considered further. The cumulative score of Phase 1 Selection Criterion 1 and Selection Criterion 2, described below, with regard to an individual facility category will be used to determine if the offeror demonstrates they are qualified in the facility. Only, those offerors demonstrating they are qualified in ALL of the five facility categories will be eligible for inclusion on the short list for interview discussions.
Note: Submitted partnering, teaming, joint venture, etc. relationships are acceptable to demonstrate qualifications across all five facility categories; however, substitutions to such relationships during contract performance will require written consent of the Contracting Officer.
SELECTION CRITERIA
The selection process will be a two phase process: phase 1 will consist of evaluation of the SF 330 for determination of firms to move on to phase 2; phase 2 will consist of evaluation of interview discussions by firms meeting minimum requirement b above and short-listed in phase 1.
Phase 1
Phase 1 (evaluation of the SF 330) selection criteria are listed below in descending order of importance. Criteria 1 and 2 are of equal importance and are of greater importance than criterion 3 and 4. Criteria 3 and 4 are of equal importance and are of greater importance than criterion 5 and 6. Criteria 5 are of greater importance than criterion 6.
1. Professional qualifications and project team organization necessary for satisfactory performance of required services
2. Specialized experience and technical competence in the type of work required for both new construction and renovation, including experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials
3. Capacity to accomplish the work in the required time including capacity to
Accomplish multiple simultaneous task orders
4. Past performance on contracts with government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules.
Past performance evaluation will be based on credible documentation included on the SF330 and also outside sources such as the contractor performance system (CPS) and the architect-engineer contract administration support system (ACASS)
5. Experience, technical competence, and project team capability in building information modeling
6. Location in the general geographical area of the project and knowledge of the locality of the project
Phase 2
The purpose of the interview discussion is to meet the project team key personnel and have them demonstrate their knowledge of NIHs requirement with regard to A-E design and other services and present their management plan for accomplishing the work. The interview discussions will consist of a 40 minute presentation by the offeror and a 40 minute (estimated minimum) question and answer period. NIH intends for the interview discussions to be held at the offerors location and not at NIH. The offerors presentation should include presentation of the project team and two a-e design and other services projects (one for new construction and one for renovation) which best illustrate the proposed project teams capabilities. All shortlisted firms shall be provided with a scope of work, predetermined interview questions (follow-up questions to the presentation or predetermined interview questions may be asked at the interview discussion), and a description of the interview discussion evaluation criteria.
Phase 2 (evaluation of interview discussions) selection criteria are listed below in descending order of importance. Criterion 1 is of greater importance than criterion 2. Sub-criteria 1.a, 1.b, and 1.c are of equal importance..
1. Management plan and approach for accomplishing the work
a. Organization and management of proposed team (in terms of project personnel and between prime and subcontractors) for accomplishing the work
b. Program to ensure quality control of the work, and project teams past performance on cost control and time performance
c. Project teams approach to pre-design, design, and construction administration services
2. Evaluation of 3 recently completed projects showing the teams expertise in infrastructure, building systems utility systems and associated facilities which best illustrates the proposed design team capabilities.
One project shall have an estimated construction cost of between $1,000,000 and 3,500,000; and two projects shall have an estimated construction cost of between $3,500,001 and $ 10,000,000; for one of the evaluated projects show all pre-design and design submissions, owner or other reviewer comments, all estimates, and bidding documents
SUBMISSION REQUIREMENTS
Interested firms shall submit Part I and II of the SF 330 and supplemental qualification documents to substantiate the minimum requirements and evaluation criteria described above. Firms are strongly advised to ensure that your Statement of Qualification submittals address each facilities area sufficiently for evaluation. The SF 330 Part 1 and supporting qualification documents shall have a page limit of 75 pages. A page is one side of a sheet of paper 8/12x11. Font size shall not be less than 11 point in Times New Roman and margins shall not be less than one inch for any attachments to the SF 330 and any supporting qualification documents. Part II of the SF 330 shall be submitted for the prime firm (or joint venture) and for each consultant. Please note that a separate Part II is required for each branch office of the prime firm and any subcontractors when they will have a key role in the proposed contract. Firms shall submit and original and five (3) copies, each submittal shall clearly indicate original or copy. E-mail or faxed submissions will NOT be accepted. Firms will be evaluated to determine the most highly qualified Firms using the selection criteria stated above. The Source Selection Board (SSB) will select the top Firms using the adjectival ratings and prioritized factors listed above. The A-E firms primary person proposed to be the direct contact with NIH throughout the contract period for contract management must be identified as the Contract Project Manager. The A-E firms primary person/people proposed to be the direct contact with NIH throughout the contract period for task/project management must be identified as Task Project Manager.
The SSB will review the Statements of Qualification SF 330, Parts I and II. The board will evaluate them in accordance with the criteria cited above. Offerors shall ensure the SF 330 and supplemental qualification document submissions address at a minimum the following requirements: (1) Company Information to include name, address, telephone number, business category (i.e. Large, 8(a), SDVOSB), relevant NAICS Code, DUNS Number; (2) Describe the organization Structure to include Key Personnel information and their relevance to the tasks described; (3) Highlight relevant experience relating to the tasks described above Describe scope and nature of completed relevant projects to include beginning and ending contract price, beginning and ending date of the project, customer name and point of contact, indicate if you are/were the prime or sub-contractor; (4) Summary of current contract activities/commitments; (5) Describe your link to sufficient local labor and resources to accomplish work of this nature; (6) Describe your firms capacity to accomplish the work in the required time including the capacity to accomplish multiple simultaneous task orders; (7) Describe your access to capital resources/funding to undertake multiple projects with work of similar scope to that which is contemplated; (8) Describe your firms experience, technical competence, and project team capability in Building Information Modeling
SOLICITATION ISSUANCE
The Solicitation (to include the Statement of Work) will be provided to both 8(a) and non 8(a) firms that are on the short list of the most highly rated firms. The government will pursue negotiations with those firms on the short list of most highly rated firms.
NOTICE TO OFFERORS - The Government reserves the right to reject any or all responses to the Request for Qualification at any time prior to selection of award.
PRE-PROPOSAL CONFERENCE
A pre-proposal conference will be held August 19, 2009 at 1pm to 4pm at NIH, Natcher Building (45), 9000 Rockville Pike, Bethesda, MD 20892. Interested Firms should arrive in sufficient time to pass through campus security. The room number will be provided the day of the conference at the Natcher Building.
DUE DATE: Firms shall submit qualifications NO LATER THAN September 9, 2009 at 1:00p.m. Eastern Standard Time to the Contracting Office Address. Request for Information (RFI) DEADLINE: MUST be submitted by August 12, 2009 at 10:00am. All RFIs shall be submitted in writing via email at rowella@mail.nih.gov. All RFIs will be answered via an amendment on FedBizOps. No personal responses will be issued either by email or by phone. No RFI phone calls will be accepted. Responses to the Request for Qualifications (RFQ) must be mailed or hand delivered to: National Institutes of Health (NIH) Office of Acquisition, ATTN: Anthony Rowell, Contract Specialist (C), 9000 Rockville Pike, Building 13, Room 1319, Bethesda, Maryland 20892.
NIHOF2009079 Department of Health and Human Services National Institutes of Health
7/23/09, 4:01 PM