Federal Aviation Administration (FAA) Market Survey for Electronic Safety Datasheet (eSDS) System
NO PHONE CALLS PLEASE. ALL QUESTIONS AND SUBMISSIONS MUST BE IN WRITING AND EMAILED TO THE CONTRACTING SPECIALIST. Contact information is provided below.
This is a Market Survey is issued in accordance with Federal Aviation Administration (FAA) Acquisition Management System (AMS) Section 3.2.1.2.1 to attain information, comments, and capabilities from industry in accordance with FAA Acquisition Management System (AMS) Policy that will aid in the formation of an acquisition strategy and award for Electronic Safety Data Sheet (SDS) Contract Solicitation Requirements for the FAA Flight Program Operations (FPO).
The responses to this Market Survey will be used for informational purposes only. This is not a screening information request or request for proposal of any kind. The FAA is not seeking or accepting unsolicited proposals. The FAA will not pay for any information received or costs incurred in preparing the response to this Market Survey. Therefore any cost associated with the Market Survey submission is solely at the interested vendors’ expense.
Interested firms must be registered in the System for Award Management at (www.betaSAM.gov)
At this time the nature of the competition has not been determined. The FAA may decide to do a full and open competition or set aside for small businesses, service-disabled veteran-owned small businesses or other eligible socially and economically disadvantaged businesses that are certified by the SBA for participation in the SBA's 8(a) Program. The expected contract is estimated for five (5) performance years with a one-year (or two-year) basic wherein the remaining years would be options.
The principle North American Industry Classification System (NAICS) code for this effort is 511210; Software publishers, with other relevant codes of: 519130, Internet Publishing and Broadcasting and Web Search Portals, and 541511; Custom Computer Programming Services.
Background:
OSHA’s Hazard Communication Standard (1910.1200) and Lab Safety Standard (1910.1450) both require Safety Data Sheets (SDS) be readily accessible during each work shift to employees when they are in their work area (s). Further, laboratories, facilities or shops that use chemicals must obtain an SDS that is specific to each chemical used in the workplace.
FAA Flight Program Operations (FPO) employs at minimum, 100 aviation maintenance technicians in six aircraft maintenance, repair and overhaul (MRO) facilities around the country. To meet the OSHA and Lab Standards listed above, FPO requires a service to provide a robust electronic SDS library via several platforms to enable real time access to our chemical inventory. The service should provide very friendly viewing and search capabilities for all of the organizations’ safety data sheets. The site must be properly indexed and linked directly to the chemical inventory database.
Vendors shall address the following 3 components within their submittal:
1. Company Information:
Please provide your;
- DUNS number, small business status (e.g., woman-owned, veteran-owned, etc.)
- CAGE Code
- Authorized Point of contact, to include: name, title, telephone number, business address, and email address
- Proof of SAM registration
- Size and type of services provided on previous contracts
- Number of years in business
- Capability Statement for additional information about your company not addressed in Section 2 below
2. Requirements:
The FAA requires the following be clearly addressed to include an answer to the inquiry and a brief discussion that is not limited to how, what, when, or why. Page count (not including cover) for this information is limited to 15 pages (8½x11 one-sided), 12 font (Times New Roman), with a minimum of 1-inch margins)
What is your organizations’:
Platform preferences
Smart app
Web based
Quick/easy/unfettered access for all employees
Ability to upload FPO SDS
How does FPO insert our SDS into the system
What is the process to add new chemicals into system
Ability to develop and maintain an archive of all SDS used by FPO
Archive copy maintained by contractor
Archive copy provided to FPO annually
Ability to update SDS library and notify FPO same day of update
How often is it updated
How will FPO be notified of updates
How is contractor notified by FPO to add new chemicals
Ability to train FPO employees on the following:
Overall SDS program
General HAZCOMM training
Specific chemicals by job duties
Ability to download SDS documents to desktop or electronic device
If documents are downloaded, is there an automatic push to update the download documents
Ability to show SDS list by office
Approved for use by office
Ability to show SDS chemical list by job series or duties
Ability or method to highlight emergency procedures at the top/initial splash screen by chemical or other method to draw attention to the procedures
How do FPO/emergency personnel quickly access the chemical emergency procedures
Ability to report back to FPO on the following:
System updates
Archive updated
New additions
Programmatic changes
Ability to maintain a backup of all FPO SDS sheets
What methods are employed to accomplish this backup
How does FPO access the backup materials
Ensure FPO meets the paperless compliance requirement
3. Submission Time:
All responses to this Market Survey should be received by 2:00p.m. Central Standard Time, Monday, April 5, 2021 electronically to the Contracting Specialist using the following email address: helaina.k.germosen@faa.gov. Please include “MARKET SURVEY RESPONSE: Electronic SDS” in the subject line of your email. Information provided will not be released however please appropriately mark PROPRIETARY on any of your documentation submitted as necessary.
Please be reminded that this Market Survey is for planning purposes only and shall not be construed as a request for proposal or as an obligation on the part of the FAA to acquire these services. The FAA will not reimburse your organization for any direct, indirect costs or other charges that arise as a result of submission(s) in response to this Market Survey and the FAA’s subsequent use of such information.
6973GH-21-R-00eSDS Department of Transportation Federal Aviation Administration Technical Center
3/5/21, 9:11 AM FAA - Notice of Intent to Contract with a Single Source for Electronic Safety Datasheet (eSDS) System with VelocityEHS
The Federal Aviation Administration (FAA), Mike Monroney Aeronautical Center proposes to acquire Electronic Safety Datasheet (eSDS) System & Services. The acquisition will utilize single source procedures.
In accordance with the FAA Acquisition Management System, AMS 3.2.2.4, the purpose of this announcement is to inform industry of the basis of the FAA's decision to contract with a selected source when it is determined to be in the best interest of the FAA.
Market survey Responses were analyzed for capability. VelocityEHS is the only known source capable of meeting the FAA’s current requirement. This announcement is for informational purposes only and not a Solicitation/Request for Proposal. This requirement will be awarded to VelocityEHS and is not available for full and open competition. All questions pertaining to this announcement should be addressed in writing to Helaina Germosen, helaina.k.ermosen@faa.gov no later than 3 pm (CT) on June 10 2022.
6973GH-22-R-00056 Department of Transportation Federal Aviation Administration Technical Center
6/3/22, 6:01 PM