Southern Service Center Indefinite Delivery Indefinite Quantity (IDIQ) Contract(s) for Architect and Engineering (A/E) Services
The GSA Public Building Service (PBS) is seeking multiple Indefinite Delivery / Indefinite Quantity (IDIQ) contracts to provide architectural and engineering services for repair and alterations projects in Ohio, Indiana, and Illinois (excluding Cook and Winnebago Counties). The services will include site investigation, pre-design and existing conditions studies, design, construction documents, constructability review and evaluation, estimating, technical design reviews, procurement support, submittal and shop drawing review/approval, record drawings, construction site inspection, and close-out documentation. The base contract will last one year with a minimum guarantee of $1,500 and a maximum order limitation of $750,000 for each one year period, with four options to extend the contract for an additional year at the discretion of the Government.
Services to be provided by the contractor:
Site investigation
Pre-design and existing conditions studies
Design and construction documents
Constructability review and evaluation
Estimating, technical design reviews, procurement support, submittal and shop drawing review/approval, record drawings, construction site inspection, and close-out documentation.
47PF0021R0086 General Services Administration Public Buildings Service Region 5
5/17/21, 1:28 PM Southern Service Center Indefinite Delivery Indefinite Quantity (IDIQ) Contract(s) for Architect and Engineering (A/E) Services
THIS IS A SOURCES SOUGHT NOTICE - FOR PLANNING PURPOSES & MARKET RESEARCH ONLY. The intent of this notice is to assess industry's small business concerns, including SBA Certified 8(a) Firms, Small Disadvantaged Business (SDB), Historically Underutilized Business Zone (HUBZone), Veteran-Owned Small Business (VOSB), Service-Disabled Veteran-Owned Small Business (SDVOSB), Woman Owned Small Business (WOSB), and Economically Disadvantaged Women-Owned Small Business (EDWOSB), capability and interest in performing this requirement. The Government must ensure there is adequate competition among the potential pool of responsible contractors.
THIS IS NOT A REQUEST FOR OFFERS OR PROPOSALS. This notice does not represent a commitment by the Government to issue a solicitation or award a contract. This is a market research tool being utilized to determine the availability and adequacy of potential sources prior to issuing a formal solicitation. The Government is not obligated to and will not pay for information received as a result of this announcement. Requests for a solicitation will not receive a response. If no responses are received from potentially responsible small business sources, GSA under the FAR part 19.501(b) will have completed its due diligence regarding setting this procurement aside for small businesses and will proceed with procuring this requirement on an unrestricted basis. The General Services Administration (GSA) Region 5 is seeking qualified small business Architect/Engineering (A/E) firms for the Southern Service Center Indefinite Delivery Indefinite Quantity (IDIQ) contract for Architect and Engineering services for the Southern Service Center’s Repair & Alteration Program. The Southern Service Center is located in Ohio, Indiana, and Illinois (excluding Cook and Winnebago Counties).
The North American Industry Classification System (NAICS) Code for the proposed acquisition is 541310, Architectural services with a small business size standard of $8 million. The Product/Service Code (PSC) is C211, Architect and Engineering Services.
The anticipated contract will be procured in accordance with the Brooks Act as noted in FAR Subpart 36.6. GSA anticipates the award of an Indefinite Delivery/Indefinite Quantity (IDIQ) contract for A/E Services. The period of performance for the proposed contract will be for one (1) base year with four (4) additional one (1) year option periods. The minimum guarantee amount of $1,500.00 is to be awarded in the base contract period. he maximum order limitation is $750,000 for each one year period.
Based on the GSA agency needs at time of award, the GSA reserves
a) The right to award Single Award and/or Multiple award contracts for the geographic region. (Ohio, Indiana, and Illinois (excluding Cook and Winnebago Counties)
b) The right to make adjustments to the GSA procurement strategy as deemed necessary.
Type of Work:
The major function of this proposed contract will be professional services, including but not limited to, design and the preparation of construction documents for repair and alteration, and tenant finish projects for the GSA and other government agencies in occupied federally owned or leased office buildings. Typical projects may include repair, improvement, remodeling of building interior space, and building systems and features, including but not limited to:
interior and exterior finishes, landscaping, civil, mechanical, plumbing, electrical, structural, fire safety, elevators,environmental, and roofing components/systems. There is also a need for pre-design work such as feasibility studies or investigative studies. Many of the projects are completed in historically significant buildings and as such firms must demonstrate prior past experience and knowledge in historic preservation.
The majority (approximately 80%) of task orders issued under these IDIQ contracts are anticipated to have an estimated cost of construction at award (ECCA) of $250,000 or less. These task orders will require limited scope engineering and architectural services with defined deliverables and performance periods of 120 calendar days or less. Some task orders may require a full range of engineering and architectural services with extended budgets and/or performance periods; however, project ECCAs over the current prospectus project threshold are not anticipated. When pricing design for work orders over the life of the contract, the Government will require clarification for preparing, producing, and delivering designs, plans, drawings, and specifications that are subject to the AE 6% fee limitation, and those which are not subject to the 6% fee limitation, as prescribed in FAR Part 15.404. Therefore, the Government may award an individual task order based on level of effort and negotiated hourly rates which may be included in the 6% fee limitation, not included in the 6% fee limitation, or a combination of both.
Interested Small business parties are encouraged to respond to this announcement by completing the Market Research Questionnaire. Small businesses responding to this Sources Sought are provided the opportunity to demonstrate the following:
Design/production office(s) located in the primary geographical area specified and/or a plan of action/the ability to establish an office in the geographical area.
Practical knowledge of the primary geographical area specified.
The ability to meet the professional qualifications necessary for satisfactory performance of required services.
Primary capabilities and experience, years in business, and disciplines retained on staff
Specialized experience and technical competence in the type of work required, including experience in historic preservation, energy conservation, pollution prevention, waste reduction and the use of recovered materials.
The capacity to retain the resources necessary to accomplish the work in the required time
Past performance on contracts in terms of cost control, quality of work and compliance with performance schedules.
Response to Sources Sought:
Interested parties are encouraged to respond to this announcement by completing the Market Research Questionnaire, and submitting it electronically to the contracting office via e-mail to the following e-mail address: jennifer.dunne@gsa.gov
Total Submission shall not exceed Five (5) pages - (this includes pages 1 and 2 of the Market Research Questionnaire, and 1 copy of page 3 for each of the Three (3) projects) requested in the Market Research Questionnaire. Please Submit as One (1) file in .pdf format.
Subject line of the email shall appear as follows: “GSA SSC AE IDIQ – Sources Sought Response”. Information shall be submitted via email, as stated above, by 3:00 P.M. (CST) on March 15, 2021. Note: Information submitted other than the Market Research Questionnaire, as described, will not be considered. This Sources Sought announcement/market research questionnaire information will be used for preliminary planning purposes. Respondents will not be notified of the results of the evaluation.
NOTE: All contractors doing business now or in the immediate future with the Federal Government must be registered in the System for Award Management (SAM) database. The website for registration in the SAM database is www.sam.gov. All contractors interested in obtaining a copy of the anticipated future solicitation must be registered in the Government Point of Entry (GPE)—www.beta.SAM.gov
Any questions regarding this notification should be directed to:
Jennifer Dunne, Contracting Officer
Phone: 312-353-8796 E-mail: jennifer.dunne@gsa.gov
GSA-SSC-AE-IDIQ General Services Administration Public Buildings Service Region 5
3/1/21, 12:23 PM Southern Service Center Indefinite Delivery Indefinite Quantity (IDIQ) Contract(s) for Architect and Engineering (A/E) Services
This acquisition will result in multiple Indefinite Delivery / Indefinite Quantity (IDIQ) contracts to provide engineering and architectural services to support repair and alterations projects managed by the GSA Public Building Service (PBS) in Ohio, Indiana, and Illinois (excluding Cook and Winnebago Counties). The Government may award to teams led by Architectural and/or Engineering firms (AE/EA). The purpose of this Solicitation and subsequent contracts is to engage teams capable of performing design services that are consistent with the guiding principles of GSA's Design Excellence program for a variety of project types. Assembled teams should be well rounded and clearly identify relevant concentrated areas of expertise, if applicable.
The anticipated scopes of work may include, but are not limited to: site investigation, pre-design and existing conditions studies, design, construction documents, constructability review and evaluation, estimating, technical design reviews, procurement support, submittal and shop drawing review/approval, record drawings, construction site inspection, and close-out documentation. Primary disciplines and expertise that may be required on resulting task orders include, but are not limited to: architecture, mechanical (including component/system assessments and design), electrical, plumbing, civil, structural, fire protection, historic preservation, estimating, code compliance, environmental services, life safety, quality control review, scheduling, space planning, and sustainability. Secondary expertise that may be required includes security, surveying, LEED, risk assessment, vertical transportation, real estate market analysis, master planning, and report writing.
The majority (approximately 80%) of task orders issued under these IDIQ contracts are anticipated to have an estimated cost of construction at award (ECCA) of $250,000 or less. These task orders will require limited scope engineering and architectural services with defined deliverables and performance periods of 120 calendar days or less. Some task orders may require a full range of engineering and architectural services with extended budgets and/or performance periods; however, project ECCAs over the current prospectus project threshold are not anticipated. In accordance with Federal Acquisition Regulation (FAR) 15.404-4(c)(4)(i)(B), fees for design services cannot exceed 6% of the ECCA. For general guidance describing included and excluded services, in regards to the 6% fee limitation, see the attached document.
The duration of the base contract will be one year. The minimum guarantee for the base contract is $1,500. All contracts will include a clause for four (4) options, each of which could extend the contract for an additional year and may be exercised at the discretion of the Government. The maximum order limitation is $750,000 for each one year period.
The Government intends to award multiple contracts from this notice. Teams will be evaluated and contracts awarded for three (3) distinct zones: Zone 1 contracts will cover Indiana and Illinois (excluding Cook and Winnebago Counties) , Zone 2 contracts will cover Ohio and Zone 3 contracts will cover Dual Zone (Zone 1 and 2). Submissions for each zone will be evaluated independently. In the qualifications submission, teams should indicate the zone(s) that they wish to be considered for; teams are encouraged to submit for more than one zone - however, submitting for multiple zones will not positively or negatively impact the selection process. If there is insufficient capacity to meet GSA's needs within a designated zone, all AE/EA firms may be considered for task orders, based on qualifications.
Within 30 days of award, teams must have an active production office within or near the planned geographic zone previously defined so as to minimize direct travel costs on resulting task orders. Professional services for task orders shall be overseen or performed by individuals licensed in the relevant discipline, with a current registration in the state in which the project's construction will occur.
This procurement is set aside for small business concerns only. The NAICS codes are 541330 - Engineering Services, with a small business size standard of $16.5 million and 541310 - Architectural Services, with a small business size standard of $8 million.
Two virtual pre-submission meetings are scheduled to provide maximum opportunity for participation based on availability. Teams are invited to attend all or none of these meetings; participation is completely voluntary and will not positively or negatively impact a team's evaluation.
The first meeting is scheduled on May 25, 2021 at 10:30 AM (CST)
The second meeting is scheduled on May 27, 2021 at 10:30 AM (CST)
Those wishing to attend must RSVP to Jennifer Dunne, Contracting Officer, at jennifer.dunne@gsa.gov. In the email, please provide the names of those attending. The link to the meeting will be provided upon your RSVP notification. You must RSVP by May 21, 2021 at 12 noon CST with the Name and email address of all participants.
GSA's selection for A/E contracts is a two-step process. The first step is qualification based and the second step is fee based. This notice is a Request for Qualifications (RFQ) only.
In the first step, teams will submit qualifications based on the criteria identified below. A source selection board will review each team's qualifications and establish a short list. The board reserves the right to hold interviews with each of the short-listed teams to clarify and/or confirm submitted information.
During the second step, short-listed teams will be required to submit documents and negotiate salary, overhead and profit rates. The resulting rates will be used to negotiate and award task orders. Please note, these documents are not required at this time; they will be requested at a later date.
Short-list selections will be based on the following qualifications, weighted as follows:
I. Specialized Experience and Technical Competence (30%)
Projects should demonstrate repair and alterations work of similar size as anticipated for the task orders off of the IDIQ contracts; highlighting concentrated areas of expertise such as, work in occupied buildings, building system upgrades, historical preservation, etc. Team must seamlessly incorporate architecture and engineering for a variety of complex and routine design issues; demonstrating their competency at executing services such as those noted previously in this synopsis. High quality in architecture and engineering should be addressed through creative and innovative problem solving within existing buildings to achieve creative solutions under the constraints of budget and schedule. Teams must be able to provide services ranging from pre-design studies through construction completion. Consideration will be given to teams with specialized experience.
II. Management Plan and Team Structure (30%)
Teams must demonstrate a clear and efficient management plan and team structure (which includes sub- consultants) that addresses roles and responsibilities, lines of authority, coordination and communication. Assembled teams should be well rounded and clearly identify relevant concentrated areas of expertise, if applicable.
The management plan should clearly describe:
The Team's overall design approach.
The Team's ability to staff and manage task orders on an as-needed basis; accounting for the unpredictable issuance of task orders in terms of number, importance and urgency.
The Team's plan for designing within a negotiated fee in accordance with the 6% fee limitation.
Consideration will be given to teams that demonstrate a wide range of experience levels, in multiple disciplines, proving the ability to flexibly staff projects based on complexity and budget constraints.
III. Quality Control Plan (20%)
Team must demonstrate processes for quality control and commitment to quality control standards while designing within the project's budget and schedule limitations. The plan should specifically address coordinated efforts with sub-consultants.
IV. Past Performance (10%)
Teams must demonstrate successful past performance on similar repair and alterations projects from the point of view of the client and professional peers. Demonstrated success of collaborative teaming relationships will be positively considered. The Government has the right to use corporate knowledge when evaluating this factor.
V. Professional Qualifications (10%)
Key personnel must possess the education, qualifications (including an active license in relevant discipline(s) in Zone 1 and/or Zone 2) and project experience that will provide the best opportunity for the successful completion of task orders under this contract. Teams must be able to provide services ranging from pre-design studies through post occupancy.
REQUIRED DOCUMENTS for QUALIFICATION SUBMISSION:
Interested teams that have the qualifications to meet the requirements identified above are invited to submit one file in response to this request, which includes the attached Standard Form 330 (or can be found at www.gsa.gov/forms) along with one single-sided page letter of interest indicating the zoning preference for your team. Please provide only the information requested; supplemental information will not be evaluated.
This solicitation authorizes the transmission of qualification packages, amendments, or withdrawals through email. Please email your qualification package to jennifer.dunne@gsa.gov with a cc: to johanna.nieves@gsa.gov no later than June 16, 2021 at 2:00pm Central Time. Hard copy submissions are NOT acceptable and no other means of transmission are acceptable. The email subject line must use the following format “QUALIFICATION PACKAGE: Firm Name, Solicitation number.” Individual email message size (i.e., email body text plus any attachments) must not exceed 25 MB. Zip files are acceptable. You may submit more than one email if the individual email message size exceeds 25 MB. If more than one email is sent, please make sure to reference the subsequent email. Failure to adhere may result in a late submission and will be subject to FAR 52.214-7.
Supplemental Standard Form 330 Information / Instructions:
Section C: Do not modify the form by providing more than six proposed team members. Prioritize team members, providing those that are most important to creating a well-rounded team demonstrating the concentrated areas of expertise. It is recommended that teams responsible for the majority of the work submitted in Section F be included.
Section E: Do not provide more than six key personnel. Teams will have to prioritize and provide those that best represent your ability to accomplish the requirements of this contract. Executive personnel should not be submitted unless they will have direct responsibility for accomplishing the task orders under this contract. It is required that you include the Primary Point of Contact that will be responsible for managing this contract and assigning task orders. It is recommended that the Key Personnel directly responsible for work submitted in section F should also be included.
Section F: Provide no more than ten (10) example projects; each example may be supplemented with photographs, sketches and drawings, or additional information not to exceed 2 double-sided pages. Two out of the ten examples must be directly attributable to the Primary Point of Contact/Team Lead. Projects should demonstrate the team's ability to successfully accomplish a range of repair and alterations projects, of varying complexities and budgets. The majority of projects shall include those that have reached substantial completion and all shall have been designed within the last 5 years.
Section G: Only indicate Key Personnel that participated in example projects when they will be performing the exact same role on this contract.
Section H:
A. Management Plan and Team Structure shall not exceed three double-sided pages (or six single-sided pages) and shall address the factor as described above.
B. Quality Control Plan shall not exceed two double-sided pages (or four single-sided pages) and shall address the factor as described above.
C. Past performance information for each sample project submitted in section F may be supported by other documentation which can include but is not limited to: copies of performance evaluations or owner reviews of team's performance, copies (or listing) of awards, and letters of appreciation or commendation.
All responses will be considered. This is not a request for proposal. The prime contractor must be registered in the System for Award Management (www.beta.SAM.gov).
In the event of additional GSA needs for A/E Services within Region 5 (Minnesota, Wisconsin, Illinois, Indiana, Ohio and Michigan) but outside of a team's designated zone - a mutual agreement between GSA and the prospective team may be proposed. Offer and/or acceptance of such a request would not be mandatory or required.
47PF0021R0086_Engineering General Services Administration Public Buildings Service Region 5
5/17/21, 1:44 PM