GSA, PBS Region 4 A&E Services IDIQ (Synopsis Issued 10/19/2018; Solicitation Issued 11/07/2018; Offer Due Date 12/7/2018; Technical Evaluations 12/10/2018 through 12/14/2018; Pricing Phase; 12/20/2018; Award; 05/24/2019)
Synopsis (1) Action Code: 541330 - Engineering Services (2) Date: Friday, October 19, 2019 (3) Year: 2019 (4) Contracting Office ZIP Code: 30308 (5) Product or Service Code: C211 - Architect & Engineering Services - General (6) Contracting Office Address: 77 Forsyth Street, SW, Atlanta, GA, 30308 (7) Subject GSA, PBS, Region 4 A/E Services IDIQ (8) Proposed Solicitation Number: 47PE0119R0001 (9) Closing Response Date: Est. Solicitation Offers Due - 12/07/2018 (10) Contact Point or Contracting Officer: Albert C. Rumph, Jr.(CO)/ Erin M. Lush(CS) (11) Contract Award and Solicitation Number: TBD - Solicitation# 47PE0118R0012 (12) Contract Award Dollar Amount: $5,000,000.00 (13) Line Item Number: TBD (14) Contract Award Date: TBD (Estimated January 2019) (15) Contractor: TBD (16) Description: A/E Services FFP, IDIQ (17) Place of Contract Performance: See Prime and Secondary Zones A, B, C, D, E, and F (18) Set-aside Status: Total Small Business Set-aside It is the intent of the Government to release one (1) solicitation that will result in up to six (6) Indefinite Delivery/Indefinite Quantity (IDIQ) term contracts for Architectural and Engineering Services for the GSA, PBS, Southeast Sunbelt Region 4, Acquisition Management Division. These contracts are intended to be aligned geographically with the following Property Management Centers/Zones: Prime Geographic Locations: Zone A - State of Florida Zone B - State of Georgia Zone C - States of North Carolina and South Carolina Zone D - States of Alabama and Mississippi Zone E - States of Tennessee and Kentucky Secondary Geographic Location: In addition, one (1) Regional Contract may be awarded, for a secondary geographic location, if enough competition exists that will cover Zones F (States of Florida, Georgia, North Carolina, South Carolina, Alabama, Mississippi, Tennessee, and Kentucky) for PBS Region 4's Southeast Sunbelt Region. At the time of proposal submission, offerors will indicate if they wish to be considered for Primary Geographic location Zones A, B, C, D, and/or E, and/or Secondary Geographic Location Zone F. However, offerors are to provide only one proposal in response to this synopsis. A firm fixed price contract(s) is contemplated utilizing Federal Acquisition Regulations (FAR) Part 36.6 (Brooks Act) selection procedures. After award, the contract work shall be performed in accordance with the issuance of task orders. The value of individual task orders executed under these contracts may range from $2,500.00 to $1,000,000.00. However, the Government makes no representation as to the number of task orders or the actual amount of work to be ordered under an individual task order. The minimum guarantee for each contract shall be $1,500.00 for the base contract period. The contracts will include hourly rates for anticipated disciplines at various levels for use in negotiating fixed price task orders. The Maximum Order Limitation (MOL) for each contract will be $5,000,000.00 total across the base and all option periods (not each period). The intent of this acquisition is to issue one (1) solicitation and award up to six (6) single-award Indefinite Delivery/Indefinite Quantity (IDIQ) term contracts for Architectural and Engineering Services to be procured as total small business set asides. The NAICS (North American Industry Classification System) Code for this procurement is 541330, Engineering Services. The annual Small Business Size Standard is $15 Million. Projects under this contract are for engineering and design services. Most projects will involve occupied buildings, many of which are historically significant. The scope of architectural and engineering services under this proposed contract will include, but are not limited to the following: architectural, structural, civil, geo-technical, mechanical and electrical engineering, landscape architectural, sustainable architectural, elevator, and security planning/design, life-safety/fire-protection, cost-estimating, interior design, courts consulting, historic preservation, hazardous-material abatement, site-surveys/investigations, and building commissioning, checking of shop drawings/materials submittal, construction inspection services, feasibility studies, prospectus development studies, and material testing. The services to be provided may be design (in whole or part) of a new, or renovation/alteration construction project; may be required as a programming/planning activity; or may involve the preparation of studies, and/or analysis of specific building's systems and/or components. The final products of services may be bidding/construction documents, detailed cost-estimates, evaluation reports, or other authorized services. The services rendered shall be required to be in the International System of Units (SI) (Metric) as listed in the Federal Standard 376A, Preferred Metric Units for General Use by the Federal Government, inch-pound system, or dual system of both inch-pound system and metric system. THE QUALIFICATIONS-BASED EVALUATION CRITERIA TO BE APPLIED IN THE SELECTION PROCESS IN DESCENDING ORDER OF IMPORTANCE ARE AS FOLLOWS: Criteria 1 - Specialized Experience - Recent experience of the design team members, both individually and collectively as a team, in the type of work required, or evidence of similar relevant experience to the tasks described above, and in: a) Development of requirements. b) Development of design-build RFP packages. c) The scope of architectural and engineering services listed above Submission Requirements: The firm shall submit no more than five (5) relevant projects performed within the last five (5) years that illustrate overall team experience relative to this contract scope. If more than five relevant projects are submitted, only the first five listed will be considered by the board. In addition to Form F of the SF 330, each project submission may include up to two additional pages for photos or other information. Relevant projects are defined as A/E services for construction projects between $150,000 and $5,000,000 which demonstrate experience with roofing, façade, and building envelopes, or comprehensive analyses of roofing, envelope, and façade systems. Experience with federal buildings, historic buildings, the GSA PBS P-100, and projects involving occupied space, may be evaluated more favorably. Criteria 2 - Past Performance - Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules will be evaluated. Points of contact provided in other criteria may be contacted. A firm with no record of past performance information shall be evaluated neither favorably nor unfavorably. Submission Requirements: For each project submitted under Criteria 1, firms shall provide references with points of contact, along with a list of key team members who worked on the project. In addition, firms may provide documentation of design awards and letters of appreciation and/or commendation to demonstrate successful past performance. Criteria 3 - Professional Qualifications - Professional qualifications of the proposed team members assigned to this project. Submission Requirements: a) Firms shall provide brief resumes of proposed key team members (at a minimum: project manager, architect/lead designer, lead inspector, and structural engineer). Resumes should indicate professional qualifications, including education, professional certification and licensure, relevant experience, any specialized expertise, and the length of service with the firm, and indicate whether the individual is part of the prime firm or a sub-consultant. b) Resumes submitted should demonstrate the qualifications necessary to successfully inspect, evaluate, and recommend and design commercial building envelope projects. The A/E must be able to provide, via in-house staff or consultants, a project designer for each state who is licensed by that state in accordance. Experience with historic buildings and Federal buildings will be evaluated more favorably. Criteria 4 - Capacity of the Firm and Project Team - The capacity of the firm and project teams to accomplish multiple, large and small projects simultaneously, the ability to sustain the loss of key personnel while accomplishing the work within the required time limits. Submission Requirements: Firms shall provide a narrative no more than one (1) page in length describing the firm's management approach to delivering multiple, large and small projects simultaneously throughout the geographic region (including managing consultants or sub-contractors if applicable). The narrative should include a description of how the firm will sustain the required level of effort in the event of key personnel transitions, while fulfilling contract requirements within the period of performance. Criteria 5 - Quality Control - Quality Control (QC) program used by the firm to ensure quality products. Capability of team organization and ability to control budgets, schedules, and the quality of deliverables as well as the ability to handle complex projects will be considered and evaluated. Extent of firm's previous experience with proposed consultants and demonstrated ability to manage effectively the prime-consultant relationship will also be evaluated. Submission Requirements: Firms shall provide a narrative no more than one (1) page in length describing how the firm ensures quality consistently across the entire project team, including consultants. The narrative should describe internal QC processes for checking documents for errors and omissions. It should include examples of QC process records demonstrating the effectiveness of the firm's procedures, and should also identify the person responsible for managing the firm's QC program. Criteria 6 - Geographical Location - Location in the general geographical area of project sites and knowledge of the locality of the projects. Submission Requirements: The firm shall provide a narrative of no more than one (1) page, describing the firm's knowledge of design approaches, construction materials, codes/ordinances, costs, the firm's ability to provide at least 35% of overall design services from an office within the geographical area, and other conditions unique to the geographical region. THE A/E OF RECORD HAS UP TO forty-five (45) CALENDAR DAYS AFTER AWARD OF THE CONTRACT TO ESTABLISH A PRODUCTION CAPABILITY WITHIN THE GENERAL GEOGRAPHIC AREA. ADDITIONAL INFORMATION SF 330s will be evaluated to determine the most highly qualified firm based on criteria responses. Evaluating past performance and experience may include review of information provided by the firm, customer inquiries, Government databases, and publicly available sources. Failure to provide requested data, inaccessible points of contact, or invalid phone numbers could result in a firm being considered less qualified. The following elements may result in a higher rating: a) projects emphasizing occupied administrative, commercial, and institutional building types; b) projects where the offeror performed work as the Prime/Lead Engineer; c) projects provided where the construction is substantially complete; d) projects provided in the SF 330 (Architect-Engineer Qualifications) completed by the office/branch/individual team member actually performing the work under this contract; e) firms indicating that they wish to be considered for a particular geographic area (as defined above), and that demonstrate they are capable of providing at least 35% overall design services from an office within that area (as defined above). Estimated Start Date: January 2019 The total period of performance for each term contract will be one (1) base year and up to four (4) one-year options. Options to extend the contract term will be based on the firm's performance in the previous year. The Government has unilateral right to exercise (or to not exercise) an option period in accordance with FAR 17.207, Exercise of Options. SOLICITATION RELEASE This synopsis will be updated on November 5, 2018 with the solicitation package. A pre-proposal conference will not be conducted; however, questions may be submitted to Albert C. Rumph, Jr. and Erin Lush at albert.rumph@gsa.gov and erin.lush@gsa.gov. All questions must be received in this office by November 16, 2018. Responses to questions will be provided via Solicitation Amendment posted to the FedBizOpps website (www.fbo.gov) on approximately November 23, 2018. The estimated offers due date is approximately December 7, 2018 THIS IS NOT A REQUEST FOR PROPOSAL. ALL INFORMATION NEEDED TO SUBMIT SF 330 DOCUMENTS IS CONTAINED HEREIN. NO SOLICITATION PACKAGE, TECHNICAL INFORMATION, OR BIDDER/PLAN HOLDER LIST WILL BE ISSUED. These contracts will be established using the Brooks Act procedures and FAR Part 3. SPECIAL ATTENTION SHOULD BE GIVEN TO THE FOLLOWING AREAS OF THE STANDARD FORM 330: Part I, Item C: List only the team members including staff professionals who will actually perform the major tasks under this contract. Part I, Item F(23): Provide a point of contact and telephone number for each project. Part I, Item F(24): List no more than five projects, not five projects for each form (joint venture/consultants). Indicate which firm performed each of the projects and their specific responsibility and function. Include only relevant projects of similar size and scope to those to be performed under this contract. The relevant projects presented may demonstrate the firm's capability to design complex projects to be constructed in occupied buildings having sensitive tenants. Those projects may show how the firm phased the project to maintain security, noise control, and continued normal operation of the facility. Part I, Item F (25): Provide a synopsis of the scope of work for each project, stating clearly what tasks were performed by the prime firm. Part I, Item H: In a narrative format, outline firm's approach to design, design reviews, quality control, and project management. Include any additional information regarding the firm's qualifications to perform work similar in scope and size to this project. The last entry under Section H must read "I hereby certify that the firm or firms listed in Part I, Item C meet(s) the geographical limitations stated in the synopsis for this contract." Task orders issued under this contract will include Sensitive But Unclassified (SBU) building information. SBU documents provided under these task orders are intended for use by authorized users only. In support of this requirement, GSA requires the A/E firm and all consultants to exercise reasonable care when handling documents relating to SBU building information per the contract. The efforts required above shall continue throughout the entire term of the contract and for whatever specific time thereafter as may be necessary. Necessary record copies for legal purposes (such as those retained by the architect, engineer, or contractor) must be safeguarded against unauthorized use for term of retention. Documents no longer needed shall be destroyed (such as after contract award, after completion of any appeals process, or completion of work). Destruction shall be done by burning or shredding hard copies, and/or physically destroying CDs, deleting and removing files from the electronic recycling bins, and removing material from computer hard drives using a permanent erase utility or similar software. REASONABLE CARE: •1. Limiting Dissemination to Authorized Users. Dissemination of information shall only be made upon determination that the recipient is authorized to receive it. The criterion to determine authorization is need-to-know. Those with a need-to-know are those who are specifically granted access for the conduct of business on behalf of or with GSA. This includes all persons or firms necessary to do work at the request of the Government, such as architects and engineers, consultants, contractors, sub-contractors, suppliers, and others that the contractor deems necessary in order to submit an offer/bid or complete the work or contract, as well as maintenance and repair contractors and equipment service contractors. •2. Term of Effectiveness. The efforts required above shall continue throughout the entire term of contract and for what specific time thereafter as may be necessary, as determined by the Government. Necessary record copies for legal purposes (such as those retained by the architect, engineer, or contractor) must be safeguarded against unauthorized use for the term of retention. •3. Written Agreement of Disposal. For all contracts using SBU building information, the contractor shall provide a written statement that he and his subcontractors have properly disposed of SBU building documents, with the exception of the contractor's record copy, at the time of Release of Claims to obtain final payment. Documents no longer needed shall be destroyed (such as after contract award, after completion of any appeals process, or completion of work). Destruction shall be done by burning or shredding hard copies, and/or physically destroying CDs, deleting and removing files from the electronic recycling bins, and removing material from computer hard drives using a permanent erase utility or similar software. The recipient acknowledges the requirement to use reasonable care, as outlined above, to safeguard the documents, and, if not awarded, the contract (and at the completion of any protest/appeal process) will make every reasonable and prudent effort to destroy or render useless all SBU information received during the solicitation. END OF SYNOPSIS.
47PE0119R0001 General Services Administration Public Buildings Service Region 4
10/19/18, 4:47 PM