S208--MWD-807-CHNC Grounds Maintenance-Crown Hill National Cemetery Grounds Maintenance contract; PoP: June 2, 2022 thru 2027. TIERED EVALUATION
RFQ FOR COMMERCIAL ITEMS
GENERAL INFORMATION
Document Type: Combined Synopsis Solicitation
Solicitation Number: 36C78622Q0081
Post Date: 02/18/2022
Original Response Date: 03/14/2022 at 12 pm
Applicable NAICS: 561730
Classification Code: S208
Set Aside Type: TIERED EVALUATION
Period of Performance: Date of Award thru 365 days (4 one-year options if exercised)
Issuing Contracting Office: Department of Veterans Affairs
National Cemetery Administration, Contract Services
18434 Joplin Road
Triangle, VA 22172
Place of Performance: Crown Hill National Cemetery
700 West 38th Street
Indianapolis, IN 46208
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ), solicitation number 36C78622Q0081.
This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2022-04 Effective January 30, 2022.
TIERED EVALUATIONS INCLUDING SMALL BUSINESS CONCERNS
This solicitation is being issued as a tiered evaluation for SDVOSB concerns, or
in the alternative, a tiered evaluation for VOSB concerns, or in the alternative,
a set aside for other small business concerns with HUBZone small business
concerns and 8(a) participants having priority. If award cannot be made, the
solicitation will be cancelled, and the requirement resolicited.
The applicable North American Industrial Classification System (NAICS) code for this procurement is 561730, with a business size standard of $8.0 million.
This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The U.S. Department of Veterans Affairs, National Cemetery Administration, anticipates the award of Firm Fixed Priced Contract(s).
Scope: The contractor shall be responsible for providing grounds maintenance, headstone raise & realign, cleaning of headstones and turf renovation (and any other service listed) in accordance with the attached Statements of Work.
LIST OF ATTACHMENTS:
Attachment A Contract Line Items (Excel Spreadsheet)
Attachment B Statement of Work (SOW)
Attachment C Service Contract Act Wage Determination
Attachment D Davis Bacon Wage Rates
Attachment E - Past Performance Questionnaire
The schedule price shall be all-inclusive, including all labor, equipment, materials, and supplies to complete the Contract Line Items (CLINs). Offerors shall enter unit price for each CLIN as indicated in the schedule. In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended bid price and the total of the CLINs will be recomputed accordingly.
SITE VISIT: Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. In no event shall failure to inspect the site constitute grounds for a claim after contract award. If you plan to conduct a site visit / inspection of one of the cemeteries listed, review the appropriate attached Statement of Work (SOW) for the correct point of contact for that particular cemetery.
Responses to this Request for Quotation (RFQ) are due to the Contracting Officer no later than 12 pm on 03/14/2022. Responses to this announcement will result in a Firm-Fixed Price Contract and the Government intends to make award without discussions. All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. Offerors are responsible for obtaining any and all amendments or additional information concerning this announcement at https://beta.sam.gov.
All questions regarding this solicitation are to be submitted to the contracting officer, via email, no later than March April 4, 2022 12 pm. Questions will not be addressed using the telephone.
Quote Format and Submission Information:
Quotes must be submitted on company letterhead. Commercial format is encouraged. All quotes shall include the following information as part of their submission:
Legal Business/Company Name (as listed in www.sam.gov)
DUNS Number
Point of Contact Name
Telephone number
Email Address
-Pricing shall be submitted as requested in the Schedule of Supplies/Services (Excel Spreadsheet)
-Technical Package for Evaluation
-Past Performance Questionnaire (Attachment E)
Quotes shall be submitted via email ONLY.
Email: john.carlock@va.gov
Questions pertaining to this announcement shall be sent by email to: john.carlock@va.gov . Telephone inquiries will not be accepted.
Evaluation Process:
The Government intends to award a firm fixed price, Requirements contract resulting from this solicitation to the responsible contractor whose quote conforming to the solicitation that provides the best benefit to the Government, price and other factors considered. Quotes will be evaluated by performing a comparative evaluation in accordance with FAR 13.106-2(b)(3) to determine which response represents the best as a whole.
Quotes will be evaluated by performing a direct comparison of one quote with another in a uniform manner to determine which quote provides the government with its needs, as identified in the RFQ. The government reserves the right to consider a response that offers more than the minimum and select that response if it provides a benefit to the government. The government has the discretion to accept other than the lowest priced quote that provides additional benefits. The government also has the discretion to make an award based on whether the lowest priced of the quotations having the highest past performance rating possible represents the best benefit to the government.
The following factors shall be used to evaluate quotes:
Pricing: The sum of all the CLINs, to include options, will represent the total evaluated price. Proposed price must be determined to be fair and reasonable in order to be eligible for award in terms of reasonableness and realism using any or all of the methods listed below.
Comparison of proposed prices received in response to the solicitation.
Comparison of previously proposed prices and previous Government and commercial contract prices with current proposed prices for like items.
Use of parametric estimating methods/application of rough yardsticks to highlight significant inconsistencies that warrant additional pricing inquiry.
Comparison with competitive published price lists, published market prices of commodities, similar indexes, and discount or rebate arrangements.
Comparison of proposed prices with independent Government cost estimates.
Comparison of proposed prices with prices obtained through market research for the same or similar items.
Analysis of pricing information provided by the offeror.
Technical Acceptability
Cemetery work experience of all Personnel
List of proposed supplies
List of Subcontractors business names (if being used) and the tasks and/or CLINS they will perform
Write up detailing the technical methods and management of completing CLIN
Number of hours you believe each CLIN requires
What is the plan to cover/correct employee absences, vacations and low staffing levels?
Please provide a CLIN implementation chart containing the employees, equipment and hours for all tasks in the CLINs
Quality Control Plan
Information will be evaluated on it demonstrating an understanding of the work requirements (Adequate Performance Plan)
3. Past Performance
Quote Contents:
-Pricing shall be submitted as requested in the Schedule of Supplies/Services.
-Technical Package for Evaluation (a redacted copy of the technical quote removing ALL company names and identifiable information is REQUIRED)
The following shall be included as part of the quoters submission (See Technical Acceptability Above):
Experience of company and subcontractors anticipated to perform work under this contract
Managerial & Technical Qualifications of key personnel
Qualifications of any proposed sub-contractors and the percentage of work they will be performing identify the exact work to be done.
-Past Performance. The offeror is responsible for providing three (3) references of their choosing. Send a copy of the attached Past Performance Questionnaire (Attachment E) for their completion. The completed questionnaire is to be returned to the Contracting Officer for review. The completed questionnaires shall be sent to: john.carlock@va.gov no later than the solicitation s closing date and time. The references chosen by the offer should be selected based on past projects of the same or similar work.
Solicitation Provisions and Contract Clauses
The full text of FAR/VAAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.
https://www.va.gov/oal/library/vaar/
The following solicitation provisions apply to this acquisition:
FAR 52.212-1 Instructions to Offerors Commercial Items (NOV2021)
VAAR 852.270-1 Representatives of Contracting Officers (Jan 2008)
Offerors must complete annual representations and certifications on-line at http://www.sam.gov in accordance with FAR 52.212-3 Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.
The following solicitation clauses apply to this acquisition:
The clause at 52.212-4, Contract Terms and Conditions Commercial Items (NOV 2021) applies to this acquisition.
Addendum to FAR clause 52.212-4, Contract Terms and Conditions Commercial Items (NOV 2021):
FAR 52.204-13 System for Award Management Maintenance (Oct 2018)
FAR 52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020)
FAR 52.217-8 Option to Extend Services (Nov 1999) (15 days)
FAR 52.217-9 Option to Extend the Term of the Contract (Mar 2000)(60 days)
FAR 52.222-6 Construction Wage Rate Requirements (AUG 2018)
FAR 52.222-7 Withholding of Funds (MAY 2014)
FAR 52.222-8 Payrolls and Basic Records (JUL 2021)
FAR 52.222-9 Apprentices and Trainees (JUL 2005)
FAR 52.222-10 Compliance With Copeland Act Requirements (FEB 1988)
FAR 52.222-11 Subcontracts (Labor Standards) MAY 2014)
FAR 52.222-12 Contract Termination-Debarment (MAY 2014)
FAR 52.222-13 Compliance With Construction Wage Rate Requirements and Related Regulations (MAY 2014)
FAR 52.222-14 Disputes Concerning Labor Standards (FEB 1988)
FAR 52.222-15 Certification of Eligibility (MAY 2014)
FAR 52.228-5 Insurance Work on a Government Installation (Jan 1997)
FAR 52.232-18 Availability of Funds (Apr 1984)
FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (NOV 2021)
FAR 52.237-2 Protection of Government Buildings, Equipment, and Vegetation. (APR 1984)
FAR 52.237-3 Continuity of Services (Jan 1991)
VAAR 852.203-70 Commercial Advertising (May 2018)
VAAR 852.232-72 Electronic Submission of Payments Requests (Nov 2018)
VAAR 852.237-70 Indemnification and Medical Liability Insurance (Oct 2019)
VAAR 852.270-1 Representatives of Contracting Officers (Jan 2008)
The clause at 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders (Jan 2022) applies to this acquisition. The following subparagraphs of FAR 52.212-5 are applicable: (b)(4), (b)(18), (b)(22), (b)(25), (b)(26), (b)(27), (b)(28), (b)(30), (b)(33)(i), (b)(42), (b)(49), (b)(55), (c)(2), (c)(8), and (c)(9).
(c)(3) 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67)
Employee Class
Monetary Wage Fringe Benefits
Laborer, Grounds Maintenance WG 3-3
$16.08 + $4.50
CL-120 Supplemental Insurance Requirements
In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall
apply to this contract:
(a) Workers compensation and employer s liability: Contractors are required to comply with
applicable Federal and State workers compensation and occupational disease statutes. If
occupational diseases are not compensable under those statutes, they shall be covered under the
employer s liability section of the insurance policy, except when contract operations are so
commingled with a Contractor s commercial operations that it would not be practical to require
this coverage. Employer s liability coverage of at least $100,000 is required, except in States
with exclusive or monopolistic funds that do not permit workers compensation to be written by
private carriers.
(b) General Liability: $500,000.00 per occurrences
(c) Automobile Liability: $200,000.00 per person; $500,000.00 per occurrence and
$20,000.00 property damage.
(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of
general liability insurance without any exclusionary clauses for asbestos that would void the
general liability coverage.
End of Addenda
End of Document
36C78622Q0081 Department of Veterans Affairs National Cemetery Administration
2/18/22, 4:48 PM