R799--GSA Delegation IDIQ COR: Chris Finley
Description
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, and FAR Part 13, Simplified Acquisition Procedures as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a separate written solicitation document will not be issued.
This solicitation is a Request for Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular [Federal Acquisition Circular (FAC) 2023-02 was published in the Federal Register on February 14, 2023].
This solicitation is set-aside for a Service Disabled Veteran Owned Small Business (SDVOSB).
The associated North American Industrial Classification System (NAICS) code for this procurement is 541611, with a small business size standard of $16.5 to $21.5 million.
The purpose of this solicitation is to select a contractor to provide all resources necessary to accomplish the deliverables described for this contract. Contractors must demonstrate capabilities to accomplish tasks under this Indefinite Delivery Indefinite Quantity and Initial Task Order. Tasks under this IDIQ relate to management of an enterprise-wide lease portfolio, including: the GSA delegation process; milestone tracking of leases through the leasing lifecycle; data reviews and validation; and systems integration. The high-level requirements identified in this IDIQ may be refined adaptively in task orders over the course of this project in an effort to continuously meet specified user needs. User needs will be prioritized based on business value and technical dependencies.
Examples of the tasks that may be required under this IDIQ may include one or more of the following: maintaining and updating VA s existing SharePoint based tracking and reporting system for leases currently in the process of receiving internal approval, delegation from GSA, or execution of lease contract; review of submitted lease packages to ensure compliance with internal approval, GSA, and OMB A-11 requirements including documentation and communication of any identified deficiencies using an existing scorecard format; detailed review of each lease s scoring under OMB A-11 to ensure proper scoring is done and a lease qualifies as an operating lease rather than as a capital lease; specific documentation and training material related to the lease delegation process, best practices, and scoring of leases and application of OMB A-11 Appendix B; enhancements to the existing SharePoint based tracking tool to include improved data validation, reporting, quality control, and security; update of VA s lease scoring model (an Excel template already exists) and associated training material; review of post-award submissions to determine the completeness of a post-award submission relative to the delegation authority granted by GSA, data integrity reviews and updates; data integration with other systems; general lease process flow review and documentation; studies related to the lease portfolio and/or delegation process and general program support including meeting minutes.
OAEM, VA s Office of Real Property (ORP), VHA, and other organizations will be responsible for package creation and interaction directly with GSA s GREX system. Information on project status will come from the same sources; however, the contractor is responsible for the tracking and update of information provided by these various offices and ensuring the quality of the data in ELMT. The tasks are to support VA in maintaining compliance with GSA s delegation policies. Tasks will not replace inherently governmental reviews of individual lease projects.
Offerors will provide a proposal to support both the IDIQ and the initial Task Order included in this solicitation. Please see Attachment 1 PWS - GSA Delegation IDIQ - Part A and Attachment 2 PWS - FY2023 GSA Delegation Process Support TO - Part B for project details. Attachment 1 (Part A) describes the IDIQ and Attachment 2 (Part B) details the Initial Task Order. The initial Task Order for the project is being solicited simultaneously with the IDIQ solicitation. Attachment 3- Pricing Schedule will be completed based upon the Performance Work Statement provided in Attachment 2 PWS - FY2023 GSA Delegation Process Support TO - Part B.
While this is a new contract, similar services are currently being provided by Lease Program Compliance, Oversight, and Technical Support, 36E77618D0015, awarded 4-3-2018.
Evaluation of Offers
In accordance with FAR Part 12 and Part 13, the Government will award a contract resulting from this solicitation to the responsible Quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Technical Evaluation and Past Performance factors, when combined, are significantly more important than price. The evaluation factors are:
1) Technical Evaluation The evaluation process will consider whether the proposal demonstrates a clear understanding of the technical features involved in meeting the requirements of the solicitation. Each offeror is required to submit the following:
a. A technical response to the Performance Work Statements (Attachment 1 PWS - GSA Delegation IDIQ - Part A and Attachment 2 PWS - FY2023 GSA Delegation Process Support TO - Part B) to include a detailed technical/management approach for accomplishing each task identified and which addresses all management aspects associated with each task.
b. Key Personnel Please see Paragraph I of Attachment 1 PWS - GSA Delegation IDIQ - Part A and Attachment 2 PWS - FY2023 GSA Delegation Process Support TO - Part B for project details.2)
Past Performance The Vendor s quote must include a summary description of at least three but no more than five prior contracts/orders per team member/sub-contractor for projects completed within the last five years with organizations with similar mission and functional domains, and of comparable size, complexity and scope. These references must also include:
Contract/Order Number, brief description of the project, type of contract, amount of the contract
Contracting Officer s Name and Phone Number, Government agency
Contracting Officer s Representative Name and Phone Number
The contractor must indicate whether they were the prime contractor, sub-contractor or other teaming arrangement. Prime shall indicate which aspect they are directly responsible for of this requirement.
The Offeror is required to provide references for the above projects. In the event the company itself does not have relevant past performance, references may be submitted on contracts performed by the Key Personnel of the company. The VA reserves the right to contact all the references that the Offeror lists.
The Government will evaluate the offeror s past performance on active and physically completed federal contracts. The Government may contact the offeror s submitted references on Government contracts. Past performance information may be obtained from any other sources available to the Government, to include, but not limited to: Contract Performance Assessment Reporting System (CPARS) or other databases; interviews with Program Managers, Contracting Officers, and Contracting Officer s Representatives (CORs). The past performance evaluation will assess the relative risks associated with an offeror s likelihood of success in performing the PWS requirements as indicated by the offeror s record of past performance.
3) Price - The contractor s quote shall include their proposed labor categories, rates, and number of hours by task for a five-year period (5). The Pricing Schedule provided in Attachment 3 will be completed based upon the Performance Work Statement provided in Attachment 2 PWS - FY2023 GSA Delegation Process Support TO - Part B. The Government will review these and will evaluate offers based on adding together all of the line item prices from the Pricing Schedule - the Total of All LINS will be that sum.
Evaluation Approach
A. All quotes shall be subject to evaluation by Government personnel. The Government intends to award without discussions based upon the initial evaluation of quotes. However, it may be determined necessary to conduct discussions if award cannot be made on the initial quotes submitted.
B. All Offerors are advised that, in the interest of efficiency, the Government reserves the right to conduct the evaluation in the most effective manner. The Government reserves the right to evaluate all Offerors technical quotes should it desire to conduct discussions, or otherwise determine it to be in the Government s best interest.
C. The quote will be evaluated strictly in accordance with its written content. Quotes which merely restate the requirement or state that the requirement will be met, without providing supporting rationale, are not sufficient. Offerors who fail to meet the minimum requirements of the solicitation will be rated Unacceptable and thus, ineligible for award.
The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.
The following solicitation provisions apply to this acquisition
1 52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018) ALTERNATE I (JUL 2013)
2. 52.209-5 REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (DEVIATION) (MAR 2012)
3. 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JUL 2013)
4. 52.216-1 TYPE OF CONTRACT (APR 1984)
5. 52.216-28 MULTIPLE AWARDS FOR ADVISORY AND ASSISTANCE SERVICES (OCT 1995)
6. 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS (OCT 2015) ALTERNATE I (SEP 2015)
7. 52.233-2 SERVICE OF PROTEST (SEP 2006)
8. VAAR 852.209-70 ORGANIZATIONAL CONFLICTS OF INTEREST (JAN 2008)
9. VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (JAN 2008)
10. VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (JAN 1998)
11. 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS COMMERCIAL ITEMS (APR 2016
12. 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)
13. 52.212-2 EVALUATION COMMERCIAL ITEMS (OCT 2014)
Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.
The following contract clauses apply to this acquisition:
1. 52.203-16 PREVENTING PERSONAL CONFLICTS OF INTEREST (DEC 2011)
2. 52.203-19 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS (DEVIATION) (FEB 2015)
3. 52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON POSTCONSUMER FIBER CONTENT PAPER (MAY 2011)
4. 52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011)
5. 52.204-16 --COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (JUL 2016)
6. 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (JUL 2016)
7. 52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION SYSTEMS (JUN 2016)
8. 52.212-4 -- CONTRACT TERMS AND CONDITIONS -- COMMERCIAL ITEMS (JAN 2017)
9. 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS COMMERCIAL ITEMS (JAN 2021) (JUL 2020) (DEVIATION)
10. 52.216-18 ORDERING (OCT 1995)
11. 52.216-19 ORDER LIMITATIONS (OCT 1995)
12. 52.216-22 INDEFINITE QUANTITY (OCT 1995)
13. 52.217-8 - OPTION TO EXTEND SERVICES (NOV 1999)
14. 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)
15. 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION (JUL 2013)
16. 52.222-56 CERTIFICATION REGARDING TRAFFICKING IN PERSONS COMPLIANCE PLAN MAR 2015)
17. 52.223-10 WASTE REDUCTION PROGRAM (MAY 2011)
18. FAR 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (DEC 2013)
19. 52.224-1 PRIVACY ACT NOTIFICATION (APR 1984
20. 52.224-2 PRIVACY ACT (APR 1984)
21. VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)
22. VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020)
23. VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (DEC 2009)
24. VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (JUL 2016) (DEVIATION)
25. VAAR 852.219-75 SUBCONTRACTING COMMITMENTS MONITORING AND COMPLIANCE
(JUL 2018)
26. VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012)
27. VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984)
28. Addendum to FAR 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS
Submission of Quotes:
Quotes shall be received on or before the date May 5, 2023. All quotes shall be sent to the steven.mock@va.gov. Note: Quotes received after the due date shall not be considered.
Quotes shall be based on the documents issued in the solicitation.
Technical Questions:
Questions of a technical nature must be provided in writing and shall be submitted by the prospective offerors only via e-mail to: Steven.Mock@va.gov. The subject line must read: GSA Delegation IDIQ Technical Questions. Oral questions of a technical nature are not acceptable due to the possibility of misunderstanding or misinterpretation. THE CUT-OFF DATE AND TIME FOR RECEIPT OF QUESTIONS IS April 21, 2023 at 2:00 PM ET.
Amendments:
Amendments to this solicitation will be posted on SAM Opportunities. Copies of the amendments will NOT be individually mailed or sent via email. No other notification of amendments will be provided. Potential Offerors are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. Failure to acknowledge an amendment may result in your proposal being considered non-responsive or unacceptable.
System for Award Management (SAM):
Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services. If paragraph (j) of the provision is applicable, a written submission is required.
Restrictive or Proprietary Data
Contractors that include in their quotes data that they do not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes shall:
(1) Mark the title page with the following legend:
This quote includes data that shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed-in whole or in part-for any purpose other than to evaluate this quote. If, however, an Order is awarded to this Vendor as a result of-or in connection with-the submission of this data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Government s right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are contained in sheets [insert numbers or other identification of sheets]; and
(2) Mark each sheet of data it wishes to restrict with the following legend:
Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this quote.
(e) Use of Advisors
Contractors are advised that VA contractor personnel may assist the Government during the Government s evaluation of Quotes. These persons shall be authorized access to only those portions of the quote and discussions that are necessary to enable them to provide specific technical advice on specialized matters or on particular problems. These individuals will be required to protect the confidentiality of any specifically identified trade secrets and/or privileged or confidential commercial or financial information obtained because of their participation in this evaluation. They shall be expressly prohibited from scoring, ranking or recommending the selection of a Vendor.
All offerors shall submit the following:
Quote Preparation Costs:
The Contracting Officer is the only individual legally authorized to commit the Government to the expenditure of public funds in connection with this procurement. The solicitation does not commit the Government to pay any costs for the preparation and submission of an offer in response to this solicitation.
(a) Quote Format:
(1) General:
The submission shall be clearly indexed and logically assembled. Each volume (3) shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer. All files will be submitted as specified below. Page size shall be no greater than 8 1/2" x 11". The top, bottom, left and right margins shall be a minimum of one inch each. Font size shall be no smaller than 12-point. Arial font is required. Characters shall be set at no less than normal spacing and 100% scale. Tables and illustrations may use a reduced font size not less than 8-point and may be landscape. Line spacing shall be set at no less than single space. Each paragraph shall be separated by at least one blank line. Page numbers, company logos, and headers and footers may be within the page margins ONLY, and are not bound by the 12-point font requirement. Footnotes to text shall not be used. The use of hyperlinks or embedded attachments within the proposal is prohibited. The written quote including title page, detailed table of contents, preface, for Volume I - Technical in Arial size 12 font. Past Performance will be included in Volume I. Volume II - Pricing in Arial size 12 font. Use graphic presentations where such use will contribute to the compactness and clarity of the quote. Each volume shall be a separate file.
2) File Packaging:
The proposal files shall be submitted individually using the naming convention identified below. The total file size for Volumes I Technical & Volume II Pricing combined is 5MB.
(3) Content Requirements:
All information shall be confined to the appropriate volume. File naming shall appear as: Volume I Technical , Volume II Pricing , Volume III Certifications - without exception. Proposals named or packaged in any other manner may be deemed unacceptable. The file type requirements for each volume are shown in the below:
(a) Volume I - Technical Requirement (will include Past Performance) Page limitation - None (Volumes I & II file size combined shall not be more than 5MB) File type Word or PDF. Please include your Unique Entity ID (SAM) on your cover page.
(b) Volume II Pricing Requirement Page limitation - None (Volumes I & II file size combined should not be more than 5MB) File type Word, Excel, or PDF.
(c)       Volume III Certifications - Solicitation, Offer and Award Documents and Certifications/Representations:  Solicitation, Amendments, Offer, Award Documents and complete FAR 52.209-5 and 52.209-7 Page limitation None File Type PDF. A short narrative identifying the solicitation and amendments is acceptable because Opportunities does not contain forms. Volume III shall include a copy of your current Reps & Certs available on SAM.
This is an open-market combined synopsis/solicitation for services as defined herein.  The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein.
To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Offeror shall list exception(s) and rationale for the exception(s).
Point of Contact
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist, Steve Mock at steven.mock@va.gov.
36C77623Q0299 Department of Veterans Affairs Technology Acquisition Center Austin
4/14/23, 9:55 AM