VISN ARTIFICIAL LIMB CONTRACT VISN 2 WIDE
This is a Sources Sought Notice only and is issued in accordance with Federal Acquisition Regulation (FAR) 15.201(e) in order to conduct market research. This is a Request for Information (RFI), this is not a Request for Quotes (RFQ) or Request for Proposals (RFP). This is not a solicitation announcement and no formal solicitation exists at this time. This notice is issued solely for market analysis to gain knowledge of potential vendors qualified under NAICs code 339113, which includes corresponding index entries such as surgical appliance and supplies manufacturing with a NAICs size standard of 750 employees. The required period of performance is planned for a base year plus four (4) one-year options. Responses to this Sources Sought notice will be utilized by the Government to make appropriate acquisition decisions. After review of the responses to this Sources Sought notice, a solicitation may or may not be published in FedBizOpps (FBO) The Department of Veterans Affairs (VA), Network Contracting Officer (NCO) 2, and VISN 2: New York/New Jersey VA Health Care Network has an ongoing program to furnish orthotic devices/appliance and related services (including but not limited to custom orthotics, braces, diabetic shoes, inserts, elastic supports for joints, stockings, compression garments, other new devices and repairs) which includes a range of supplies/services that shall encompass Healthcare Common Procedure Coding System HCPCS L codes. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. This notice does not commit the Government to contract for any supply or service. All information submitted in response to this announcement is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government. Not responding to this notice does not preclude participation in any future RFP, if issued. This announcement is based on the best information available at this time and is subject to future amendment. This Sources Sought notice is to identify commercial sources with the resources and capabilities to provide eligible Veteran beneficiaries within VISN 2 (facilities listed below) with the proper fitting and fulfillment of orthopedic shoes and inserts (both standard and custom) in strict accordance the prosthetic prescription that has been provided by the VA Amputee Clinic team. The Orthotics fabrication and repair are to be provided to the following Veterans Affairs Medical Centers (VAMC): Samuel S. Stratton VA Medical Center (VAMC), 113 Holland Avenue, Albany, NY 12208 Bath VAMC, 76 Veterans Avenue, Bath NY 14810 Brooklyn Campus of the VA NY Harbor Healthcare System, 800 Poly Place, Brooklyn, NY 11209 Bronx VAMC, Canandaigua VAMC 400 Fort Hill Avenue, Canandaigua, NY 14424 (includes the Rochester VA Outpatient Clinic (ROPC)) Castle Point Campus of the VA Hudson Valley Health Care System, 41 Castle Point Road, Wappingers Falls, NY 12590 East Orange Campus of the VA New Jersey Health Care System, 385 Tremont Avenue, East Orange, NJ 07018 Franklin Delano Roosevelt Campus of the VA Hudson Valley Health Care System, 2094 Albany Post Road, Montrose, NY 105498 James J. Peters VA Medical Center, 130 West Kingsbridge Road, Bronx, NY 10468 Lyons Campus of the VA New Jersey Health Care System, 151 Knollcroft Road, Lyons, NJ 07939 Manhattan Campus of the VA NY Harbor Healthcare System, 423 East 23rd Street, New York, NY 11010 Northport VAMC, 79 Middleville Road, Northport, NY 11768 Syracuse VAMC, 800 Irving Avenue, Syracuse, NY 13210 VA Western New York Healthcare System at Batavia, 222 Richmond Avenue, Batavia, NY 14020 VA Western New York Healthcare System at Buffalo, 3495 Bailey Avenue, Buffalo, NY 14215 GENERAL REQUIREMENTS: APPROVED FACILITIES: The contractor s facility shall be accredited by either the Facility Accreditation Program of the American Board for Certification in Orthotics and Prosthetics, (ABC) or Accredited Facilities Program of the Board of Orthotist-Prosthetist Certification (BOC) at the time of proposal submission. EDUCATIONAL AND TRAINING REQUIREMENTS: All Contractors shall have a full time American Board Certified (ABC), or Board of Orthotist-Prothetist Certification (BOC) orthotist on staff in good standing at each of the proposed service locations through the contract period. SUBMISSION INSTRUCTIONS: Please submit your response in accordance with the following instructions: Responses shall be no more than 5 pages in length. Detail your firm s capability to deliver the described orthotics, prosthetic limbs and related services, ensuring you include responses to the Specific Response Items listed in the section below. Submit your response via email to Lisa Tompkins at lisa.tompkins@va.gov, including the sources sought notice number in the Subject line. Telephone, fax, or other form of communication enquiries will not be reviewed or accepted. Submit your response by 3:00 PM Eastern Standard Time on March 12, 2019. Mark your responses as Proprietary Information if the information is considered business sensitive. No marketing materials are allowed as part of this sources sought notice. The Government will not review any other information or attachments included in your submission that exceed the 5-page limitation. No pricing input is being requested. REQUESTED INFORMATION: If you are interested and can provide the required supplies/services, provide the requested information as indicated below. General information about your company to include: Company Name: Company Address: Company DUNS: Company NAICS Code(s): Point of Contact Name: Point of Contact Phone Number: Point of Contact Email Address: Company Website (if available): Business Size/Type: (Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), 8(a), HUB Zone Small Business, Women Owned Small Business, Small Disadvantaged Business (SDB), Small Business Concern, or Large Business) FOR SDVOSB/VOSB ONLY: Please note that if responding as an SDVOSB or VOSB, your company must be registered and verified in VA s Vendor Information Pages (VIP) database, which is available at: https://www.vip.vetbiz.gov/Default.aspx. Please include a copy of your VetBiz certification with your response. A description of what supplies/services your company primarily provides. A description of your company s experience with fabricating prosthetic limbs and related services. Is your company accredited by a national accrediting body? If yes, by which accrediting body? Include a copy of the ABC/BOC Facility Certification for each proposed facility location. Does your company have capabilities to provide the required services? If yes, which major site(s)? Does your company have experience providing prosthetic limbs for the Department of Veterans Affairs? How long has your company been existed? Will your company be a joint venture with another company? Prospective Contractors are reminded that in accordance with FAR 4.11 they shall be registered in the System for Award Management (SAM) database and shall complete electronic annual representations and certifications in SAM prior to award of a contract. SAM is located at http://www.sam.gov and consolidated the capabilities of CCR/FedReg, ORCA, and EPLS. There is NO cost to use SAM.
36C24218R0619 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 2
2/26/19, 12:42 PM VISN ARTIFICIAL LIMB CONTRACT
Page 2 of 2 The Veterans Integrated Service Network (VISN) 2 to include: Albany, Bath, Canandaigua/Rochester Outpatient Clinic (ROPC), Syracuse, Western New York (Buffalo), Bronx, Northport, New Jersey Health Care System (East Orange VA, Lyons VA and Brick CBOC), Hudson Valley Health Care System (Castle Point and Montrose VAs) and NY Harbor Health Care System (Manhattan VA, Brooklyn VA and St. Albans Community Living Center) has a requirement for Artificial Limb Fabrication and Repair, Orthotic Appliances and Repair, Pedorthic Appliances and other related services. Contractor performance shall include fabricating all Artificial Limbs in strict accordance with the prosthetic prescription provided by the VA Amputee Clinic Team, Orthotic Appliances in strict conformance to the orthotic prescription that has been submitted by the designated VA requesting provider and Pedorthic services as requested. The VA shall require the Contractor to deliver items ordered under the awarded contract no later than thirty (30) calendar days after receipt of delivery order. The term of the contract shall be one (1) year from date of award, with four (4) one-year option renewals which are exercisable at the discretion of the VA. It is VA s intention to solicit proposals and award multiple contracts for each VA facility and their respective patient catchment areas under the authority of Title U.S.C. Section 8123. The VA shall award a contract to responsible offerors whose offer conforms to the solicitation and is the best value to the Government. technical capabilities and price considered. The preferred method of payment shall be the Government Purchase Card; therefore, offerors must be capable of accepting it for payment. The NAICS code for this procurement is 339113, Surgical Appliance and Supplies Manufacturing, and the size standard is 750 employees. This solicitation adheres to the format defined in FAR Part 12 for the acquisition of commercial items. Your response to the Request for Proposal (RFP) must contain all requested pricing and non-pricing information in accordance with the solicitation, contract terms, conditions, and provisions. Solicitation number 36C24218R0619 will be available on or about July 31, 2019 with a closing date for proposals on or about September 3, 2019. The solicitation will be available for download from http://www.fbo.gov. Interested contractors will be responsible for downloading copies of the solicitation (and any subsequent amendments) from that website, and no hard copies will be made available. The solicitation will provide full information to contractors about the proposal submission process. All responsible sources may submit proposals which shall be considered by the Agency. Questions concerning this announcement should be submitted in writing to the Contract Specialist using the e-mail link provided.
36C24218R0619 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 2
7/22/19, 8:55 AM