Project Grant 23A60MI000008

Award Date 7/1/23

Completion Date 6/30/24

Dollars Obligated $1.6M

Federal Agency

Employment and Training Administration

Awardee

Virginia Community College System (KK6WBRW6EYG3)

Federal Grant Program

17.261

Assistance Type

Project Grant

Place of Performance

Virginia, USA

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APPLICANT NAME: VIRGINIA COMMUNITY COLLEGE SYSTEM (VCCS)PROJECT TITLE: VIRGINIA WORKFORCE DATA QUALITY INITIATIVE (WDQI) PROJECTPROJECT PURPOSE: THE VIRGINIA COMMUNITY COLLEGE SYSTEMS (VCCS) WORKFORCE DATA QUALITY INITIATIVE (WDQI) PROJECT SUPPORTS CONTINUED DEVELOPMENT AND USE OF A WORKFORCE LONGITUDINAL DATA SYSTEM, KNOWN AS THE WORKFORCE DATA TRUST (WDT). VIRGINIA IS REQUESTING AN LP2 PROJECT TO BUILD UPON PREVIOUS AND CURRENT PROGRESS IN BUILDING THE WDT. THIS WDQI PROJECT FUNDING REQUEST WILL CONTINUE TO IMPROVE WORKFORCE PROGRAM DATA COLLECTION, ANALYSIS, AND USE. A KEY STRATEGY FOR THE COMMONWEALTH IS DEVELOPING THE WDT TO FACILITATE AND PROMOTE USE OF LINKED LONGITUDINAL DATA BETWEEN THE VIRGINIA LONGITUDINAL DATA SYSTEM (VLDS) AND WORKFORCE DEVELOPMENT PROGRAMS. VIRGINIAS PROPOSED WDQI PROJECT: (1) BUILDS AND EXPANDS THE WDT (WORKFORCE LONGITUDINAL DATABASE) (2) IMPROVES THE QUALITY OF WORKFORCE DATA (3) IMPROVES THE CAPACITY OF THE VLDS AND WDT TO INTERFACE (4) ENABLES COMPREHENSIVE ANALYSIS OF WORKFORCE DEVELOPMENT AND TRAINING PROGRAMS (5) PRODUCES AND DISSEMINATES TRAINING PROVIDER INFORMATION AND OUTCOMES (6) IMPROVES THE GOVERNANCE STRUCTURE AND SHARED ACCOUNTABILITY FROM RELEVANT STATE AGENCIES AND PROGRAMS AND (7) ENHANCES DATA COLLECTION, STORAGE, AND PRIVACY.FUNDING LEVEL REQUESTED: 2,900,000ACTIVITIES TO BE PERFORMED: (1) TECHNOLOGY AND INFRASTRUCTURE ROAD MAP: VLDS AND WDT (2) IMPLEMENT TECHNOLOGY AND INFRASTRUCTURE CHANGES IDENTIFIED IN THE TECHNOLOGY ROAD MAP (3) DESIGN AND IMPLEMENT A COLLABORATIVE DATA GOVERNANCE STRUCTURE BETWEEN ENTITIES (4) DEVELOP NEW REPORTING METRICS, PROCESSES AND ANALYTICAL FRAMEWORK (5) CONDUCT A LANDSCAPE STUDY OF WORKFORCE PROGRAMS AND DATA COLLECTION PROCESSES WITH A FOCUS TO IMPROVE DEI OUTCOMES (6) IDENTIFY AND CHANGE AND POLICY AND PRACTICE CHANGES FOR DATA COLLECTION (7) ENHANCE UI WAGE DATA COLLECTION (8) LINK INDIVIDUAL-LEVEL WORKFORCE PROGRAM DATA TO UI AND EDUCATION DATA (9) DEVELOP TECHNOLOGICAL CONNECTIONS BETWEEN VOEE, VLDS AND WDT (10) CREATE A WORKGROUP ON DATA MATCHING WITH REPRESENTATIVES FOR RELEVANT AGENCY STAKEHOLDERS (11) DEVELOP A COMMON METHOD FOR DATA MATCHING SO THAT IT IS LIKE ACROSS THE TWO SYSTEMS (12) IN-DEMAND AND FUNDING STREAM DASHBOARD DESIGN, TESTED AND PUBLISHED (13) DESIGN AND PUBLISH CLIENT-FACING PROGRAMOF-STUDY SCORECARD AND (14) COMPREHENSIVE ADMINISTRATIVE-FACING CASE MANAGEMENT.EXPECTED OUTCOMES: (1) ALL VIRGINIA WORKFORCE AND EDUCATION AGENCIES ARE CONTRIBUTING DATA THROUGH A COMMON TECHNOLOGY-BASED DATA ARCHITECTURE AND LONGITUDINAL INFRASTRUCTURE ASSESSED THROUGH AN ANNUAL AUDIT AND REVIEW PROCESS (2) KPIS ARE ESTABLISHED WITH PERFORMANCE REVIEWS ON A BIANNUAL BASIS ENSURING LINKED DATA IS FUNCTIONAL WITH 90 UPTIME AND AVAILABILITY (3) 90 OF AVAILABLE WORKFORCE EDUCATION AND TRAINING PROGRAM DATA ARE ADDED TO THE VLDS WDT DATA DICTIONARY. AT LEAST TWO NEW WORKFORCE PROGRAMS ARE ENGAGED VIA SIGNED MOUS AND SHARING DATA (4) THE NUMBER OF WORKFORCE DATA POINTS AVAILABLE FOR THE MATCH ON UNIQUE CLIENT IDENTIFIERS INCREASED BY 50 OVER THE BASELINE. ANNUAL AUDIT OF MATCHED EDUCATION AND WORKFORCE DATA INDICATES ABOVE 90 OF PERFORMANCE-RELEVANT FIELDS ARE ACCESSIBLE TO USERS (5) KPIS ARE DEVELOPED BASED ON THE LATTICE OF COMMONALITIES LINKING WORKFORCE DATASETS REPORTING TO WORKFORCE PROGRAM ADMINISTRATORS. ACCURACY OF LINKED DATA ASSESSED THROUGH ANNUAL AUDIT PROCESS AT EXCEEDING 95 (6) 50 REDUCTION IN THE MEAN DAYS PER MONTH NECESSARY TO PROCESS RESEARCH REQUESTS THROUGH THE VLDS RESEARCH PORTAL (7) NEW ETPL PROGRAM TO OCCUPATION CROSSWALK COMPLETED BY VOEE. NEW ETPL REPORTING SYSTEM LIVE INTEGRATING PROGRAM COMPLETION DATA AND QUARTERLY ALIGNED OCCUPATION DEMAND AND (8) DASHBOARD USER METRICS ESTABLISHED WITH MONTHLY REPORTING OF HOW EACH DASHBOARD IS BEING ACCESSED BY WORKFORCE SYSTEM ADMINISTRATION AND CLIENTS.

Posted 6/27/23

Mod #	Federal Obligation	Date
Not listed	$0	9/30/24
Not listed	($3m)	6/27/24
Not listed	($3m)	6/27/24
Not listed	$0	6/12/24
Not listed	$0	6/12/24