Repair/preventive maintenance of Spectra Optia Apheresis Machines
Added: Jun 16, 2016 3:31 pm NOTICE TO CONTRACTOR This is a COMBINED SOLICITATION/SYNOPSIS for commercial items prepared in accordance with the format in FAR subpart 12.6 as supplemented with additional information included in this notice. This solicitation has been prepared with the intent to negotiate a Firm Fixed Price (FFP) contract, utilizing procedures under FAR part 13, for Commercial Items as described in the schedule below.This announcement constitutes the only solicitation, quotations are being requested and a written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. The Request for Quotation (RFQ) number N00259-16-T-0150 is issued as a Request for Quotation (RFQ). The closing date is 28 June 2016 at 00:00 AM Pacific Standard Time. This solicitation documents and incorporates provisions and clauses in effect tough FAC 2005-88.It is the contractor's responsibility to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: www.acq.osd.mil/dpap/dars/dfars/index; www.acquisition.gov. The North American Industry Classification System (NAICS) Code for this acquisition is 811219; Size: 750.This is an unrestricted solicitation. Naval Medical Center San Diego requests responses from qualified sources capable of providing the following services and a firm-fixed price contract shall be awarded.CLIN 0001 - The repair/preventive maintenance of one (1) Spectra Optia Apheresis Machines by Terumo BCT (S/N: 1P01166)In Accordance with the Statement of WorkPeriod of Performance is 08 July 2016 - 07 July 2017Unit of Issue: biannual Unit Price:tiny_mce_marker _______ Total CLIN Price:tiny_mce_marker _____CLIN 0002 - The repair/preventive maintenance of one (1) Spectra Optia Apheresis Machines by Terumo BCT (S/N: 1P01212)In Accordance with the Statement of WorkPeriod of Performance is 08 July 2016 - 07 July 2017Unit of Issue: biannual Unit Price:tiny_mce_marker _______ Total CLIN Price:tiny_mce_marker _____CLIN 1001 - OPTION YEAR 1 - The repair/preventive maintenance of one (1) Spectra Optia Apheresis Machines by Terumo BCT (S/N: 1P01166)In Accordance with the Statement of WorkPeriod of Performance is 08 July 2017 - 07 July 2018Unit of Issue: biannual Unit Price:tiny_mce_marker _______ Total CLIN Price:tiny_mce_marker _____CLIN 1002 - OPTION YEAR 1- The repair/preventive maintenance of one (1) Spectra Optia Apheresis Machines by Terumo BCT (S/N: 1P01212)In Accordance with the Statement of WorkPeriod of Performance is 08 July 2017 - 07 July 2018Unit of Issue: biannual Unit Price:tiny_mce_marker _______ Total CLIN Price:tiny_mce_marker _____CLIN 2001 - OPTION YEAR 2 - The repair/preventive maintenance of one (1) Spectra Optia Apheresis Machines by Terumo BCT (S/N: 1P01166)In Accordance with the Statement of WorkPeriod of Performance is 08 July 2018 - 07 July 2019Unit of Issue: biannual Unit Price:tiny_mce_marker _______ Total CLIN Price:tiny_mce_marker _____CLIN 2002 - OPTION YEAR 2- The repair/preventive maintenance of one (1) Spectra Optia Apheresis Machines by Terumo BCT (S/N: 1P01212)In Accordance with the Statement of WorkPeriod of Performance is 08 July 2018 - 07 July 2019Unit of Issue: biannual Unit Price:tiny_mce_marker _______ Total CLIN Price:tiny_mce_marker _____CLIN 3001 - OPTION YEAR 3 - The repair/preventive maintenance of one (1) Spectra Optia Apheresis Machines by Terumo BCT (S/N: 1P01166)In Accordance with the Statement of WorkPeriod of Performance is 08 July 2019 - 07 July 2020Unit of Issue: biannual Unit Price:tiny_mce_marker _______ Total CLIN Price:tiny_mce_marker _____CLIN 3002 - OPTION YEAR 3- The repair/preventive maintenance of one (1) Spectra Optia Apheresis Machines by Terumo BCT (S/N: 1P01212)In Accordance with the Statement of WorkPeriod of Performance is 08 July 2019 - 07 July 2020Unit of Issue: biannual Unit Price:tiny_mce_marker _______ Total CLIN Price:tiny_mce_marker _____CLIN 4001 - OPTION YEAR 4 - The repair/preventive maintenance of one (1) Spectra Optia Apheresis Machines by Terumo BCT (S/N: 1P01166)In Accordance with the Statement of WorkPeriod of Performance is 08 July 2020 - 07 July 2021Unit of Issue: biannual Unit Price:tiny_mce_marker _______ Total CLIN Price:tiny_mce_marker _____CLIN 4002 - OPTION YEAR 4- The repair/preventive maintenance of one (1) Spectra Optia Apheresis Machines by Terumo BCT (S/N: 1P01212)In Accordance with the Statement of WorkPeriod of Performance is 08 July 2020 - 07 July 2021Unit of Issue: biannual Unit Price:tiny_mce_marker _______ Total CLIN Price:tiny_mce_marker _____ The Government will only consider firm fixed price quotations. Offeror must complete and submit with the quotations FAR provision 52.212-3 Offeror Representations and Certifications-Commercial Items and 52.222-48 Exemption from Application of Service Contract Act Provisions-Contractor Certification. The provision can also be submitted at https://www.sam.gov Contractor must be registered to the System for Award Management (SAM) prior to award. A nine digit Data Universal Numbering System (DUNS) number provided by Dun and Bradstreet is required to register. Electronic submission of Quotes: Quotations shall be submitted electronically by email to elena.m.bass.civ@mail.mil or by facsimile at 619-532-5596, Attention: Elena M. Bass. Email submissions are limited to 2MB. The submitter should confirm receipt of email submissions.This acquisition incorporates the following FAR clauses: This solicitation incorporates the following FAR and DFARS Clauses/Provisions: 52.204-7 SYSTEM FOR AWARD MANAGEMENT (JULY 2013)52.204-13 SYSTEM FOR AWARD MANAGEMENT (JULY 2013)52.212-1 Instruction to Offerors-Commercial Items (APR 2014)52.212-2 Evaluation - Commercial Items (JAN 1999)52.212-3 Offeror Representations and Certifications-Commercial Items (MAR 2015)52.212-4 Contract Terms and Conditions-Commercial Items (DEC 2014)52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive orders-Commercial Items (MAR 2015)52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (OCT2015)52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment (DEC, 2010)52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Dec 2014)52.233-3 Protest After Award (Aug 1996) (31 U.S.C. 3553)52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004) (Pub.L. 108-77, 108-78 (19 U.S.C. 3805 note))52.219-28 Post Award Small Business Program Representation (JUL 2013)52.222-3 Convict Labor (June 2003) (E.O. 11755)52.222-19 Child Labor-Cooperation with Authorities and Remedies (Jan 2014) (E.O. 13126) 52.222-21 Prohibition of Segregated Facilities (FEB 1999)52.222-26 Equal Opportunity (Mar 2007)) (E.O. 11246)52.222-36 Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C 793)52.222-50 Combating Trafficking in Persons (MAR 2015) (22 U.S.C.) 52.223-18 Contractor Policy to Ban Text Messaging While Driving (Aug 2011)52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of Treasury) 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration (JUL 2013) (31U.S.C. 3332)52.217-5 Evaluation of Options (July 1990)52.217-8 Option to Extend Services (Nov 1999)52.217-9 Option to Extend the Term of the Contract (Mar 2000)52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) 252.204-7008 Compliance with Safeguarding Covered Defense Information (OCT2015)252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting (AUG 2015)52.237-2 Protection of Government Buildings, Equipment, and Vegetation --- (service On-Site)252.225-7000 Buy American-Balance of Payments Program Certificate (JUN 2012)252.225-7001 Buy American and Balance of Payment Program (DEC2012) (41U.S.C. chapter 83, E.O. 10582)252.225-7002 Qualifying Country Sources as Subcontractors (Apr 2003)252.232-7003 Electronic Submission of Payment Requests and Receiving Report (MAR 2008)(10U.S.C. 2227252.204-7012 SAFEGUARDING COVERED DEFENSE INFORMATION AND CYBER INCIDENT REPORTING (AUG 2015)252.211-7003 ITEM UNIQUE IDENTIFICATION AND VALUATION (DEC 2013)NAVY COMMERCIAL ACCESS CONTROL SYSTEM (NCACS) PROGRAM IMPLEMENTATION INSTRUCTION (August 2011) (a) In accordance with CNICNOTE 5530 dated May 2, 2011, NCACS credentialing should be established in order to avoid unnecessary delay at military installation entry control points (ECP). (b) NCACS guidance for Vendors/Contractors to obtain a pass is accessible tough the following website: http://www.cnic.navy.mil/regions/cnrsw/installations/navbase_san_diego/om/force_protection/rapid_gate.html and popular links. For more information or to enroll in the NCACS Program call: 1-877-727-4342. For Naval Base San Diego Pass and Decal Office, call: 1.619.556.1653 (c) Vendors, contractors, suppliers and other service providers shall present their pass upon entry at ECP.The following factors shall be used to evaluate offers in descending order of importance: FACTOR 1: Technical Capability; defined as the ability of the products to meet the salient characteristics needed.FACTOR 2: Past Performance Provide one (1) references with the Point of contact, telephone number, address, and contract number, that you have provided the same or similar services within the last 3 years.FACTOR 3: Price; the government shall conduct a price evaluation of all technically acceptable offers with acceptable delivery schedules.Technical capability and Past Performance, when combined, are significant evaluation factors that will be most advantageous to the Government. Contractors who do not meet both of the first two factors will not undergo a price evaluation. STATEMENT OF WORKMEDICAL EQUIPMENT SERVICE MAINTENANCE WITH NO LOANER OPTIONGENERAL REQUIREMENTS:The effort required hereunder shall be performed in accordance with this Statement of Work and in accordance with all other terms and conditions set forth herein.Contractor shall provide all services, materials and equipment necessary for the repair/preventive maintenance of two (2) Spectra Optia Apheresis Machines by Terumo BCT (ECN's 118542, S/N: 1P01166 and 118543, S/N: 1P01212) located in the Nepology Clinic/Dialysis Unit Department Naval Medical Center , San Diego (NMCSD)to ensure dependable and reliable equipment operation. The scope of work performed under these specifications includes the furnishing of all labor, and parts to perform all repairs on equipment listed, to assure continued operation at their designed efficiency and capacity."Repair" means any (a) modification, adjustment, or replacement of the hardware that corrects a malfunction by bringing the hardware into material conformity with the technical specifications for the hardware or (b) a procedure or routine that, when observed in the regular operation of the hardware, avoids the material adverse effect of the applicable nonconformity.NMCSD PREVENTIVE MAINTENANCE REQUIREMENTS:• Perform service repair/preventive maintenance to industry standards.• Ensure that only FULLY QUALIFIED FIELD ENGINEERS and TECHNICIANS who have gone tough original equipment manufacturer (OEM) or comparable third party service schools for the above-mentioned equipment, shall be employed in the performance of any and all work performed under this contract. Upon request, Contractor shall provide training certificates (or notarized copies) to the Medical Repair Branch for verification.The highest standard of professional capability and electrical/mechanical workmanship is to be maintained toughout the life of this contract.• Make repairs to the extent necessary (as determined by inspection tests or disassembly) to ensure a functional system that will efficiently serve its intended purpose.• Installation of system update changes to resolve specific product reliability problems. Hardware and software upgrades, defined as those changes that enhance or add product features, are not included.• Contractor shall perform all scheduled preventive maintenance as agreed upon during initial Contact with the Contract Administrator.NMCSD REPAIR REQUIREMENTS:• NMCSD Biomedical Engineering will provide the initial assessment.• Provide only the work necessary to restore the equipment to a serviceable /operating condition by adjustments , replacement parts , or minor repairs when it is determined that extensive repairs and parts replacements are not necessary .• Equipment improvements/modifications shall be made only upon Medical Repair Branch written approval and direction.• Notify the Medical Repair Branch immediately upon receipt of OEM or Replacement parts/equipment safety recalls notices.• Insure that original design and functional capabilities will not be changed, modified, or altered unless the Medical Repair Branch authorizes such changes.• Provide suitable OEM recommended repair equipment/tools required for the satisfactory execution of all repairs made.• Furnish manufacturer OEM approved lubricants and lubricate wear points within the equipment.• Extend to the Government all commercial warranties on replacement parts, consistent with standard industry practices.TRAVEL AND RELATED EXPENSES:• Contractor shall be responsible for its service related trip expenses including round trip travel, mileage, and overnight living expenses.RESPONSE TIME: Contractor shall use commercially reasonable efforts to:• Respond by telephone to any report of a malfunction requiring repair within one hour of notification by NMCSD.• Provide on-site support within 24 hours of notification by NMCSD personnel.TITLE TO EQUIPMENT: Contractor shall not assume possession or control of any part of the equipment. The Government retains ownership to title thereof.LIABILITY: Contractor shall not be liable for any loss, damage, or delay due to any cause beyond his reasonable control including but not limited to, acts of government, strikes, lockouts, fire, explosion, theft, floods, riot, civil commotion, war, malicious mischief or acts of God.UTILITIES: Contractor may use Government utilities, (e.g., electrical power, compressed air, and water) which are available and required for any service performed under this contract. The building engineer, to ensure compatibility with the Naval Medical Center's electrical wiring and equipment, must approve contractor electrical equipment.ACCESS TO EQUIPMENT: Contractor shall be provided reasonable access to all equipment that is to be serviced and utility outlets required to do the service. The contractor shall be free to start and stop all primary equipment incidentals to the operation of the maintained equipment after permission is received from on duty personnel responsible for such equipment.GOVERNMENT PERSONNEL: NMCSD employees will not perform maintenance or attempt repairs to equipment while such equipment is under the purview of this contract unless agreed to in writing by the contractor.PARTS AVAILABILITY: To ensure minimal equipment downtime, Contractor shall maintain replacement repair parts and materials necessary to perform each repair or supply said parts and Materials within 3 days.LABOR: All compensation for labor 7:30am -5:00 pm Local PST Time) is included in the contract price. Any labor performed outside of this timeframe is not included in the contract pricing. If services become necessary to be performed beyond 5:00 pm, NMCSD Biomedical Repair Division shall be notified prior to performance. Parts and materials: All compensation for parts and materials is included in contract price.PARTS / SUPPLIES QUALITY: Parts and Supplies provided under this contract shall be guaranteed to be equal in all respects, including performance, interchangeability, durability and quality to the OEM parts when new or as presently recommended by the manufacturer.SPECIAL CONDITION: The Contractor shall send a loaner unit within 48 hours of receiving call. Repair of government owned equipment shall be accomplished at Contractor Facility. Equipment shall be returned to NMCSD upon completion of repair work. Contractor shall be responsible for all shipping costs.RMA PROCEDURE: NMCSD must obtain a Return to Manufacturer Authorization (RMA) number from Contractor prior to shipment of equipment for repair.CONTRACTOR CHECK-IN/CHECK-OUT: contractor is required to report to the Medical Repair Branch for Visitor Badges during the hours of 7:30am - 5:00pm, Monday tough Friday, prior to and upon completion of any service/repair performed.FIELD SERVICE REPORTS: contractor, at check-In shall pick-up a Government Field Report (Form NMCSD 6700/83) (7-05). Contractor shall furnish to the Duty Staff or:Contract AdministratorNaval Medical Center, San Diego Biomedical Engineering BranchBuilding 1, Ground Floor, Room GD-18H1Phone: (619) 532-8010Fax: (619) 532-8013E-mail: usn.nmcsd-contractadministrator@mail.milA completed Government Field Service Report (NMCSD 6700/83) upon completion of work performed prior to checking-out. The contractor, or his representative, shall complete the Government Field Service Report (NMCSD 6700/83) to include the following:• Contractor Name, Technician's Printed Name and Telephone Number, Signature• Date and Time of Arrival• ECN (Equipment Code Number) and Serial Number• Time expended repairing/servicing; Labor Hours, Rate, and Materials• Summary of work performed and accepted by end-user (Government Representative's Printed Name and Signature)COMPLETED FIELD SERVICE REPORTS ARE REQUIRED PRIOR TO ACCEPTANCE OF ANY INVOICEPREVENTIVE MAINTENANCE AND REPAIR SERVICES SCHEDULES.SERVICES SHALL BE REQUIRED BASED UPON THE FOLLOWING AGREED SCHEDULES:PREVENTIVE MAINTENANCE: (Check One)* * Two (2) times per fiscal year: July, JanuaryREPAIR: (Check One)* * Monday Friday, 0800-1700 s.ECN: SN: . (Attach company FSR to this government form if necessary)EQUIPMENT NOMENCLATURE(Use continuation sheet if necessary)REPAIR/PREVENTIVE MAINTENANCE__________________WORK SUMMARY:_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________SERVICE START DATE: SERVICE END DATE: REPAIRSOnly an authorized government official shall approve all repairs to government-owned equipment prior to any repair work. Repair work performed by the contractor without the is approval l shall be processed as an unauthorized commitment.Repair Cost Estimate:_____________________________Labor Hours: Material Cost:_______________________Grand Total: Labor Rate: _________________________ Services AcceptedBy Government Representative: DATE: PRINT NAME: SIGNATURE: Invoices without field service reports may be delayed and/or rejected by the governmentCompleted Field Service Reports are required prior to acceptance of any invoice. Failure to submit a Field Service Report to NMCSD Biomed can result in delay of payment or rejection of invoice from Government. It is highly recommended that the contractor attach a copy of the Field Service Report to their Wide Area Workflow.Invoice in addition to the required submission to NMCSD Biomed in order to expedite invoicing process.4.2. NMCSD Preventive Maintenance Requirements:4.2.1. Preventive maintenance will be performed in a manner which will minimize corrective maintenance and will include but is not limited to : calibration, adjustment, lubrication, updating software for security, safety, or system functionality issues, testing required to maintain a safe environment of care, electrical safety testing, output testing, replacement of batteries and other shelf life components on a scheduled basis (which becomes corrective maintenance if the component fails due to lack of preventive maintenance) .4.2.2. Make repairs to the extent necessary, as determined by inspection tests or disassembly, to ensure a functional system that will efficiently serve its intended purpose and the technical specification for that equipment as designated by the original equipment manufacturer.4.2.3. Installation of system update changes to resolve specific product reliability problems. Hardware and software upgrades, defined as those changes that enhance or add product features, are not included.4.2.4. Preventive Maintenance Completion: Contractor must insure that 95% or more of all periodic maintenance is performed within 30 days of due date, and that 100% of periodic maintenance is performed within 60 days of the due date.4.2.5. Equipment in Use : If, for reasons beyond the Contractors control, equipment is not made available for maintenance for the entire 30 days before the maintenance due date, and 60 days following due date, the Contractor shall immediately notify the COR .4.2.6. Equipment Unable to Locate (UTL): If the Contractor is unable to locate an item within the maintenance window specified, the Contractor shall immediately notify the COR. The COR may determine that the property has been disposed of or otherwise inactive or unavailable for use and may adjust the equipment covered under this Statement of Work accordingly.4.2.7. 100% Preventive Maintenance: Under the circumstances of 4.2.6. and/or 4.2.7., the COR and Contractor shall arrange a means of complying with the requirements for preventive maintenance at no additional cost to the government. Equipment determined missing, lost, or stolen shall be exempt from maintenance.4.2.8. Uptime Rate: The Contractor will maintain an overall uptime rate of 95% or better for all equipment covered by this effort. Individual uptime rate for specific equipment, if required, will be as specified on Appendix A.4.2.9. Uptime Calculation: Uptime is calculated on a rolling 6 month basis. Until the Contractor has at least 6 months of performance history with NMCSD, the uptime shall be calculated cumulatively for the entire duration of the contract.4.3. NMCSD Corrective Maintenance Requirements:4.3.1. Correct inoperable condition in a timely manner.4.3.1. Provide only the work necessary to restore the equipment to a properly serviceable/operating condition by adjustments, replacement parts, or minor repairs when it is determined that extensive repairs and parts are not necessary.4.3.2. Equipment improvements/modifications will be made only upon BIOMED written approval and direction. This includes software updates to the device. All updates/improvements/modifications performed will be notated on the field service report or equivalent.4.3.3. Notify BIOMED immediately upon receipt of OEM safety recall notices or upon receipt of recall notices pertaining to any parts or materials utilized by contractor on the equipment.4.3.5. Ensure that the original design and functional capabilities will not be changed, modified, or altered without express written authorization from BIOMED.4.3.6. Provide suitable OEM recommended repair equipment/tools required for the satisfactory execution of all repairs made.4.3.7. Furnish OEM approved lubricants and lubricate wear points within the equipment in accordance with OEM guidelines.4.3.8. Replacement parts shall be covered by the contractor for the duration of the contract. Extend to the Government all commercial warranties on replacement parts. All replacement parts or supplies utilized will be new parts or OEM refurbished parts. OEM refurbished parts will only be accepted upon written request from the contractor to NMCSD Biomed and will only be utilized/installed upon written approval from NMCSD Biomed to the contractor.4.4. End-User Requirements:4.4.1. Contractor will install a new load cell for the device, suitable for the equipment, and as recommended per the OEM.4.4.2. Contractor shall perform an onsite calibration of the equipment and initial annual evaluation of the equipment for service after replacing the load cell.4.4.3. Contractor will provide an estimate of the time/effort and parts required to restore the equipment to full functioning order. This written estimate will be provided to the Orthopedics Department and to NMCSD Biomedical Repair Division. The contractor will not perform any additional repairs or service until authorized in writing by NMCSD Biomedical repair. For clarity, the department is seeking an evaluation of the equipment for unknown problems that may exist, and a written estimate of those problems, prior to making a determination of proceeding with further repairs.4.5. Response Time and Labor4.5.1. Contractor will use commercially reasonable efforts to respond by telephone to any report of a malfunction requiring repair within two (2) hours of notification from NMCSD Biomed, Monday tough Friday, 0800-1700, Pacific Standard Time. The contractor will also provide telephone consulting services, twenty-four (24) hours per day, seven (7) days a week. This consulting service will be provided to avoid delays in contract service coverage during after- hours and weekend/holiday periods as applicable. Under no circumstances will the Contractor assume an inquiry, via telephone or any other means, is authorization to provide services not specifically covered by the terms of the contract.4.5.2. Contractor will use commercially reasonable efforts to provide on-site support within two (2) business days from notification by NMCSD Biomed, unless otherwise noted in Section 4.4.4.5.3. Work required in the performance of this contract shall be performed between the hours of 0800 and 1700, Pacific Standard Time. All compensation for labor from the hours of 0800 to 1700 Pacific Standard Time is provided for in this contract and included in the contract price. Contractor may be permitted to arrange for the performance outside of these hours via coordination with NMCSD Biomed at no additional-cost-to-the-government.4.5.4. Any work that would require overtime must be approved, in writing, in advance by the KO. Any work of this nature performed5. Travel and Related Expenses: Contractor shall be responsible for its service related trip expenses, including round trip travel, mileage, and overnight living expenses.6. Shipment: The contractor shall not exceed two (2) business days for shipment of all equipment coming from and/or going to NMCSD Biomed minus exceptions or conditions as previously noted in this Statement of Work. All shipping expenses/costs are provided for in this contract and included in the contract price.7. Liability:7.1. The contractor shall not be liable for any loss, damage, or delay due to any cause beyond their reasonable control, including but not limited to fire, explosion, theft, flood, riot, civil commotion, war, malicious acts of mischief, or other circumstances outside of human control.7.2. NMCSD Employees will not perform maintenance or attempt repairs to equipment covered under this contract while such equipment is under the purview of this contract without express, written concurrence from contractor.7.3. Insurance: Contractor will be required to have liability insurance to cover any actions on the part of the Contractor or their sub-contractors which result in injury or death to patients, staff, visitors, or other Contractors. Coverage shall be of at least $500,000 per occurrence. Additionally, Contractor is required to have property damage liability insurance of at least $500,000. Liability insurance shall meet the requirements set forth in FAR 28.307-2.8. Utilities, Facilities, and Equipment Access:8.1. The contractor may use Government utilities (e.g., electrical power, compressed air, water) that are available and required for any service performed under this contract while at Government facilities. The facilities engineer however must approve of any contractor equipment which would connect to these utilities in order to ensure compatibility with NMCSD utilities.8.2. Any outages required in order to perform services must be approved by NMCSD Facilities Management prior to initiation of work and shall be performed per Facilities' instruction. Contractor may request Facilities assistance in performing these outages if required.8.3. Ensure that all use, storage, transport of any materials regulated by OSHA as "hazardous", required for the performance of this contract, is in in compliance with all federal, state, and local regulations. Contractor shall have available MSDS's for any such materials on-site.8.4. The Contractor will protect all facilities from damage caused by the Contractor and will repair, at no additional cost to the Government, all damages caused by the Contractor's activities. During performance of services, Contractor will keep the site safe, neat, clean and orderly. Contractor will be responsible for all means, methods, techniques, sequences, and procedures of the services8.5. Access to Equipment: Contractor shall be provided reasonable access to all equipment that is to be serviced and utility outlets required to do the service. The contractor shall be free to start/stop all primary equipment incidentals to the operation of the maintained equipment after permission is received from on-duty personnel responsible for such equipment.9. Security and Safety Requirements:9.1. The contractor is required to submit/complete Naval Base San Diego RAPIDGate access to NMCSD. Contractor shall contact the RAPIDGATE program at 1-877-RAPIDGate or at www.RAPIDGate.com in order to obtain a RAPIDGate pass(es) as necessary in order to perform this contract. All costs for completing RAPIDGATE access are the responsibility of the contractor.While awaiting RAPIDGATE access, contractor shall, at a minimum, contact NMCSD Biomed not later than 1400 on the day prior to a scheduled visit to submit the required information to complete the NMCSD Temporary Security Pass. In case of emergent repairs or service, the contractor will wait at the NMCSD Main Gate for escort from Biomed personnel.9.2. Identification, Parking, and Smoking Regulations at NMCSD: Field service personnel shall wear visible photo identification at all times while on the premises of NMCSD. It is the responsibility of the field service personnel to park in the appropriate designated parking areas. Information on parking is available from NMCSD Security personnel. Smoking is prohibited inside any buildings of NMCSD and is restricted to designated smoking locations only. Possession of weapons, alcohol, or pharmaceuticals that are not over the counter and not prescribed to the individual/family is prohibited on the premises. Enclosed containers, including tool kits, are subject to search. Violations of regulations may result in citation answerable in the United States (Federal) District Court. Violation of any policy which results in lost time for Contractor or his sub -contractors is the sole responsibility of the Contractor, and shall not be charged to the government. Contractor employees will demonstrate appropriate behavior and dress at all times.9.3. Contractor Check-In/Check-Out: Contractor is required to report to Material Management Department, Biomedical Repair Division at Building One (1), Ground Floor, Room GD-18H1 at NMCSD prior to and upon completion of any services or repair work performed.9.4. General Safety Requirements: The Contractor will exercise safety precautions as the COR or his/her designee may determine to be reasonably necessary to protect the lives and health of occupants of buildings in which work is being performed. NMCSD will notify the Contractor of any non-compliance with the foregoing conditions and the action (s) to be taken. Service vendors will, after receipt of such notice, immediately correct the conditions to which attention has been directed. If field service engineer refuses to comply promptly, the COR may issue an order stopping all or any part of the work. Under such circumstances, the KO and hold the service vendor in contract default. Nothing in this section will be construed so as to limit the Contractor or his sub-contractors responsibilities to comply with any existing law, nor to switch jurisdictions.9.5. Government Right of Refusal: NMCSD reserves the right to reject any of the contractor's personnel and refuse them permission to enter the premises or work on NMCSD equipment. This right may be exercised at any time. The reasons for rejections may include: lack of training and experience, but may also include but not be limited to: behavior, attire, security concerns, immigration status.10. Compliance with Applicable Laws: Contractor will be knowledgeable of and comply with all applicable Federal, State, and local laws, regulations, and requirements regarding the conduct of his business. The Contractors personnel will comply with the DoD Information Assurance Policies applicable. Contractors are required to maintain a Drug Free Workplace, as well as to require any sub-contractor to do the same.Contract will require wage determinations and comply with applicable Federal and State worker's compensation and occupational disease statutes.11. Modifications to Contract: Only the KO has the authority to obligate the government, and then only in writing. No modification or instruction from any party shall be construed to authorize the Contractor to take any action for which they expect compensation without written authorization from the KO.12. Invoicing: All invoicing shall be done in accordance with this statement of work and in accordance with contract. Failure to do so may delay or interfere with payment for services rendered.13. NMCSD Points of Contact: For all matters concerning performance of this contract, the primary point of contact shall be:Biomedical Repair Division, Material Management Department Building One, Ground Floor, Room GD-18H1Naval Medical Center San Diego 34800 Bob Wilson DriveSan Diego, CA 92134TEL: 619-532-8010Fax: 619-532-8013Email: usn.nmcsd-contractadministrator@mail.milFor administrative matters, the contractor may contact the contracting officer as designated in blocks 7.a, 7.b, 8, and 9 as found on the Standard Form 1449 issued for the contract, or may contact:Material Management Department Naval Medical Center San Diego 34800 Bob Wilson DriveSan Diego, CA 92134TEL: 619-532-8110FAX: 619-532-5596 *End of Statement of Work*
N00259-16-T-0150 Department of the Navy Bureau of Medicine and Surgery
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